Planning

Request for Information for Research Registration and Ethical Approval System

UNIVERSITY COLLEGE LONDON

This public procurement record has 2 releases in its history.

Planning

24 Jul 2019 at 15:05

Market Engagement Notice
Planning

24 Jul 2019 at 14:31

Market Engagement Notice
Summary of the contracting process

The University College London (UCL) is initiating a Request for Information for a Research Registration and Ethical Approval System, aimed at enhancing research integrity and ensuring compliance with data protection regulations. This procurement is currently in the planning stage, with a key engagement deadline set for 18 August 2019. The project falls under the Software package and information systems category, and the procurement will be managed via the In-Tend system, located in London, United Kingdom.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs) specialising in software development, particularly those with experience in ethical research systems and data management. Businesses that can demonstrate the ability to create integrated systems with user-friendly single-sign-on capabilities and robust monitoring features will find themselves well-suited to compete in this process, potentially leading to further collaborations with UCL.

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Notice Information

Notice Title

Request for Information for Research Registration and Ethical Approval System

Notice Description

Background to the Project / Contract: UCL considers high standards of research integrity across all of its activities to be of the utmost importance. Two key areas are ensuring that research is conducted ethically and that research complies with relevant data protection legislation. These areas are supported by two existing governance processes: data protection registration and ethical review. The UCL is looking to purchase a system that will support both processes by creating a single record for applicants linked to their application, and enable the seamless and simultaneous review through both processes on submission. The system will need to support multiple reviews for each application, filtering the application to appropriate reviews based on information submitted. The system should also link with other supporting systems to create a single institutional record of research and approvals. Users (both staff and students) will need to access the system using a single-sign-on. The requirement: Below are some of the high-level requirement that a system will need to fulfil: * Generate Ethics Review unique reference number * Generate Data Protection unique reference number * Enable different levels of permission * Enable email notifications * Ability to assign tasks, review and sign-off the application within the system * Distinguish between type of risk (form based) and allocate to the appropriate review level * Include individual dashboards for users and timeline trackers for applications * Include a variety of report functions * Future Integration with relevant UCL systems, such as Worktribe, HR as an example Additional information: The process will be managed via our In-Tend system. If you are interested in participating in this Tender you will need to register your company on In-tend and then express an interest in the opportunity. The Tender documentation will then be released to you. If your company has already registered on the system, but you need alternative/additional staff added to your registration for this opportunity, please do let me know so that we update the system. If you do not have the correct staff registered for your company you may miss key email alerts sent out during the process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-22fc3a3f-0ca0-4f46-aca0-660534b540a8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d3c7c96d-9a9b-4eae-b8dd-1567e260ad4d
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20196 years ago
Submission Deadline
Not specified
Future Notice Date
18 Aug 2019Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY COLLEGE LONDON
Contact Name
Alexandros Varnavides
Contact Email
a.varnavides@ucl.ac.uk
Contact Phone
02031088083

Buyer Location

Locality
LONDON
Postcode
WC1E 6BT
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLI London
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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