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CP2851-26 Note Taking Tool

Devon County Council

This public procurement record has 1 release in its history.

Award

06 Aug 2026 at 15:38

Award Notice
Summary of the contracting process

Devon County Council has procured an AI-powered note-taking tool and associated ongoing service for its Children’s Leadership Team. The requirement follows a pilot of Magic Notes, which the authority considered successful and now intends to continue as a service. This is a software and information-systems service, covering the provision and ongoing operation of the product rather than a one-off supply of software. Delivery is for the council’s activities in the South West of England. The opportunity is relevant to providers of artificial-intelligence tools, digital productivity software, cloud-hosted applications and software support services, particularly those able to support public-sector teams using automated meeting or note-taking technology.

The procurement has been completed and awarded. Devon County Council selected Beam Up Ltd on 27 July 2026. The initial contract runs from 28 July 2026 to 27 August 2027 and is valued at £92,000 excluding VAT. One optional 12-month extension would increase the overall value to £179,500 excluding VAT. The tender deadline was 13 July 2026 at 12:00. The contract was awarded through a direct call-off from the CCS G-Cloud 14 Digital Marketplace framework for cloud hosting, software and support. The requirement was suitable for small and medium-sized enterprises and voluntary, community and social enterprises. No lots are identified, and the published procurement information does not set out a separate scored evaluation basis.

This award demonstrates established demand within Devon County Council for an AI note-taking product that has moved successfully from pilot use into an ongoing operational service. A credible future competitor would need a reliable software platform, practical experience delivering automated note-taking or related productivity tools, and the ability to provide continuing cloud hosting, software maintenance and user support. Evidence that the product works in a children’s leadership or wider public-sector environment would strengthen a supplier’s position, as would the capacity to sustain service quality beyond an initial implementation. Suppliers would also need to understand the requirements and commercial route of the G-Cloud 14 framework, including its cloud software and support categories.

How relevant is this notice?

Notice Information

Notice Title

CP2851-26 Note Taking Tool

Notice Description

The Children's Leadership Team ran a pilot for an AI product called Magic Notes. Following a successful pilot, the Authority is awarding a contract for an initial 13-month term to deliver the service on an ongoing basis, reflecting on the outcomes achieved during the pilot period. Additional information: The awarded contract value for the initial term is PS92,000. If 1 x 12 month extension taken the overall value will be PS179,500 (exc VAT)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-123e07f1-72f7-4797-a6e0-7f08b009960e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4e106408-5759-4437-bce4-912fbcdafd7e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£92,000 Under £100K
Lots Value
Not specified
Awards Value
£92,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
13 Jul 2026Expired
Future Notice Date
Not specified
Award Date
27 Jul 20261 months ago
Contract Period
28 Jul 2026 - 27 Aug 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Devon County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 4QD
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
Newtown and St Leonard's
Westminster Constituency
Exeter

Supplier Information

Number of Suppliers
1
Supplier Name

Beam Up Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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