Notice Information
Notice Title
Mid & South Essex STP Lloyd George Digitisation Service
Notice Description
The Mid and South Essex Sustainable Transformation Plan (MSE STP) have established a single Provider contract via procurement for provision of Lloyd George (LG) Medical Records Digitisation Services in order to best utilise current Estates space and support Primary Care. The Contract term will be 12 months (1st April 2020 to 31st March 2021), with the option to extend the contract for 12 months (1st April 2021 to 31st March 2022) at the sole discretion of the Commissioners. NHS Castle Point and Rochford Clinical Commissioning Group on behalf of MSE STP secured funding to enable circa 50 priority GP Practices sites to fully digitalise their LG wallets. This procurement related to Phase 1 of the programme requiring the provision of the service for an estimated 578,632 LG wallets across circa 50 GP Practices, by no later than 31st March 2021. If funding becomes available there may be the potential to roll out the digitisation of LG wallets to other GP Practices within the MSE STP footprint, however at this stage, funding has only been secured for Phase 1 (circa 50 prioritised Primary Care sites). The estimated potential aggregate contract value over the contract term (1 year + 1 year extension) is PS4,338,246 GBP. This figure encompasses the Actual Available Budget for Phase 1, in addition to any anticipated future phases being implemented during the first year and or subsequent extension period, should such 12-month extension be activated by commissioners. The Actual Available Budget for Phase 1, which acted as an affordability envelope for this procurement for the purposes of bidding (not including any extension period) was (net of VAT) PS1,537,887 GBP. Any subsequent Phase(s) (and prices associated with such Phase(s)), will be mutually agreed between Provider and Commissioner using prices submitted for Phase 1 via appropriate Contract Variation mechanisms. It's anticipated that any subsequent Phase(s) will cover outstanding LG Wallets (indicatively 1,024,615) across remaining GP Practices in the MSE STP. The additional contract value communicated in the Contract Notice (PS2,800,358 GBP) that is over and above the Actual Available Budget (PS1,537,887 GBP), is indicative and provided solely for purposes of future proofing this contract, should the Commissioner secure additional funding to implement subsequent Phase(s). Commissioners may wish to and as such reserve the right to expand services during the lifetime of the contract potentially resulting in subsequent Phases of delivery then that set out in the specification at the time of contract award. As such, the Contracting Authority made it clear in Contract Notices that Bidders should be aware that after the award of contract, there is a possibility that the successful Bidder may be offered a contract variation in accordance with Regulation 72(1)(a) of the Public Contracts Regulations 2015, to include an indicative number of additional wallets. Additional information: For avoidance of doubt, Commissioners have not guaranteed or granted any exclusivity in relation to any such additional Phase(s) / services during the life of the contract. Further information was provided within the Procurement Documentation which was made available when the Contract Notice was published, via Attain Bravo website at: https://attain.bravosolution.co.uk.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-1a72283b-e9f0-4b37-b7dc-e5660e0ee31c
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/abea242d-b6b1-47d5-9e0d-2479695e7709
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Accelerated Open procedure (above threshold)
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79999100 - Scanning services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £1,188,183 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 9 Apr 20205 years ago
- Submission Deadline
- 27 Feb 2020Expired
- Future Notice Date
- Not specified
- Award Date
- 18 Mar 20205 years ago
- Contract Period
- 31 Mar 2020 - 31 Mar 2021 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ATTAIN
- Contact Name
- NHS Castle Point & Rochford Clinical Commissioning Group
- Contact Email
- amy.wilson@attain.co.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- RAYLEIGH
- Postcode
- SS6 7QF
- Post Town
- Southend-on-Sea
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH3 Essex
- Small Region (ITL 3)
- TLH37 Essex Thames Gateway
- Delivery Location
- Not specified
-
- Local Authority
- Rochford
- Electoral Ward
- Wheatley
- Westminster Constituency
- Rayleigh and Wickford
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/abea242d-b6b1-47d5-9e0d-2479695e7709
9th April 2020 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/d3fc274e-a4ac-4b2d-bfda-93f3eae78846
17th February 2020 - Opportunity notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-1a72283b-e9f0-4b37-b7dc-e5660e0ee31c-2020-04-09T16:05:57+01:00",
"date": "2020-04-09T16:05:57+01:00",
"ocid": "ocds-b5fd17-1a72283b-e9f0-4b37-b7dc-e5660e0ee31c",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "tender_231444/845768",
"title": "Mid & South Essex STP Lloyd George Digitisation Service",
