Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Festive Lights Installation and Maintenance

Hertford Town Council

This public procurement record has 1 release in its history.

Tender

14 Aug 2026 at 14:09

Tender Notice
Summary of the contracting process

Hertford Town Council is procuring a complete festive lighting installation and maintenance service for Hertford. The work covers secure storage of the council’s lighting assets, installation and removal, structural and electrical testing, repairs, infrastructure and power-supply maintenance, and year-round support. The installation includes nine catenary-wire Crossroad displays, nine feature trees, one decorated Christmas tree, 36 column wraps, 70 metal stag heads and two floor-anchored set pieces. The supplier will also support applications for a festive lighting licence from Hertfordshire County Council, provide the paperwork needed for delivery, and attend the annual festive light switch-on in November. This is a services contract covering lighting installation, repair and maintenance, with work taking place in Hertford.

The procurement reached tender: Hertford Town Council invited offers through an open procedure below the threshold. The tender deadline set by the council was midday on 4 September 2026, with submissions by email. The contract is for three years, from 1 August 2027 to 31 July 2030. Its estimated value is £30,000 to £90,000 including the stated minimum and maximum values, in GBP. The tender requires a full breakdown of charges, including emergency call-out fees. Evaluation will consider the tender documentation, required evidence, relevant references, environmental sustainability commitments, registrations, insurance and RAMS. The service includes a 24-hour call-out arrangement and attendance within four hours of notification for emergencies.

This opportunity suits an SME with established festive or architectural lighting installation, testing, maintenance and storage capability. Bidders need secure, suitable storage for the council’s assets and engineers who are skilled, properly equipped and able to work safely at height and with electrical supplies. The business must provide evidence of HERS and CFA registration; annual testing of specified structures and set pieces must be carried out by a CFA-registered company using specialist equipment. Relevant experience of applying for licences with county authorities is important, as is the ability to prepare insurance documentation, RAMS and other compliance paperwork. Suppliers should be able to provide reliable year-round maintenance, a 24-hour emergency service, four-hour attendance, and at least one relevant authority reference for comparable previous work.

How relevant is this notice?

Notice Information

Notice Title

Festive Lights Installation and Maintenance

Notice Description

Service delivery: - Secure and appropriate storage of all HTC Festive Lights assets - Installation and removal of lighting - Structural testing including pull testing - Electrical Testing including testing of lighting and power supply locations - Repairs and maintenance of infrastructure and power supplies - Provision of all necessary paperwork including insurances & RAMS - Provision of assistance to secure a Festive Lighting Licence with Hertfordshire County Council - Year-round maintenance of HTC Festive Lights assets - 24-hour contact for urgent repairs and emergencies - Emergency call out time within a 4-hour period of notification - Attendance at the annual festive light switch on which takes place in November. Asset list and installation requirements: 9 x Crossroads using 6mm catenary wire attached with specially designed anchor plates, to be tested yearly by a CFA registered company, installed to above regulation height of 5.6m. Made up of 5 x Crossroad displays 5m x 1.2m and 4 x Crossroad displays 8m x 1.2m. 9 x feature trees to have 30 x 10m sets of warm white / white twinkle 24v SELV with 100 LED lights per set, to be installed along the branches (these are not to be wrapped around branches) using specially designed expandable rubber band straps. 1 Christmas Tree to be decorated using 30 x 10m sets of warm white 24v SELV with 100 LED lights per set, a mix of colour, shape and sized metal stags, including matching baubles and metal plates for fencing. 36 x Column wraps using 2 x 10m sets 240v, 100 LED lights per set installed above regulation height of 2.5m. 70 x metal stag heads to be installed at a set height throughout the town to each lit column. Set pieces: 2 x set pieces to be 24v Selv fed from above regulation height of 2.5m by 230v supply (only SELV cable below 2.5m), these set pieces need to be anchor bolted to floor and to be tested yearly by a CFA registered company using specialist testing equipment. Contractor should be familiar with applying for Licenses with County Authorities and have all the necessary paperwork for Insurances, RAMS, etc. The contract will be for a 3-year term to commence on 1st August 2027. Evidence of suitable, secure storage of the Festive Lights required. Contractors to provide a 24 hour call out service. Attendance on the scene within 4 hours for any emergencies. Tender documentation should include a full breakdown of charges including emergency call out fees. A statement regarding the environmental sustainability commitments of your company in relation to this contract and evidence that the company is HERS and CFA registered. ALL engineers are skilled in their job roles and have the right equipment and tools to work safely. Other Information: References. Please supply contact details of at least one relevant authority where you have undertaken this work previously. Your tender document must be returned by midday, 4th September 2026 via email to: steve.catherall@hertford.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1ab2674d-df8c-422d-96e9-5c73f2084779
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/85479893-dab0-49eb-982d-b3e12c9c6316
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

50000000 - Repair and maintenance services

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20261 weeks ago
Submission Deadline
4 Sep 20261 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2027 - 31 Jul 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hertford Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HERTFORD
Postcode
SG14 1HR
Postcode Area
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
East Hertfordshire
Electoral Ward
Hertford Castle
Westminster Constituency
Hertford and Stortford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...