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Oakengates Carnival and Parade - Organisation and Delivery

Oakengates Town Council

This public procurement record has 1 release in its history.

Tender

27 Oct 2026 at 11:03

Tender Notice
Summary of the contracting process

Oakengates Town Council seeks an event management company to plan and deliver a carnival and parade in Oakengates, Telford, in summer 2027. The work includes developing the event plan, coordinating logistics and contingency arrangements, booking a varied programme of live entertainment, games and interactive activities, and managing food and merchandise vendors. The appointed company will also promote the event, manage health and safety—including crowd control, first aid and emergency procedures—and identify ways to generate income to support event costs. After the carnival, it must report on attendance, feedback and lessons for future events. This is event organisation and delivery work (CPV 79953000), carried out under the Council’s direction in Oakengates.

Oakengates Town Council invited offers through an open procedure, with written tenders to be submitted in a sealed envelope. The submission deadline set by the Council was 5pm on 24 November 2026. The contract period is 7 December 2026 to 30 September 2027; the carnival date is to be agreed. The stated tender value is £1. The procurement is presented as suitable for small and medium-sized enterprises. Bidders are asked for a company profile, a detailed delivery plan, a budget breakdown, evidence of public liability insurance and references from at least two previous clients. The Council will assess proposals on the submitted plan and budget; the tender information does not describe a weighted scoring system.

This opportunity suits event management firms able to take responsibility for an end-to-end public carnival and parade, from planning through delivery and post-event evaluation. Relevant experience organising comparable public events, coordinating performers and activities, managing traders, and delivering effective promotion will help a supplier demonstrate its capability. The work also calls for practical health-and-safety planning, including crowd management, first aid and emergency procedures, alongside the ability to identify income-generating opportunities. Bidders need to provide evidence of public liability insurance and references from at least two previous clients, as well as a detailed proposed approach and cost breakdown. The Council specifically indicates that small and medium-sized businesses are suitable to compete.

How relevant is this notice?

Notice Information

Notice Title

Oakengates Carnival and Parade - Organisation and Delivery

Notice Description

Oakengates Town Council is looking to appoint a qualified and experienced event management company to organise and deliver a carnival and parade in Oakengates, Telford in the Summer of 2027 (date to be agreed). Under the direction of the Council, the successful bidder will be responsible, for the following: * Event Planning and Coordination: develop a comprehensive plan for the carnival, including timelines, logistics, and contingency plans. * Entertainment and Activities: arrange for a diverse range of entertainment options, including live performances, games, and interactive activities. * Vendor Management: coordinate with food and merchandise vendors to ensure a wide variety of offerings. * Marketing and Promotion: develop and execute a marketing strategy to promote the event and attract attendees. * Health and Safety: ensure all health and safety regulations are met, including crowd control, first aid, and emergency procedures. * Income Generation - identify potential income generating opportunities to support the cost of the event. * Post-Event Evaluation: provide a detailed report on the event's success, including attendance figures, feedback and recommendations for future events. Interested companies are required to submit the following: * Company Profile: a brief overview of the company, including relevant experience and qualifications. * Proposed Plan: a detailed proposal outlining the approach to organising and delivering the carnival and parade. * Budget: a comprehensive budget breakdown, including all anticipated costs. * Insurance: evidence of public liability * References: contact information for at least two previous clients who can attest to the company's capabilities. Late submissions will not be considered and Oakengates Town Council reserves the right to accept or reject any or all bids. All costs incurred in the preparation of the bid are the responsibility of the bidding company. Prospective contractors must not contact Councillors or staff to encourage or support their tender outside the prescribed process. Written tenders must be received by Oakengates Town Council in a sealed envelope marked 'Oakengates Town Council - Carnival Tender' and addressed to the Town Clerk, by 5pm on Tuesday 24 November 2026 and should be sent to: Oakengates Town Council The Wakes, Theatre Square Telford, TF2 6EP If you require any further information, please contact Oakengates Town Council by: Email: townclerk@oakengates-tc.gov.uk, or telephone: 01952 567500

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2ccb3f8b-6fc6-4004-acc9-6fa5027b46c6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/15b9ff68-2745-41d1-8b7c-fab59581460d
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79953000 - Festival organisation services

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 20266 days ago
Submission Deadline
24 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Dec 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Oakengates Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TELFORD
Postcode
TF2 6EP
Postcode Area
Telford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG21 Telford and Wrekin
Delivery Location
Not specified
Local Authority
Telford and Wrekin
Electoral Ward
Oakengates & Ketley Bank
Westminster Constituency
Telford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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