Tender

Digital Asset Management System for the National Museum of the Royal Navy

NATIONAL MUSEUM OF THE ROYAL NAVY TRADING

This public procurement record has 3 releases in its history.

TenderAmendment

22 Feb 2018 at 09:23

Tender Notice
TenderAmendment

15 Feb 2018 at 12:09

Tender Notice
Tender

08 Feb 2018 at 14:26

Tender Notice
Summary of the contracting process

The National Museum of the Royal Navy (NMRN) is currently in the tender stage of its procurement process for a Digital Asset Management System (DAMS), aimed to enhance the management and accessibility of its digital media. The project, named 'SeaMore', involves an estimated budget of £40,000 and is intended to revolutionise public access to the museum's collections, supported by the Heritage Lottery Fund. The deadline for submitting any queries regarding the tender is set for 5 PM on 2nd March 2018, with the tender period concluding on 7th March 2018. Successful implementation of the contract is slated to commence on 1st May 2018 and will span until 30th April 2021, with delivery points located in the South East, United Kingdom.

This opportunity is particularly suitable for small and medium-sized enterprises (SMEs) that specialise in developing cloud-based digital asset management systems or software solutions related to image processing and archiving. Businesses that can provide robust but cost-effective proposals, able to integrate with existing systems like AdLib, and ensure data security will find this tender highly relevant. The expected outcomes from this contract could enhance visibility and engagement with the museum's vast array of digital assets, potentially leading to greater collaboration and visibility within the cultural heritage sector.

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Notice Information

Notice Title

Digital Asset Management System for the National Museum of the Royal Navy

Notice Description

PLEASE NOTE THE DEADLINE FOR QUESTIONS IS 5PM ON FRIDAY 2ND MARCH The National Museum of the Royal Navy (NMRN) wishes to procure a new Digital Asset Management System (DAMS) to provide a central repository for all of our digital media across all departments. We are about to embark on a multi-million pound project, titled 'SeaMore', which will revolutionise the way our collection is accessed by the public. It is supported by the Heritage Lottery Fund (HLF) and the DAMS is a key component of being able to deliver this through online access and other digital technologies. Additional information: Questions asked since publishing the ITT:- Our solution is a cloud based offering. Would it be possible, as a rough estimate, to divide your data, across 100% between - Frequent Access - 10% (however useful to know costs for 70%) Infrequent Access - 20% Glacier/Storage/Archive - 70% (however useful to know costs for 10%) One other question, 'j', in Essential Requirements, 'Easy Publishing tools', could you provide a bit more detail here please? The easy publishing tools was to be able to take and image from the system and publish it to our website or social media channels in an easy way. Are you looking for an off-the-shelf solution (i.e. a system that is already developed and that will only need to be installed with limited configuration)? Pretty much yes, the only caveat being that we need to be able to link it to AdLib, our collections management system. I doubt we will need many bespoke features and that we would be looking for something fairly standard. Physically what is available at all sites in terms of media formats and what metadata already exists? We generally have images, video and documents (PDF, Word etc). Within those simple formats such as JPEG, TIFF, WMV, AVI, MP4 etc. In terms of metadata we only have limited data from the folder structures and any metadata attached to the media mentioned. You are hoping to batch ingest so this is helpful but how much have you got to ingest- volume n hours or number of tapes/ files that already exist somewhere Not sure on total numbers of files, but around 5-6 TB of data to ingest currently. What connectivity do those systems / storage location have? Our main site has regular 1Gbps networking and that is where all the data is currently held. Are the locations to be live update sites. Some will be ingesting images, but not in huge quantities. It would also be useful to be able to run these batch ingest jobs overnight. What physical activities do you want to provide for once ingested? Basic searches, but also publishing to websites, social media and potentially to within our museum galleries for the public to search with. Understanding if you are interested in things like Matrixstore software and hardware as a service - do you have storage already and is this just a metadata exercise? We do have storage covering these images already, but would be looking to source additional storage in the coming years with the aim eventually to create an isolated storage area for the DAMS. Do you need resilience- this is quite a long discussion over governance and protection and security of assets, especially if you are working in the cloud. We need to ensure our data is secure and accessible. I'd say we don't need a gold standard of resilience, but something that will be reliable and robust. Is any of this data sensitive? Yes, some is. Have you decided on how you are to tag your assets - whi

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-2cda0c36-3bb2-4f9f-8ddc-dc8edcd0ba72
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/56754863-a063-4bf4-9edc-5043105b4881
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48328000 - Image-processing software package

48329000 - Imaging and archiving system

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Feb 20188 years ago
Submission Deadline
7 Mar 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Apr 2018 - 30 Apr 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL MUSEUM OF THE ROYAL NAVY TRADING
Contact Name
Phil George
Contact Email
phil.george@nmrn.org.uk
Contact Phone
02392 727569

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 3NH
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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