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Contract Variation Notice

East Suffolk District Council

This public procurement record has 2 releases in its history.

AwardUpdate

21 Aug 2026 at 13:16

Award Notice
Award

04 Sep 2025 at 17:16

Award Notice
Summary of the contracting process

East Suffolk District Council procured digital communication services through a cloud-based IT system, including software and information systems and additional user licences. The requirement supports the council’s operational communications and information technology needs, with extra licences added after the appointment of further staff. The contracted service is delivered for the council in the East of England. The procurement is categorised as services and concerns a software-based system rather than physical goods, construction or general consultancy. It is relevant to suppliers providing cloud-hosted communication platforms, software licensing and related information-system services, particularly those able to support a public-sector organisation as its number of users grows. The buyer is East Suffolk District Council, based in Lowestoft, England.

The procurement has been awarded and is complete. It was run as a selective procedure and awarded as a call-off from a framework agreement. The award was made on 25 April 2025 to 4sight Communication Ltd for £45,000 for additional licences. The original contract value was £178,719.89; following the variation, the total contract value became £223,719.89. The contract period runs from 25 April 2025 to 22 October 2028, with no change to the original duration. The variation was made under section 72(1)(c) of the Public Contracts Regulations 2015, for additional supplies arising from unforeseen circumstances, specifically the council’s appointment of additional staff. The tender submission deadline was 16 April 2025 at 17:00.

For suppliers that did not win this procurement, the award demonstrates established demand from East Suffolk District Council for cloud-based digital communication and information-system licences, with capacity to expand provision as staffing changes. A credible competitor for a future requirement would need a reliable cloud platform, the ability to issue and manage additional user licences, and experience supporting a public-sector customer through a framework call-off. Suppliers should be able to maintain service continuity while increasing user capacity, and explain how licensing and system administration will operate as the customer’s workforce grows. The incumbent is recorded as a large supplier, so competitors should be prepared to demonstrate comparable delivery capacity, framework experience and dependable support for council-wide software services.

How relevant is this notice?

Notice Information

Notice Title

Contract Variation Notice

Notice Description

This is a contract variation notice only. This contract variation was made following PCR 2015 section 72(1)(c) additional supplies due to unforeseen circumstances. PS45000 has been added to the contract for the purchase of additional licences, due to the appointment of additional members of staff. The initial contract value was 178,719.89. This addition (of PS45000) has raised the value of the contact to PS223,719.89. However, there are no changes to the original contract length/duration.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-23746e80-ecf5-4c86-95a5-bcd4071c9ca8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2c0d9d37-7af6-4877-bc79-39d8dbe2a46e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£223,719 £100K-£500K
Lots Value
Not specified
Awards Value
£45,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20266 days ago
Submission Deadline
16 Apr 2025Expired
Future Notice Date
Not specified
Award Date
25 Apr 20251 years ago
Contract Period
25 Apr 2025 - 22 Oct 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Suffolk District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LOWESTOFT
Postcode
NR33 0EQ
Postcode Area
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH63 East Suffolk
Delivery Location
Not specified
Local Authority
East Suffolk
Electoral Ward
Kirkley & Pakefield
Westminster Constituency
Lowestoft

Supplier Information

Number of Suppliers
1
Supplier Name

4sight Communication Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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