Award

006457 - Cross-Service Information Management System with Integrated Mapping (CMIS)

NEWCASTLE CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

09 Jul 2019 at 07:38

Award Notice
Tender

04 Feb 2019 at 08:42

Tender Notice
Summary of the contracting process

The procurement process titled "Cross-Service Information Management System with Integrated Mapping (CMIS)" was initiated by Newcastle City Council, aiming to implement a software system for case management across various departments. The contract, valued at £850,000, uses an open procurement method and falls within the industry category of goods, specifically industry-specific software packages. The tender period concluded on 4th March 2019, while the contract period is set to run from 3rd June 2019 to 2nd June 2026, with potential extensions up to 12 months. The project is located in the North East of England, specifically Newcastle-Upon-Tyne.

This tender opens significant opportunities for IT and software development firms, especially small and medium-sized enterprises (SMEs) that specialise in case management and integrated mapping solutions. Companies that can provide innovative software capable of seamless interlinking between service areas and handling complex case data will be particularly well-suited to compete for this contract. The successful integration of spatial tools and document management within the proposed system will be advantageous, enabling businesses to showcase their technical expertise and capacity to meet the council's diverse needs.

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Notice Information

Notice Title

006457 - Cross-Service Information Management System with Integrated Mapping (CMIS)

Notice Description

Newcastle City Council require a software system that will provide a Case Management and Information System to be used by diverse business areas within the Council. The system will facilitate the accurate recording of a wide range of cases from License management to Planning development. The software will support the seamless interlinking between service areas to allow management to monitor and report on interactions between council services and the public. In addition to the CMIS, the software must allow for the management of documents and integrate with a BS7666 gazetteer to facilitate an easy and intuitive address lookup system. The system will provide fully functional spatial tools to allow the editing of spatial data held within the CMIS. The initial contract length is for 84 months with 2 x 36 and 1 x12 month options to extend. It is essential that the implementation of any new system does not extend beyond this extension date. All functionality must be live prior to the cessation of the current contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2b8ee382-e94e-4b38-9715-8fb6ce13ddab
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/09a3396f-1b0e-4ea9-a405-e288723b86a5
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£850,000 £500K-£1M
Lots Value
Not specified
Awards Value
£1,857,513 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jul 20196 years ago
Submission Deadline
4 Mar 2019Expired
Future Notice Date
Not specified
Award Date
7 Jul 20196 years ago
Contract Period
31 Mar 2020 - 31 Mar 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE CITY COUNCIL
Contact Name
Aaron Rush
Contact Email
aaron.rush@newcastle.gov.uk
Contact Phone
0191 211 5871

Buyer Location

Locality
NEWCASTLE-UPON-TYNE
Postcode
NE1 8QH
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
2
Supplier Names

ALIGNED ASSETS

TASCOMI

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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