Tender

Warden and Nurse Call Project Works - Multi Contractor Framework

PORTSMOUTH CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

17 Aug 2021 at 16:03

Tender Notice
Tender

21 Jul 2021 at 09:25

Tender Notice
Summary of the contracting process

Portsmouth City Council is seeking expressions of interest for the "Warden and Nurse Call Project Works - Multi Contractor Framework," aimed at replacing analogue systems in its 34 sheltered housing properties with modern digital solutions. The procurement is currently in the tender stage, with the deadline for submissions set for 27th August 2021. The first phase of the project is scheduled to commence in January 2022, with a total estimated project value of approximately £2.75 million, allocated for supply and installation across all sites, plus an ongoing maintenance cost of about £70,000 annually.

This tender represents a significant opportunity for companies specialising in alarm system installations and telecommunications to expand their businesses. Businesses that are well-suited to compete include those with experience in digital system implementations, maintenance, and servicing of electronic equipment. The framework will involve collaboration with 3 to 4 contractors, providing a chance for firms to secure ongoing contracts and benefit from economies of scale over the project's anticipated six-year duration. Interested contractors should ensure they meet the criteria outlined in the Supplier Status Questionnaire for consideration.

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Notice Information

Notice Title

Warden and Nurse Call Project Works - Multi Contractor Framework

Notice Description

Portsmouth City Council (the 'Council') is inviting expressions of interest from suitably experienced contractors for the replacement of existing analogue residential Warden and Telecare Call systems installed within the Council's 34 sheltered housing properties with digital systems. Following completion of the supply and installation works the Council will also require ongoing servicing, maintenance, repair and spares provision on a rolling basis. In order to ensure flexibility the Council will require that the new systems can operate on a full Open Protocol basis in terms of both hardware / software integration and ongoing servicing & maintenance. Supply & installation works will be delivered on a phased basis made up of multiple sheltered housing blocks within each phase. The first phase (Phase 1) comprising 8 blocks is targeted to commence on site in January 2022 with all subsequent phases to be completed as far in advance of the 2025 deadline after which the analogue telephone services which the current systems rely upon will be switched off as the UK's telecoms infrastructure is upgraded to digital connectivity. In order to provide continuity and ideally realise economies of scale and programme efficiencies, the Council will seek to ideally work with one contractor to deliver the supply & installation works and ongoing servicing & maintenance requirements. However in order to provide contingency and options for programme acceleration of installations a multi-suppler framework made up of 3-4 contractors will be established. The top ranked framework contractor will be the primary source for all supply & installation works and, unless there is an issue with performance, the sole provider in respect of ongoing servicing & maintenance of the entire system portfolio. The estimated cost for delivery of Phase 1 is approx. PS600k with the further 26 blocks equating to approx. PS2.15M bringing the total approx. estimated value for supply & installation of new systems across all 34 blocks to approx. PS2.75M. The estimated cost for delivery of on-going servicing & maintenance including for repairs and spares provision is estimated to be at maximum approx. PS70k per annum. Servicing & maintenance agreements will be let on a 5 year initial term which can be subsequently extended on a rolling basis in increments to be agreed of no less than 1 year and no more than 5 years in any one increment. It is anticipated that the new systems and equipment will have a 20 year operational life. Award of the framework agreement and Phase 1 contract is targeted for November 2021. The framework agreement will run for a period of 4 years with an option to extend for a further 2 years in case there is any delay to the installation programme and / or change to the national analogue to digital switchover timescales. The Council will run the procurement process in accordance with the 'Restricted' procedure as set out wi... Additional information: Application is via completion and submission of a project specific Supplier Status Questionnaire (SSQ) by the deadline stated above which will be assessed following the criteria set out within the SSQ documentation. The SSQ documentation is accessible via the Council's e-sourcing solution which will be used to administrate the procurement process and is accessible free of charge via the link below: https://in-tendhost.co.uk/portsmouthcc/aspx/home/ Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-14dd7a6c-41d2-4962-9dea-de8545f1210b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/89748588-2146-4438-909c-48030cc9b7e5
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45312000 - Alarm system and antenna installation work

Notice Value(s)

Tender Value
£4,150,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20214 years ago
Submission Deadline
27 Aug 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Jan 2022 - 31 Dec 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Tim Brock
Contact Email
tim.brock@portsmouthcc.gov.uk
Contact Phone
023 9284 1820

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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