Planning

Archives Move Programme RFI - Digitisation of AV & Audio Assets

THE BRITISH BROADCASTING CORPORATION (BBC)

This public procurement record has 1 release in its history.

Planning

23 Jul 2021 at 15:16

Market Engagement Notice
Summary of the contracting process

The British Broadcasting Corporation (BBC) is currently in the planning stage of the "Archives Move Programme RFI - Digitisation of AV & Audio Assets." This initiative, located in London, England, aims to digitise a significant collection of approximately 1 million video and audio items, with an estimated 200,000 to 530,000 videotape assets and 300,000 to 500,000 audio assets selected for this purpose. A key milestone is the engagement end date, which is set for 16 August 2021. This RFI serves as preliminary engagement, and potential suppliers are encouraged to express their interest through the BBC's eTendering portal, with a focus on motion picture and video services under CPV classification 92100000.

The digitisation initiative presents excellent opportunities for businesses engaged in audio and video digitisation, preservation services, and archival processes. SMEs, particularly those with experience in handling large-scale audio-visual collections, will find this tender well-suited to their capabilities. Companies that can provide innovative solutions for asset digitisation and ensure preservation standards will be competitive in this process. Given the scale and nature of the project, this is an opportunity for businesses looking to expand their footprint in the media and broadcasting industry.

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Notice Information

Notice Title

Archives Move Programme RFI - Digitisation of AV & Audio Assets

Notice Description

The BBC is working on plans to relocate their primary Video and Audio archive collection in 2024. Of the collection we are moving, we have approximately 1 million video and audio items that we do not currently have digitisation plans for. Of this number, we expect to select in the region of 200,000 to 530,000 videotape assets and 300,000 to 500,000 audio assets to digitise for access and preservation purposes. The assets have been stored well, except for a small percentage of the audio 1/4" collection which suffers from mould. The following requirement are broken down into two lots: Lot 1 - Videotape assets Lot 2 - Audio assets Please note that this is a request for information only. The BBC is not obliged to award a contract as a result of this exercise nor is it obliged to run any further competitions. All submissions are at the Bidder's own expense. Additional information: Please register your interest in this RFI by taking the following steps: 1 - Register your company on the Jaggaer e-Tendering portal (this is only required once): 1.1 Go to https://bbc.bravosolution.co.uk 1.2 - Click the link on the login page to register. 1.3 Accept the terms and conditions and click 'Continue'. 1.4 - Enter your correct business and user details. 1.5 - Note the username you chose and click 'Save' when complete. 1.6 - You will shortly receive an email with your temporary password. 2 - Express an interest in the tender: 2.1 - Login to the portal with the username/password. 2.2 - Click the 'PQQs/ITTs Open to all Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). 2.3 - Click on the relevant PQQ/ITT to access the content. 2.4 - Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs page. (This is a secure area reserved for your projects only. 2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box. 3. Responding to the tender: 3.1 - Click 'My Response' under PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). 3.2 - You can now use the 'Messages' function to communicate with the buyer and seek any clarification. 3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). 3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer e-Tendering help desk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2b226e63-c9b1-4f15-9154-6671aa107a31
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a89ddd8d-4ed4-4531-84d0-7985668a5285
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92100000 - Motion picture and video services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20214 years ago
Submission Deadline
Not specified
Future Notice Date
16 Aug 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE BRITISH BROADCASTING CORPORATION (BBC)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1A 1AA
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
West End
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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