Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Travel Management Company

The Westminster Foundation for Democracy Limited

This public procurement record has 3 releases in its history.

Award

12 Mar 2024 at 14:05

Award Notice
TenderAmendment

26 Sep 2023 at 15:22

Tender Notice
Tender

11 Sep 2023 at 14:27

Tender Notice
Summary of the contracting process

The Westminster Foundation for Democracy Limited is seeking a Travel Management Company for its business travel needs, with a contract value of £1,500,000 GBP. The procurement process is in the tender stage and the deadline for submissions is 15th October 2023. The services required include air travel, ground transportation, event venues booking, and hotel arrangements. The buying organisation is based in London, England, and the procurement falls under the services category.

This public procurement opportunity for a Travel Management Company offers a chance for SMEs in the travel and tourism sector to compete for the contract. Businesses providing comprehensive travel services with flexible and online booking tools are well-suited for this opportunity. The contract period is from 1st January 2024 to 31st December 2026, presenting a long-term partnership prospect for the successful bidder.

How relevant is this notice?

Notice Information

Notice Title

Travel Management Company

Notice Description

Due to the nature of the work WFD carries out, more than 50% of our staff and consultants travel on a regular basis both locally in and to the UK and overseas to a diverse range of countries. Our travel needs are often short-notice or subject to last-minute changes due to the changing needs of travellers. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements, complex group trips, and VIP travel. The successful bidder will provide the following services: visas; air travel; rail travel (UK, Europe, and international); ground transportation (e.g. transfers); event venue/meeting space finding and booking; and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure. In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Safe & Sustainable Travel Policy and Expenditure Authorisation requirements, to enable staff to book their own travel if they wish to, bookable from international and UK points of sale. Additionally, we require dedicated agents on hand to help with any queries or to fulfil offline travel bookings for staff and sponsored third party travellers. Supplier questions are published on our website, please refer to the link below. The deadline for supplier questions is 17:00 BST, 3 October. Please also refer to the same web page for the full Invitation to Tender and information on how to apply. Alternatively, the ITT can be downloaded below.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2b97ab87-f4eb-4062-b3d0-aac16a7472c3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f387c71c-96c2-499e-abf9-c43a694aa605
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63510000 - Travel agency and similar services

63520000 - Transport agency services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
£15,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Mar 20242 years ago
Submission Deadline
15 Oct 2023Expired
Future Notice Date
Not specified
Award Date
13 Dec 20232 years ago
Contract Period
1 Jan 2024 - 31 Dec 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Westminster Foundation for Democracy Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 1RT
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Diversity Travel Limited

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...