Tender

DPS for Commercial Property Agency Appointments (Including appointments for Dunsbury Park)

PORTSMOUTH CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

17 Nov 2021 at 09:31

Tender Notice
Tender

17 Nov 2021 at 09:26

Tender Notice
Summary of the contracting process

Portsmouth City Council is currently conducting a procurement process for a Dynamic Purchasing System (DPS) aimed at Commercial Property Agency Appointments, specifically including assignments related to Dunsbury Park. The tender is in the planning stage, with a total estimated value of £1,000,000. Key deadlines include the submission of DPS applications and Dunsbury Park bids, which is set for 6th December 2021, and the target date for the DPS to be operational is 17th December 2021. The procurement method is an open procedure tailored for services classified under real estate agency functions.

This tender presents valuable opportunities for businesses specialising in real estate agency services. Companies that are registered with the Royal Institution of Chartered Surveyors (RICS) or possess equivalent qualifications will find themselves well-suited to participate in this procurement. The selected agencies will not only manage the property for Dunsbury Park but could also engage in marketing, premarketing strategy advising, and securing tenants for various sites within the Council’s portfolio, ultimately supporting growth through these extensive service offerings.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

DPS for Commercial Property Agency Appointments (Including appointments for Dunsbury Park)

Notice Description

Portsmouth City Council ('the council') is inviting requests to participate from suitably qualified suppliers to be admitted to a dynamic purchasing system (DPS) to provide Commercial Property Agency Services. Applicants must be registered with and act in compliance with the standards set out by Royal Institution of Chartered Surveyors (RICS) or equivalent. In order to meet urgent need for services to support delivery of Dunsbury Park via the appointment of joint agencies, tenders are being sought from the market for these appointments in parallel with the establishment of the DPS. Joint agencies will be appointed in respect of Dunsbury Park. One contract for a regional agency and another for a national agency. Agencies can apply for either of both opportunities, however an agency will only be awarded one contract. The Council is targeting to have the DPS operational, and agents appointed to Dunsbury Park by 17th December 2021. The total value of the DPS is currently estimated to be ?1,000,000. Agency fees for Dunsbury park are estimated to be in the region of ?600,000. Agency fees for other sites within the Council's property portfolio are estimated to be in the region on ?400,000. The general scope of services that the Council may utilise the DPS includes for, but is not limited to, the following: o Provide premarketing advice report to the Council for agreement on strategy. o Market offices/industrial premise within the Council's property portfolio on a sole or joint agency basis. o Provide marketing advice and market updates. o Provide regular formal marketing updates and weekly reports on viewings and follow up. o Secure Occupiers of acceptable financial covenant strength on the most advantageous lease terms to create an appropriate tenant mix for place making. o Assist the Asset Manager in seeing disposals through to lease completion with the Council's chosen legal team. The DPS agreement will run for an initial term of 4 years which may be extended as required on a rolling basis at the sole option of the Council. The duration of call-off contracts awarded from the DPS will be dependent on the needs of the specific requirement and will be clearly stated within the appointment documentation. In respect of the Dunsbury Park appointments the initial contract term will be for the period of 3 years, extendable in increments to be agreed to a maximum total term of 6 years. The procurement timetable for establishment of the DPS and award of the Dunsbury Park (DP) appointments is set out below: o Contract notice published on Find-a-Tender Service - Tuesday 16th November 2021 o Documents available on In-tend - Tuesday 16th November 2021 o Supplier briefing - Monday 22nd November 2021 10:00 - 11:00 o Deadline for requests for clarifications - Friday 26th November 2021 at 17:00 o Deadline for submissions of DPS applications and Dunsbury Park (DP) bids - Monday 6th Dece... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - DPS for Commercial Property Agency Appointments (Including appointments for Dunsbury Park). The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-30297ce7-e4cc-4342-8b31-7f6f21828a0f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/33dbb74a-366e-4ede-bdf6-0d9adca9656f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70300000 - Real estate agency services on a fee or contract basis

70310000 - Building rental or sale services

70311000 - Residential building rental or sale services

70320000 - Land rental or sale services

70322000 - Vacant-land rental or sale services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Nov 20214 years ago
Submission Deadline
6 Dec 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Dec 2021 - 19 Dec 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Procurement Service
Contact Email
procurement@portsmouthcc.gov.uk
Contact Phone
023 9268 8235

