Award

GMCA 896 Microsoft Enterprise Software Licences

GREATER MANCHESTER COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Award

16 May 2024 at 16:21

Award Notice
Summary of the contracting process

The Greater Manchester Combined Authority has awarded a contract for the procurement of Microsoft Enterprise Software Licences. The contract, valued at GBP 3,120,853.89, was awarded to Phoenix Software Ltd. The procurement method used was direct award, with a tender period ending on 26th January 2024. The contract period runs from 1st April 2024 to 1st March 2027. This procurement falls under the "Software package and information systems" industry category.

This tender opportunity could benefit businesses providing software solutions and information systems services. Companies experienced in software licensing and working with Microsoft products would be well-suited to compete. The closing date for tender submissions was 26th January 2024, and the contract start date is 1st April 2024. Being a direct award, the process involved negotiations with selected suppliers. The contracting authority, Greater Manchester Combined Authority, aims to transition from E3 to E5 Microsoft subscription to access additional functionalities and cost savings in the long run.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

GMCA 896 Microsoft Enterprise Software Licences

Notice Description

The Microsoft Enterprise Agreement (EA) is a volume licensing package offered by Microsoft for organisations that have more than 500 devices. Microsoft do not sell direct to customers and instead work through a Licensing Solution Provider (LSP) network. An agreement lasts three years with subscriptions paid annually and the cost of the agreement can vary annually as user numbers and capabilities increase or decrease. GMCA wish to change their Microsoft subscription from E3 to E5, at point of renewal, the E5 ramp, offers the most cost-effective way to access additional functionality that could benefit GMCA. Specifically, the Compliance capabilities (Data Loss Protection) that have the potential to decrease the number of, and impact of, data beaches. The potential for migrating telephony to the cloud future years may lead to cost savings that would minimise the overall increase in costs associated with E5. Copilot might be purchased at any time and before buying into this functionality there should be a clearer understanding of its capabilities, how and where it will be deployed plus a vision for associated benefits.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-12c92208-080e-48fd-889d-42cf502644a9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/934351b9-a83e-4880-a229-afce8f680d6f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£3,120,853 £1M-£10M
Lots Value
Not specified
Awards Value
£3,120,853 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
16 May 20241 years ago
Submission Deadline
26 Jan 2024Expired
Future Notice Date
Not specified
Award Date
26 Jan 20242 years ago
Contract Period
31 Mar 2024 - 1 Mar 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GREATER MANCHESTER COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANCHESTER
Postcode
M1 6EU
Post Town
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
Not specified
Local Authority
Manchester
Electoral Ward
Deansgate
Westminster Constituency
Manchester Central

Supplier Information

Number of Suppliers
1
Supplier Name

PHOENIX SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-12c92208-080e-48fd-889d-42cf502644a9-2024-05-16T17:21:40+01:00",
    "date": "2024-05-16T17:21:40+01:00",
    "ocid": "ocds-b5fd17-12c92208-080e-48fd-889d-42cf502644a9",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "GMCA001-DN724411-45199714",
        "title": "GMCA 896 Microsoft Enterprise Software Licences",
        "description": "The Microsoft Enterprise Agreement (EA) is a volume licensing package offered by Microsoft for organisations that have more than 500 devices. Microsoft do not sell direct to customers and instead work through a Licensing Solution Provider (LSP) network. An agreement lasts three years with subscriptions paid annually and the cost of the agreement can vary annually as user numbers and capabilities increase or decrease. GMCA wish to change their Microsoft subscription from E3 to E5, at point of renewal, the E5 ramp, offers the most cost-effective way to access additional functionality that could benefit GMCA. Specifically, the Compliance capabilities (Data Loss Protection) that have the potential to decrease the number of, and impact of, data beaches. The potential for migrating telephony to the cloud future years may lead to cost savings that would minimise the overall increase in costs associated with E5. Copilot might be purchased at any time and before buying into this functionality there should be a clearer understanding of its capabilities, how and where it will be deployed plus a vision for associated benefits.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 3120853.89,
            "currency": "GBP"
        },
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "tenderPeriod": {
            "endDate": "2024-01-26T16:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2024-04-01T00:00:00+01:00",
            "endDate": "2027-03-01T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-170514",
            "name": "Greater Manchester Combined Authority",
            "identifier": {
                "legalName": "Greater Manchester Combined Authority"
            },
            "address": {
                "streetAddress": "GMCA Offices, 1st Floor, Churchgate House, 56 Oxford Street",
                "locality": "Manchester",
                "postalCode": "M1 6EU",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Nathalie Sebashongero",
                "email": "Nathalie.Sebashongero@greatermanchester-ca.gov.uk",
                "telephone": "+44 1234"
            },
            "details": {
                "url": "http://www.manchesterfire.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-163092",
            "name": "Phoenix Software Ltd",
            "identifier": {
                "legalName": "Phoenix Software Ltd"
            },
            "address": {
                "streetAddress": "Blenheim House, York Road, Pocklington, York, YO42 1NS"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-170514",
        "name": "Greater Manchester Combined Authority"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-12c92208-080e-48fd-889d-42cf502644a9-1",
            "status": "active",
            "date": "2024-01-26T00:00:00Z",
            "datePublished": "2024-05-16T17:21:40+01:00",
            "value": {
                "amount": 3120853.89,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-163092",
                    "name": "Phoenix Software Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-04-01T00:00:00+01:00",
                "endDate": "2027-03-01T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/934351b9-a83e-4880-a229-afce8f680d6f",
                    "datePublished": "2024-05-16T17:21:40+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}