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Procurement Purchase to Pay System

MAXIMUS UK SERVICES LIMITED

This public procurement record has 2 releases in its history.

TenderAmendment

17 Sep 2026 at 16:26

Tender Notice
Tender

17 Sep 2026 at 15:54

Tender Notice
Summary of the contracting process

MAXIMUS UK SERVICES LIMITED is procuring an enterprise Source-to-Pay platform to transform and integrate its procurement processes. The required solution covers contract lifecycle management, strategic sourcing, supplier management, procure-to-pay, invoice automation, and spend analytics and reporting. SAP will remain the organisation’s finance platform and system of record, so the platform must integrate seamlessly with SAP while improving procurement governance, contract visibility, supplier management, user experience, process compliance and reporting. This is a software and information-systems requirement, delivered for the buyer’s operations in London. The scope is an integrated end-to-end procurement lifecycle rather than a standalone purchasing or invoicing tool, and includes links between contracts, suppliers, sourcing events and procurement activity.

The procurement has reached tender: the buyer invited offers through a selective competitive procedure with negotiation above the applicable threshold. It is intended for small and medium-sized enterprises as well as larger suppliers. The tender submission deadline set by the buyer is 15 October 2026 at 5:00pm. The proposed contract period is 15 October 2027 to 15 October 2030. The estimated value is £100,000 excluding any further qualification or negotiation outcomes. Evaluation will prioritise critical SAP integration capability, followed by contract lifecycle management, user experience and adoption, end-to-end Source-to-Pay functionality, and total cost of ownership. Suppliers must confirm compliance with each mandatory requirement and provide a summary of relevant experience and capabilities.

This opportunity suits software providers with a mature enterprise Source-to-Pay or Procure-to-Pay platform and proven SAP integration, including SAP ECC, SAP S/4HANA or SAP Business ByDesign. Strong candidates will offer contract repositories, metadata management, approval workflows, version control, renewal management and links between contracts, suppliers, sourcing and purchasing. The requirement favours suppliers able to support multiple countries, currencies, languages and tax jurisdictions, with experience in global or multi-region organisations. Mandatory assurance requirements include ISO 27001 certification or Cyber Essentials Plus, GDPR compliance, role-based access controls, audit logging, traceability, business continuity and disaster recovery. Suppliers also need comparable large-enterprise customer references, UK-based implementation and support resources, and a credible implementation methodology and global support model.

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Notice Information

Notice Title

Procurement Purchase to Pay System

Notice Description

Maximus is undertaking a procurement exercise to identify a strategic Source-to-Pay (S2P) platform to support the ongoing transformation of procurement processes across the organisation. The solution will be expected to support an integrated procurement lifecycle, including: * Contract Lifecycle Management (CLM) * Strategic Sourcing * Supplier Management * Procure-to-Pay (P2P) * Invoice Automation * Spend Analytics & Reporting SAP will remain the organisation's finance platform and system of record. The primary objectives of this procurement are to improve procurement governance, contract visibility, supplier management, user experience, process compliance and reporting capabilities while maintaining seamless integration with SAP. Key Evaluation Priorities The evaluation will place particular emphasis on: 1. SAP Integration Capability (Critical) 2. Contract Lifecycle Management (CLM) 3. User Experience and Adoption 4. End-to-End Source-to-Pay Functionality 5. Total Cost of Ownership (TCO) Mandatory Requirements: Suppliers will be required to confirm compliance with all of the following mandatory requirements. Failure to meet any of these criteria may result in exclusion from the next stage of the procurement process. SAP Integration (Critical) * Proven, standard integration capability with SAP ECC and/or SAP S/4HANA, SAP by Design. * Ability to integrate core procurement and financial data. * Demonstrable customer references utilising SAP-integrated deployments. Contract Lifecycle Management (CLM) * Provision of a mature Contract Lifecycle Management capability. * Support for contract repository, metadata management, approval workflows, version control and contract renewal management. * Ability to link contracts with suppliers, sourcing events and procurement activity. 3. Global Operating Model * Ability to support multiple countries, currencies, languages and tax jurisdictions. * Experience supporting global or multi-region organisations. 4. Security & Compliance * ISO 27001 certification / Cyber Essentials Plus * GDPR compliance. * Role-based access controls. * Audit logging and traceability of user activity. * Appropriate business continuity and disaster recovery arrangements. 5. Enterprise-Scale Experience * Demonstrated experience delivering S2P and/or P2P solutions for large enterprise organisations. * Ability to provide relevant customer references for organisations of comparable size and complexity. 6. Delivery & Support Capability * Availability of UK-based implementation and support resources. * Ability to provide ongoing support for global business operations. * Proven implementation methodology and support model. Supplier Response Suppliers are requested to confirm whether they meet each of the mandatory requirements outlined above and provide a brief summary of their relevant experience and capabilities.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1904b1e6-b0bd-4525-a2c8-f64dc3886b65
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b94dec1d-c3c2-4aca-af15-7c5476d9241e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20264 days ago
Submission Deadline
15 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Oct 2027 - 15 Oct 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MAXIMUS UK SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC1B 5EH
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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