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2AL
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
Not specified
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-30297ce7-e4cc-4342-8b31-7f6f21828a0f-2021-11-17T09:31:42Z",
    "date": "2021-11-17T09:31:42Z",
    "ocid": "ocds-b5fd17-30297ce7-e4cc-4342-8b31-7f6f21828a0f",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IT-26-4616-P00004616",
        "title": "DPS for Commercial Property Agency Appointments (Including appointments for Dunsbury Park)",
        "description": "Portsmouth City Council ('the council') is inviting requests to participate from suitably qualified suppliers to be admitted to a dynamic purchasing system (DPS) to provide Commercial Property Agency Services. Applicants must be registered with and act in compliance with the standards set out by Royal Institution of Chartered Surveyors (RICS) or equivalent. In order to meet urgent need for services to support delivery of Dunsbury Park via the appointment of joint agencies, tenders are being sought from the market for these appointments in parallel with the establishment of the DPS. Joint agencies will be appointed in respect of Dunsbury Park. One contract for a regional agency and another for a national agency. Agencies can apply for either of both opportunities, however an agency will only be awarded one contract. The Council is targeting to have the DPS operational, and agents appointed to Dunsbury Park by 17th December 2021. The total value of the DPS is currently estimated to be ?1,000,000. Agency fees for Dunsbury park are estimated to be in the region of ?600,000. Agency fees for other sites within the Council's property portfolio are estimated to be in the region on ?400,000. The general scope of services that the Council may utilise the DPS includes for, but is not limited to, the following: o Provide premarketing advice report to the Council for agreement on strategy. o Market offices/industrial premise within the Council's property portfolio on a sole or joint agency basis. o Provide marketing advice and market updates. o Provide regular formal marketing updates and weekly reports on viewings and follow up. o Secure Occupiers of acceptable financial covenant strength on the most advantageous lease terms to create an appropriate tenant mix for place making. o Assist the Asset Manager in seeing disposals through to lease completion with the Council's chosen legal team. The DPS agreement will run for an initial term of 4 years which may be extended as required on a rolling basis at the sole option of the Council. The duration of call-off contracts awarded from the DPS will be dependent on the needs of the specific requirement and will be clearly stated within the appointment documentation. In respect of the Dunsbury Park appointments the initial contract term will be for the period of 3 years, extendable in increments to be agreed to a maximum total term of 6 years. The procurement timetable for establishment of the DPS and award of the Dunsbury Park (DP) appointments is set out below: o Contract notice published on Find-a-Tender Service - Tuesday 16th November 2021 o Documents available on In-tend - Tuesday 16th November 2021 o Supplier briefing - Monday 22nd November 2021 10:00 - 11:00 o Deadline for requests for clarifications - Friday 26th November 2021 at 17:00 o Deadline for submissions of DPS applications and Dunsbury Park (DP) bids - Monday 6th Dece... Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - DPS for Commercial Property Agency Appointments (Including appointments for Dunsbury Park). The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No",
        "datePublished": "2021-11-17T09:26:50Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "70300000",
            "description": "Real estate agency services on a fee or contract basis"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "70311000",
                "description": "Residential building rental or sale services"
            },
            {
                "scheme": "CPV",
                "id": "70322000",
                "description": "Vacant-land rental or sale services"
            },
            {
                "scheme": "CPV",
                "id": "70320000",
                "description": "Land rental or sale services"
            },
            {
                "scheme": "CPV",
                "id": "70310000",
                "description": "Building rental or sale services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "PO1 2AL"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "PO1 2AL"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 1000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2021-12-06T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2021-12-20T00:00:00Z",
            "endDate": "2025-12-19T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/33dbb74a-366e-4ede-bdf6-0d9adca9656f",
                "datePublished": "2021-11-17T09:26:50Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2021-11-17T09:31:42Z"
            },
            {
                "id": "2",
                "description": "Additional information on how to apply for this contract",
                "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-124802",
            "name": "Portsmouth City Council",
            "identifier": {
                "legalName": "Portsmouth City Council"
            },
            "address": {
                "streetAddress": "Guildhall Square, Portsmouth",
                "locality": "Hampshire",
                "postalCode": "PO1 2AL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Procurement Service",
                "email": "procurement@portsmouthcc.gov.uk",
                "telephone": "023 9268 8235"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-124802",
        "name": "Portsmouth City Council"
    }
}