Award

Home to School Transport and Route Planning System

HEREFORDSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

25 Sep 2025 at 14:32

Award Notice
Summary of the contracting process

Herefordshire Council has awarded a contract for the "Home to School Transport and Route Planning System" under the G-Cloud 14 framework. The contract encompasses system management, scheduling, and database-management software packages, and is set to span a term from 23rd September 2025 to 17th September 2029, including a potential one-year extension. This contract, valued at £406,500, is classified under the industry category of system management software and will be implemented in the West Midlands, UK. The procurement stage is currently at completion, marked by the award of the contract to Pax Systems Ltd, a small or medium enterprise (SME), on 23rd September 2025.

This tender offers significant business growth opportunities, specifically for SMEs familiar with system management software packages and those interested in expanding their operations within the public sector. The procurement, executed under an innovative framework, opens avenues for companies providing scheduling and database-management solutions to showcase their expertise. It serves as a promising opportunity for businesses focusing on educational transport systems and related technology solutions, particularly those capable of accommodating future requirements such as additional system modules.

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Notice Information

Notice Title

Home to School Transport and Route Planning System

Notice Description

Contract Award for a Home to School Management and Route Planning software system, including user licences and support. This contract was awarded via the G-Cloud 14 framework (RM1557.14) and is for a three year term, with the option to extend by a further 12 months. The contract value is PS406,500 (including the extension period). There is an option to implement an additional system module if required during the life of the contract for a further PS8000 per year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-26a81795-8928-457c-bddb-cde2f69f8f6c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/89036ee8-0b9b-452c-8ca7-f64fbbded905
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48332000 - Scheduling software package

48612000 - Database-management system

48781000 - System management software package

Notice Value(s)

Tender Value
£406,500 £100K-£500K
Lots Value
Not specified
Awards Value
£406,500 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20255 months ago
Submission Deadline
10 Sep 2025Expired
Future Notice Date
Not specified
Award Date
22 Sep 20255 months ago
Contract Period
23 Sep 2025 - 17 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEREFORDSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Post Town
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG West Midlands (England)
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Supplier Information

Number of Suppliers
1
Supplier Name

PAX SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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