Award

INVITATION TO TENDER FOR THE REFURBISHMENT OF THE ATHLETICS TRACK AT DOWN GRANGE SPORTS FACILITY

BASINGSTOKE AND DEANE BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

30 Sep 2021 at 08:48

Award Notice
Tender

29 Jul 2021 at 10:28

Tender Notice
Summary of the contracting process

Basingstoke and Deane Borough Council is conducting a tender for the refurbishment of the athletics track at Down Grange Sports Facility in Basingstoke. This project falls under the sports goods and equipment industry category and has a contract value of £350,000. The procurement process is at the Award stage, having been completed recently, with the contract expected to commence on 28th October 2021 and last until 28th January 2022. The open procurement method was utilised, and the tender period concluded on 31st August 2021.

This tender presents a significant opportunity for contractors specialised in sports facility maintenance and refurbishment, particularly those with experience in synthetic surfaces. Businesses focusing on sports goods, construction, and civil engineering, as well as those that have previously worked with public sector contracts, would be well-suited to seize this opportunity. The engagement with a reputable local authority like Basingstoke and Deane Borough Council can also enhance a company’s profile within the industry.

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Notice Information

Notice Title

INVITATION TO TENDER FOR THE REFURBISHMENT OF THE ATHLETICS TRACK AT DOWN GRANGE SPORTS FACILITY

Notice Description

Basingstoke and Deane Borough Council ('the Council') is seeking an experienced contractor to refurbish the athletics track at the Down Grange sports facility in Basingstoke. The track has been synthetic since at least the mid-1980s. It was resurfaced in summer 1999 with a Mondo Sportflex Super X Classic synthetic surface. The existing Mondo athletics track surface was replaced with a 'Sandwich' system in around 2005. The venue currently holds a full UKA Competition Certificate. The current usage of the track facilities is mainly by Basingstoke and Mid Hants Athletics Club, who train and host competitions at the track. The facility is also let for school use and is open for public use. The proposed refurbishment of the facilities is to include an overlay of the synthetic athletics track and field event runways, as many areas are showing signs of wear and deterioration Additional information: Basingstoke and Deane Borough Council ('the Council') is seeking an experienced contractor to refurbish the athletics track at the Down Grange sports facility in Basingstoke. The track has been synthetic since at least the mid-1980s. It was resurfaced in summer 1999 with a Mondo Sportflex Super X Classic synthetic surface. The existing Mondo athletics track surface was replaced with a 'Sandwich' system in around 2005. The venue currently holds a full UKA Competition Certificate. The current usage of the track facilities is mainly by Basingstoke and Mid Hants Athletics Club, who train and host competitions at the track. The facility is also let for school use and is open for public use. The proposed refurbishment of the facilities is to include an overlay of the synthetic athletics track and field event runways, as many areas are showing signs of wear and deterioration. Works are to be carried out as per the specification included in the tender document The Council has proposed the following timetable for this Tender process: Dispatch of ITT: Thursday 29th July 2021 Questions & Answers: Thurs 29th July - Tues 24th Aug 2021 Return of Tender: 12.00.00 Tuesday 31st August 2021 Evaluation of Tender: Wednesday 15th September 2021 Notification of Contract Award to Tenderers: Monday 20th September 2021 Contract commencement meeting: TBA The Council reserves the right to change the above timetable and Tenderers will be notified accordingly where there is a change in the timetable. The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link: http://sebp.due-north.com If you need any further assistance or have any queries about using the ProContract system please contact the PROACTIS support team; contact details are as follows: Email ProContractSuppliers@proactis.com OR log a support call directly using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index quoting project DN559867 Please note expressions of interest must be registered before 11.00a.m on Tuesday 31st August 2021. Completed tenders and supporting information should be returned no later than 12:00:00 on Tuesday 31st August 2021.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1375ca62-8862-4c99-8e93-8c8ee1c6b0fe
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f94ff063-fa0e-499c-8883-39a93bb266ed
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

92 - Recreational, cultural and sporting services

CPV Codes

37400000 - Sports goods and equipment

92600000 - Sporting services

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
£277,860 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20214 years ago
Submission Deadline
31 Aug 2021Expired
Future Notice Date
Not specified
Award Date
27 Sep 20214 years ago
Contract Period
31 Mar 2022 - 30 Jun 2022 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BASINGSTOKE AND DEANE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BASINGSTOKE
Postcode
RG21 4AH
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ37 North Hampshire
Delivery Location
TLJ South East (England)
Local Authority
Basingstoke and Deane
Electoral Ward
Eastrop & Grove
Westminster Constituency
Basingstoke

Supplier Information

Number of Suppliers
1
Supplier Name

CLEVELAND LAND SERVICES (GUISBOROUGH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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