Tender

The Provision of a Commercial Property and Estates software system

CHESTERFIELD BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

21 Oct 2024 at 12:39

Tender Notice
Summary of the contracting process

Chesterfield Borough Council has initiated a procurement process under the title "The Provision of a Commercial Property and Estates software system" with a focus on the "Industry specific software package" category. This tender, now in the active stage, seeks a replacement software system for managing commercial properties and estates in England. Key modules include property lease management, tenant access via an online portal, and property asset management, with integration to the Unit 4 Agresso Finance system. The procurement is conducted using a selective method, specifically a restricted procedure above the threshold, with the tender period closing on 22 November 2024 and the contract set to start on 20 March 2025 and end on 19 March 2030. The total value of the contract is £400,000.

This tender presents significant business opportunities for companies specializing in property management software, financial integration solutions, and those with experience in tenant and asset management systems. Firms that can provide innovative solutions aligned with the outlined requirements, particularly those capable of integrating with existing finance systems, stand to benefit. Medium and large businesses, especially those experienced in handling substantial government contracts and with a proven track record in the sector, will be best suited to compete and potentially grow their business through this procurement.

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Notice Information

Notice Title

The Provision of a Commercial Property and Estates software system

Notice Description

This procurement will establish a Contract for the supply and implementation of a replacement Commercial Property & Estates software system to include: - Property lease management, with associated invoicing, payments received, collection of outstanding debts, and the generation of purchase orders for repairs to be carried out to leased properties with associated processing of invoices for work carried out. - Tenant access to an on-line portal for the storage of documents, a mechanism to allow tenants to request repairs and to be informed of their progress. - Property asset management module to include Big 6 compliance reporting, planned & capital maintenance schedules and energy calculations. - Integration to the Unit 4 Agresso Finance system

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2837fe53-d934-48bf-936f-fc31115d7e1e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c4ec27af-5a57-4e09-b061-79fac4491713
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20241 years ago
Submission Deadline
22 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Mar 2025 - 19 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CHESTERFIELD BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHESTERFIELD
Postcode
S40 1LP
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Chesterfield
Electoral Ward
Spire
Westminster Constituency
Chesterfield

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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