Award

Provision of Health and Safety Advisor Services

WEST LONDON WASTE AUTHORITY

This public procurement record has 5 releases in its history.

Award

15 Aug 2025 at 12:56

Award Notice
TenderAmendment

24 Feb 2025 at 10:08

Tender Notice
TenderAmendment

22 Feb 2025 at 09:23

Tender Notice
TenderAmendment

22 Feb 2025 at 09:17

Tender Notice
Tender

22 Feb 2025 at 09:16

Tender Notice
Summary of the contracting process

The West London Waste Authority (WLWA), a statutory Waste Disposal Authority, undertook an open procurement process for the "Provision of Health and Safety Advisor Services". This contract focused on enhancing compliance with health and safety standards within their waste disposal operations. Classified under the health and safety services industry, the contract was valued at £120,000 and aimed to improve workplace safety and sustainability. The procurement, which followed an open procedure below the threshold, culminated in an award on 29 May 2025, with a contract period from 24 June 2025 to 23 June 2027. The services will be conducted primarily within the region serviced by WLWA, based in West Drayton, England.

This contract presents significant growth opportunities for small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) specialising in health and safety consultancy. With a focus on creating tailored risk management strategies and offering continuous support to improve regulatory compliance, companies in this sector can leverage their specialised expertise. Businesses capable of providing comprehensive training, policy updates, and strategic health and safety management could effectively compete for similar tenders in the future. The successful bidder, Santane, exemplifies the potential for SMEs to secure substantial service contracts with public authorities.

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Notice Information

Notice Title

Provision of Health and Safety Advisor Services

Notice Description

West London Waste (WLWA) is a statutory Waste Disposal Authority (WDA) formed in 1986. WLWA is responsible for disposing of waste collected by the London Boroughs of Brent, Ealing, Harrow, Hillingdon, Hounslow and Richmond upon Thames. About 1.7 million people live in this area, which covers 38,000 hectares. West London Waste Authority is looking to appoint Health & Safety (H&S) Advisory Services to advise on relevant Health and Safety management issues impacting the organisation. Service requirements: To procure Health and Safety consultancy services for WLWA to obtain the external expertise to enhance compliance with regulatory standards, improve workplace safety culture, and reduce incidents of accidents and hazards within waste management operations. The new proposed procurement aims to leverage specialised expertise, provide tailored risk management strategies, and ensure continuous monitoring and improvement of Health and Safety practices while achieving cost efficiencies and supporting sustainable waste management objectives. In order to achieve this, WLWA will require the awarded H&S consultancy to provide the following services (including but not limited to): * Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) reportable incidents support. * Writing new risk assessments. * High risk accident reporting support. * Annual review of all risk assessments - Control of Substances Hazardous to Health (COSHH), fire, site processes. * New Contractor Risk Assessment Method Statement & compliance where required. * Quarterly site inspections of our sites. * Review of site management plans/permits/licenses' where required. * Verification of consultants/supplier credentials that WLMA may contract with. * Support for supplier H&S issues. * H&S training as per our request, for example, emergency first aid training, annually. Led or organised by the Consultants. * H&S policy updates. Compliance and legislation updates. * Consultancy advice on new processes / infrastructure changes or projects. * Support for the end to end process in respect of insurance/injury claims from employees. * H&S representation in court if required following an injury claim * Proactively improve H&S across Sites with Strategic Plans, such as ISO or BS Accreditation. * Construction Design Management. * Using Work Wallet as a platform for KPI's - Management of system, assisting Operations Manager. To access the ITT and supporting documentation please follow the link below. https://westlondonwaste.gov.uk/news/health-safety-tender

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-21e18c25-ea72-448f-a336-d874800e4083
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9f34f965-a1af-486f-9090-df1c5c2c8441
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71317200 - Health and safety services

71317210 - Health and safety consultancy services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
£120,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Aug 20256 months ago
Submission Deadline
25 Mar 2025Expired
Future Notice Date
Not specified
Award Date
28 May 20259 months ago
Contract Period
23 Jun 2025 - 23 Jun 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST LONDON WASTE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST DRAYTON
Postcode
UB7 7PN
Post Town
Southall
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
Not specified
Local Authority
Hillingdon
Electoral Ward
West Drayton
Westminster Constituency
Hayes and Harlington

Supplier Information

Number of Suppliers
1
Supplier Name

SANTANE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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