Award

BTP Central Library

BRITISH TRANSPORT POLICE

This public procurement record has 2 releases in its history.

Award

24 May 2023 at 15:24

Award Notice
Tender

27 Jan 2023 at 10:51

Tender Notice
Summary of the contracting process

The British Transport Police is tendering for a consultant to design a digital repository called "BTP Central Library" for managing digital records in compliance with various legislative requirements and guidance. The tender was published on 27th January with a deadline of 10th February. The procurement method is a limited competitive quotation, and the contract period is estimated to start on 13th February and end on 31st March. The buying organisation is based in London, England, and the procurement falls under IT services and research and development services.

This procurement opportunity for designing the BTP Central Library offers business growth potential for IT service providers and consultants specialising in software development, digital archiving, and consultancy services. Small and medium-sized enterprises (SMEs) are well-suited for this tender opportunity. The project requires expertise in compliance with legislative and guidance requirements related to data protection and archiving. The estimated contract value is £24,000 in GBP.

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Notice Information

Notice Title

BTP Central Library

Notice Description

The British Transport Police require a consultant to assess, advise, guide and design a BTP Force Library. It is not to replace any existing systems or processes but to provide a unique storage area specifically for digital records to be deposited, actively managed, reviewed and disposed of when needed. BTP requires a central, digital repository for an unspecified number of records that is able to be added to and adapted over time and fulfils a number of criteria. The library will be owned and managed by the Force Records Management team but will potentially have the option for input, collation and review of the records held from several functions and roles within the force. Based on existing systems it is likely that a SharePoint site would be a good option (and the force is already using SharePoint to a degree) but if other options fit the criteria more explicitly these are to be considered against the known requirements. The Force requires a library to comply with several legislative and NPCC (National Police Chiefs Council) guidance requirements, specifically NPCC National Retention Schedule / Force Retention Schedules, Data Protection legislation, Freedom of Information Act (FoI), Management of Police Information (MoPI) and Archiving in the public interest. The consultant(s) should seek to assess the requirements of the library and provide the best solution. They are required to provide the methodology of the system, technical and practical processes and policies, details on resourcing and support requirements and any additional soft/hardware needed to achieve this. They are also required to provide the approximate cost for the system and the potential professional services to assist BTP in installation, configuration etc. This RFQ has been published 27th January with a deadline of 12:00 hrs 10th February. Please note the contract start and end dates are estimated and are to be confirmed. The RFQ contains full information about the requirement, including the specification and submission requirements which can be requested by contacting CommercialBuyingTeam@btp.police.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-24af2e09-616d-4219-85c4-08cb223c020d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5afde417-3544-4060-a557-93726e5942f6
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

73 - Research and development services and related consultancy services

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

73000000 - Research and development services and related consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£24,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
24 May 20232 years ago
Submission Deadline
10 Feb 2023Expired
Future Notice Date
Not specified
Award Date
3 Mar 20232 years ago
Contract Period
8 Mar 2023 - 31 Mar 2023 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRITISH TRANSPORT POLICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
NW1 9LN
Post Town
North West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Camden Town
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

IN-FORM CONSULT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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