"description": "The Mid and South Essex Sustainable Transformation Plan (MSE STP) have established a single Provider contract via procurement for provision of Lloyd George (LG) Medical Records Digitisation Services in order to best utilise current Estates space and support Primary Care. The Contract term will be 12 months (1st April 2020 to 31st March 2021), with the option to extend the contract for 12 months (1st April 2021 to 31st March 2022) at the sole discretion of the Commissioners. NHS Castle Point and Rochford Clinical Commissioning Group on behalf of MSE STP secured funding to enable circa 50 priority GP Practices sites to fully digitalise their LG wallets. This procurement related to Phase 1 of the programme requiring the provision of the service for an estimated 578,632 LG wallets across circa 50 GP Practices, by no later than 31st March 2021. If funding becomes available there may be the potential to roll out the digitisation of LG wallets to other GP Practices within the MSE STP footprint, however at this stage, funding has only been secured for Phase 1 (circa 50 prioritised Primary Care sites). The estimated potential aggregate contract value over the contract term (1 year + 1 year extension) is PS4,338,246 GBP. This figure encompasses the Actual Available Budget for Phase 1, in addition to any anticipated future phases being implemented during the first year and or subsequent extension period, should such 12-month extension be activated by commissioners. The Actual Available Budget for Phase 1, which acted as an affordability envelope for this procurement for the purposes of bidding (not including any extension period) was (net of VAT) PS1,537,887 GBP. Any subsequent Phase(s) (and prices associated with such Phase(s)), will be mutually agreed between Provider and Commissioner using prices submitted for Phase 1 via appropriate Contract Variation mechanisms. It's anticipated that any subsequent Phase(s) will cover outstanding LG Wallets (indicatively 1,024,615) across remaining GP Practices in the MSE STP. The additional contract value communicated in the Contract Notice (PS2,800,358 GBP) that is over and above the Actual Available Budget (PS1,537,887 GBP), is indicative and provided solely for purposes of future proofing this contract, should the Commissioner secure additional funding to implement subsequent Phase(s). Commissioners may wish to and as such reserve the right to expand services during the lifetime of the contract potentially resulting in subsequent Phases of delivery then that set out in the specification at the time of contract award. As such, the Contracting Authority made it clear in Contract Notices that Bidders should be aware that after the award of contract, there is a possibility that the successful Bidder may be offered a contract variation in accordance with Regulation 72(1)(a) of the Public Contracts Regulations 2015, to include an indicative number of additional wallets. Additional information: For avoidance of doubt, Commissioners have not guaranteed or granted any exclusivity in relation to any such additional Phase(s) / services during the life of the contract. Further information was provided within the Procurement Documentation which was made available when the Contract Notice was published, via Attain Bravo website at: https://attain.bravosolution.co.uk.",
"datePublished": "2020-02-17T16:53:54Z",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "79999100",
"description": "Scanning services"
},
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "East of England",
"countryName": "United Kingdom"
},
{
"region": "East of England",
"countryName": "United Kingdom"
}
]
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Accelerated Open procedure (above threshold)",
"tenderPeriod": {
"endDate": "2020-02-27T23:59:59Z"
},
"contractPeriod": {
"startDate": "2020-04-01T00:00:00+01:00",
"endDate": "2021-03-31T23:59:59+01:00"
},
"suitability": {
"sme": true,
"vcse": true
},
"mainProcurementCategory": "services",
"documents": [
{
"id": "1",
"documentType": "tenderNotice",
"description": "Opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/d3fc274e-a4ac-4b2d-bfda-93f3eae78846",
"datePublished": "2020-02-17T16:53:54Z",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"documentType": "tenderNotice",
"description": "n/a",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/63325a3b-b9c3-48ea-a143-cc8307827a5e",
"format": "application/vnd.openxmlformats-officedocument.presentationml.presentation"
}
],
"procedure": {
"isAccelerated": true,
"acceleratedRationale": "The Contracting Authority has secured funding in order to digitalise LG records for up to 50 GP Practices and free up 3,424m2 of space for clinical use. In order to benefit from this funding the CA must award a contract prior to end March 2020. This project is vital to support GP Practices to meet the NHS commitment of digitalising notes by 2023/24 as well as enabling faster transfer of patient notes between practices and easier patient access to their own records."
}
},
"parties": [
{
"id": "GB-CFS-141784",
"name": "Attain",
"identifier": {
"legalName": "Attain"
},
"address": {
"streetAddress": "Pearl House, 12 Castle Road",
"locality": "Rayleigh",
"postalCode": "SS6 7QF",
"countryName": "England"
},
"contactPoint": {
"name": "NHS Castle Point & Rochford Clinical Commissioning Group",
"email": "amy.wilson@attain.co.uk"
},
"details": {
"url": "https://castlepointandrochfordccg.nhs.uk"
},
"roles": [
"buyer"
]
},
{
"id": "GB-CFS-141785",
"name": "Northgate Public Services (UK) Limited",
"identifier": {
"legalName": "Northgate Public Services (UK) Limited"
},
"address": {
"streetAddress": "Peoplebuilding 2 Peoplebuilding Estate Maylands Avenue Hemel Hempstead Hertfordshire HP2 4NW"
},
"details": {
"scale": "large",
"vcse": false
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-CFS-141784",
"name": "Attain"
},
"awards": [
{
"id": "ocds-b5fd17-1a72283b-e9f0-4b37-b7dc-e5660e0ee31c-1",
"status": "active",
"date": "2020-03-18T00:00:00Z",
"datePublished": "2020-04-09T16:05:54+01:00",
"value": {
"amount": 1188183,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-141785",
"name": "Northgate Public Services (UK) Limited"
}
],
"contractPeriod": {
"startDate": "2020-04-01T00:00:00+01:00",
"endDate": "2021-03-31T23:59:59+01:00"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/abea242d-b6b1-47d5-9e0d-2479695e7709",
"datePublished": "2020-04-09T16:05:54+01:00",
"format": "text/html",
"language": "en"
}
]
}
]
}