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Facilities Management Software Solution

University of Keele

This public procurement record has 1 release in its history.

Award

26 Aug 2026 at 11:36

Award Notice
Summary of the contracting process

The University of Keele procured a cloud-based facilities management software service for its estate in Newcastle, England. The solution supports statutory compliance and the scheduling of planned preventative maintenance, using SFG20 requirements and guidance. This is a facilities management software service, classified under CPV 48421000, rather than a requirement for physical facilities management, construction or maintenance labour. The buyer is the University of Keele, and the service is intended to provide estate-wide software capability. Suppliers serving education, healthcare, public-sector or other complex estates may find the requirement relevant where they provide cloud platforms for compliance management, maintenance planning, asset information and related facilities workflows.

The procurement is complete and was awarded to BESA Publications Limited on 13 August 2026. It was run as a selective call-off from the G-Cloud 14 framework. The contract runs from 15 March 2026 to 14 March 2030, covering a three-year initial term with one one-year extension option. The awarded value is £41,916 including the stated contract value; the published estimated range was £31,437 to £41,916, all in GBP. The tender submission deadline was 13 March 2026 at 12:00 UTC. The opportunity was identified as suitable for small and medium-sized enterprises. The award is active, with one supplier selected for the requirement.

For suppliers assessing future University of Keele requirements, this award demonstrates demand for a cloud-based facilities management platform that can support statutory compliance and planned preventative maintenance across a university estate. A credible competitor would need a mature software service, reliable cloud delivery and practical functionality for scheduling, tracking and evidencing maintenance activity. Strong knowledge of SFG20 content and how it is applied to compliance-led maintenance would be important, alongside the ability to configure the platform for a complex multi-building estate. Suppliers should also be able to demonstrate dependable implementation, user support, data handling and integration with existing estate-management processes. The requirement is suitable for SMEs, so a focused specialist provider could compete with a clear product and delivery capability.

How relevant is this notice?

Notice Information

Notice Title

Facilities Management Software Solution

Notice Description

Provision of a cloud-based facilities management software solution (SFG20) to support statutory compliance and planned preventative maintenance scheduling across the University's estate. This is a Call-Off under G-Cloud 14 for a 3-year initial term plus a x1 year extension option.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-12cfe376-1a0a-46bc-8d0a-92cccf6f0b42
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bc04f9e7-8fae-405a-8e08-eb980958bb19
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48421000 - Facilities management software package

Notice Value(s)

Tender Value
£41,916 Under £100K
Lots Value
Not specified
Awards Value
£41,916 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 2026Yesterday
Submission Deadline
13 Mar 2026Expired
Future Notice Date
Not specified
Award Date
13 Aug 20262 weeks ago
Contract Period
15 Mar 2026 - 14 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Keele
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE
Postcode
ST5 5BG
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Newcastle-under-Lyme
Electoral Ward
Keele
Westminster Constituency
Newcastle-under-Lyme

Supplier Information

Number of Suppliers
1
Supplier Name

BESA Publications Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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