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Provision of Chilled Water Coolers (multi sites) Including Extension Periods

THE POLICE AND CRIME COMMISSIONER FOR LINCOLNSHIRE

This public procurement record has 1 release in its history.

Award

18 Sep 2026 at 12:27

Award Notice
Summary of the contracting process

The Police and Crime Commissioner for Lincolnshire procured chilled water coolers for use across multiple sites. The requirement is a services contract covering the provision of water coolers, with extension periods included. Delivery is associated with the buyer’s sites in the Lincoln area. The procurement was made through the ESPO framework, reference 900-22, rather than as a standalone purchase. The relevant product category is water coolers (CPV 31141000). This opportunity is therefore relevant to suppliers that provide chilled drinking-water equipment and can support a multi-site public-sector customer. It is not a construction, facilities-management or general catering requirement; the defined service concerns chilled water coolers.

This procurement has been completed and awarded following a selective call-off from a framework agreement. The contract was awarded to Cooleraid Ltd on 26 July 2022 for £35,842.20 including the stated contract value. The contract period runs from 1 October 2022 to 30 September 2027. The original tender submission deadline was 31 August 2022. The buyer recorded the requirement as a services procurement for multiple sites, with extension periods included in the scope. The procurement was not identified as suitable for small or medium-sized enterprises or voluntary, community and social enterprises. Cooleraid Ltd is the selected supplier, and the award remains active.

For a supplier that did not win this procurement, the award shows that the Police and Crime Commissioner for Lincolnshire buys chilled water coolers through a framework route for use across multiple sites. A credible competitor for a future requirement would need an established supply capability for chilled drinking-water equipment, the operational capacity to serve several locations, and the administrative readiness to compete through a framework call-off rather than only through an open standalone tender. The buyer’s use of extension periods indicates that continuity of supply and support over a sustained service relationship matter. The recorded suitability assessment points towards a larger, established supplier profile rather than a small or voluntary-sector provider.

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Notice Information

Notice Title

Provision of Chilled Water Coolers (multi sites) Including Extension Periods

Notice Description

Provision of Chilled Water Coolers (multi sites) including extension periods. (Purchased via ESPO framework ref: 900-22)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2a4fb8ed-1046-46c3-9b69-ac6570371c83
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b2626224-5031-42d6-8565-75023d329097
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31141000 - Water coolers

Notice Value(s)

Tender Value
£35,842 Under £100K
Lots Value
Not specified
Awards Value
£35,842 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
26 Jul 20224 years ago
Contract Period
1 Oct 2022 - 30 Sep 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR LINCOLNSHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN2 2LT
Postcode Area
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified
Local Authority
West Lindsey
Electoral Ward
Nettleham
Westminster Constituency
Gainsborough

Supplier Information

Number of Suppliers
1
Supplier Name

Cooleraid Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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