Tender

705261450 - RMS and GDMO E-Portfolio

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Tender

03 Oct 2022 at 13:07

Tender Notice
Summary of the contracting process

The Ministry of Defence has initiated a tender titled "705261450 - RMS and GDMO E-Portfolio" for the provision of a revalidation and appraisal management system and a general duty medical officer electronic portfolio for the Defence Medical Services. This procurement falls under the services category. The contract value is £260,000 GBP, with an open procurement method. The tender period ends on 3rd November 2022, and the contract period spans from 9th January 2023 to 8th January 2026.

This opportunity by the Ministry of Defence is suitable for SMEs and can create business growth opportunities for companies providing database software packages and electronic data management services. Businesses interested in providing tailored solutions to manage, store, present, and share information to meet statutory requirements for medical revalidation and appraisal should consider competing for this tender. The contracting process involves an evaluation day for system capability, emphasizing compliance with cyber security controls specified in DEF Stan 05-138.

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Notice Information

Notice Title

705261450 - RMS and GDMO E-Portfolio

Notice Description

CONTRACT FOR THE PROVISION OF A REVALIDATION AND APPRAISAL MANAGEMENT SYSTEM AND A GENERAL DUTY MEDICAL OFFICER ELECTRONIC PORTFOLIO FOR THE DEFENCE MEDICAL SERVICES The Authority has a requirement for an off-the-shelf revalidation and appraisal management system and electronic portfolio (e-portfolio), to be operated by MOD staff. There are 2 parts to the requirement and the Tenderer is expected to achieve both elements: a. A Revalidation and Appraisal Management System to manage, store, present and share information in order to meet the statutory requirements of medical revalidation and appraisal of up to 2,000 doctors in the MOD, Cabinet Office and Suitable Person List. b. An electronic portfolio (e-portfolio) to assist in the delivery of the statutory appraisal requirements, educational support and supervision of General Duties Medical Officers (GDMOs). As well as specific user requirements in each part of the Statement of Requirement (SoR), the Tenderer shall be responsible for: a. Maintaining and updating the system in line with Regulations and General Medical Council (GMC) requirements, ensuring changes are made in line with GMC timelines. b. All data (including backup data) and information about the data held, should be stored on geographically UK data centres. This should be stored securely in line with Cyber Essentials certification and/or should have ISO 27001 certification. Noting the ISO 27001 should be standard and there is a requirement to have Cyber Essentials certification in line with Def Stan 05-138. c. Ensuring all doctors' records stored on the system are freely and immediately transferable to another system at the end of the contract. d. Ensuring the functionality of the system is not affected by increased numbers of users at peak usage times. SYSTEM EVALUATION DAY As part of the tender process the Authority requires the opportunity to examine and trial the proposed system for capability and effectiveness, this testing will take place remotely by Microsoft Teams. Contractors will be notified of the date and time of the System Evaluation Date after the tender closing date. Contractors must attend the System Evaluation Day if they pass the first part of the evaluation criteria and at no cost to the Authority. Cyber Security: The MoD has a duty to protect itself from Cyber threats and now we extend this to Suppliers we engage with. As an extension of the Government's Cyber Essentials Scheme the MoD, working together with Industry and other Government Departments, have developed a more robust Cyber Security Model, under the umbrella of the Defence Cyber Protection Partnership (DCPP). All prime Contractors must have the cyber security controls specified in DEF Stan 05-138 (Cyber Security for Defence Suppliers), as appropriate to the cyber risk level specified in the contract. The Authority has determined the level of risk at Low (Reference: RAR-PTPP3797) as defined in DEF Stan 05-138. In order to do business wi

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-141e078c-d4c7-4d44-82ec-232d04b753f2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b76d5593-e15b-49b1-82c9-8b1387b2b905
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48611000 - Database software package

48612000 - Database-management system

48613000 - Electronic data management (EDM)

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Oct 20223 years ago
Submission Deadline
3 Nov 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Jan 2023 - 8 Jan 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Megan Cook
Contact Email
megan.cook120@mod.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LICHFIELD
Postcode
WS14 9PY
Post Town
Walsall
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Lichfield
Electoral Ward
Whittington & Streethay
Westminster Constituency
Tamworth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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