Award

Award Management System

UNIVERSITY OF BRISTOL

This public procurement record has 2 releases in its history.

Award

17 Sep 2019 at 13:53

Award Notice
Tender

11 Dec 2018 at 08:18

Tender Notice
Summary of the contracting process

The University of Bristol is seeking to procure an Award Management System aimed at managing research-related grant costings. This procurement, which falls within the services industry category, is currently in the award stage, having been published on 11th December 2018. The tender process employed is a competitive procedure with negotiation. The total contract value is set at £735,000, with an initial period of five years, and it also includes an option to extend for an additional five years. The contract is expected to begin on 1st August 2019 and conclude by 31st July 2029, and the deadline for submitting tenders was 17th January 2019.

This opportunity represents a significant prospect for businesses engaged in software solutions, particularly those with a specialisation in systems that integrate grant management and data analytics for academic institutions. Small and medium-sized enterprises (SMEs) with experience in developing compliant costing systems or dashboards suitable for research purposes would be particularly well-suited to compete. The ability to provide customisation options, as well as integration capabilities with existing ERP systems, could further enhance contenders’ bids for this contract.

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Notice Information

Notice Title

Award Management System

Notice Description

The University of Bristol (UoB) approved a business case to procure an Award Management System to manage research (and research-related) grant costings. The main objective of the procurement is to deliver a solution which: - Produces fEC/TRAC compliant costs and prices - Associates multiple costings with a research project - Cost and prices complex research projects involving multiple internal organisational structures, funders and external collaborators - Has scheme templates for major funders provided as standard by the supplier - Has the capability for the UoB to create Scheme templates for other funders - Has a Dashboard with milestone information relating to the progress of research applications - Integrates with the UoB ERP System for staff costings and project set up - Integrates with the Case Management System for providing milestone information to the academic community - Has the capability to configure, review and approval workflows - Has the provision of funder specific submission reports for funder portals - Records award acceptance information - Generates standard and customised reports, for workflow tasks and approvals, and for application and award data - Exchanges data analytics with management information tools, such as Business Objects Additional information: The dates indicated in Section 1 and the contract value assume that the option to extend is exercised in full. The initial contract period will be for 5 years with the option to extend for a maximum of a further 5 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-14352697-c687-4d2e-b3e3-d24775d36fca
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0a25edd6-33db-414b-9cb9-5f36b5d10bdc
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£735,000 £500K-£1M
Lots Value
Not specified
Awards Value
£735,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20196 years ago
Submission Deadline
17 Jan 2019Expired
Future Notice Date
Not specified
Award Date
30 Jul 20196 years ago
Contract Period
31 Jul 2019 - 31 Jul 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF BRISTOL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5DS
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Central
Westminster Constituency
Bristol Central

Supplier Information

Number of Suppliers
1
Supplier Name

WORKTRIBE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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