Award

ICT12645 Victoria Coach Station (VCS) Bus Information Display System (BIDS)

TRANSPORT FOR LONDON

This public procurement record has 2 releases in its history.

Award

10 Jan 2020 at 14:37

Award Notice
Tender

23 Sep 2019 at 09:31

Tender Notice
Summary of the contracting process

The procurement process involves Transport for London (TfL) seeking a supplier for the "ICT12645 Victoria Coach Station (VCS) Bus Information Display System (BIDS)." This open procurement, classified under IT services, is taking place in London, with the tender period ending on 1st November 2019. The contracted work is expected to commence on 13th January 2020 and conclude by 13th January 2025, with a total contract value estimated at £1,000,000. The selected supplier will be responsible for delivering a new BIDS system to replace the outdated system currently in use at VCS, providing enhanced functionality and support services.

This tender presents significant opportunities for businesses specialising in IT services, particularly those offering software development and consulting solutions. Small and medium enterprises (SMEs) and voluntary community sector enterprises (VCSEs) are encouraged to compete, as the procurement is designed to facilitate innovative and flexible solutions tailored to TfL's requirements. Engaging in this procurement could enable businesses to establish a lasting relationship with a major urban transport authority while contributing to the enhancement of service delivery at one of London's key transport hubs.

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Notice Information

Notice Title

ICT12645 Victoria Coach Station (VCS) Bus Information Display System (BIDS)

Notice Description

Victoria Coach Station (VCS) is a subsidiary of Transport for London (TfL).The primary role of the company is to provide an arrivals and departures facility for coaches in London, with off-street setting down and picking-up. Underpinning the operations of VCS is the Bus Information Display System (BIDS), which has been in use at VCS since 1996 and due to its age has a number of functional limitations. Hence TfL are looking to replace the current system with a new system to meet VCS's current and future requirements. This procurement envisages a commercial off the shelf BIDS software package with a level of configurability to accommodate TfL specific requirements. The main requirement is to migrate from the existing system and the deployment of the new system. Software licences, support and maintenance, hardware and additional services including consultancy and advice in respect of the system are also included in scope. The objective of the Bus Information Display System (BIDS) Procurement is to appoint a supplier to replace the current system with a new system to meet Victoria Coach Station (VCS) current and future requirements. The chosen Supplier will: 1) Deliver the invoicing system and any other commercial off the shelf (COTS) products included in the successful supplier tender in Phase 1 (ideally prior to 2.4.2020); 2) Deliver Phase 2 (including the rest of the system, required configuration and any development work needed to meet TfL's requirements); and 3) Thereafter, support and maintenance of the BIDS System. The objectives underpin the benefits expected by the business, and provide an insight to what the final solution must deliver are as follows: 1) More timely and accurate production of Arrivals and Departures Schedules; 2) Digital recording (and automation if practicable), of coach Arrivals and Departures from VCS, thereby improving the quality and accuracy of information recorded; 3) More timely and accurate production of invoices required to bill coach operators for the services provided by VCS; 4) Automation of the production of management information; and 5) Enabling customers to independently acquire arrivals or departures information via Information Kiosks to be located at VCS. Additional information: This opportunity is advertised on TfL's e tendering portal- Pro-Contract which can be found at: https://procontract.due-north.com. Bidders are required to log in and/or register on the Portal to view all the Tender document's. Bidders are requested to submit their expression of interest (EOI) to this opportunity by 18.10.2019. The deadline to submit a bid is 01.11.2019. TfL as the awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called for by this notice. The awarding authority shall not be liable for any costs or expenses incurred by any bidder in considering and/or responding to the procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-255f0388-2fa3-4560-bc5a-42e9ed64408d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/82cf3a68-194b-4c11-8f31-6f29dd158316
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,111,473 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jan 20206 years ago
Submission Deadline
1 Nov 2019Expired
Future Notice Date
Not specified
Award Date
24 Dec 20196 years ago
Contract Period
27 Jan 2020 - 27 Jan 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 0DB
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

MET SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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