Award

SCFT & ESHT: Provision of Dental Patient Management Software Service

SUSSEX COMMUNITY NHS FOUNDATION TRUST

This public procurement record has 2 releases in its history.

Award

05 Mar 2024 at 14:05

Award Notice
Award

05 Mar 2024 at 14:03

Award Notice
Summary of the contracting process

The Sussex Community NHS Foundation Trust and East Sussex Healthcare NHS Trust jointly conducted a tender for the provision of Dental Patient Management Software Service, aiming to replace the outdated patient management software system. The contract, with an estimated duration of three years and a possible two-year extension, was awarded to Systems for Dentists Limited. The procurement process was open to all organisations, with tenders evaluated based on specified criteria. The buying organisation is located in Brighton, United Kingdom, and used the ATAMIS e-tendering Portal for the procurement.

This tender for Dental Patient Management Software Service by the Sussex Community NHS Foundation Trust presents an opportunity for businesses in the dental technology sector to expand their reach. Small and medium-sized enterprises (SMEs) particularly stand to benefit from this contract. The associated industry category is Dental Practice and Related Services, attracting businesses with expertise in delivering cloud-based storage solutions, electronic patient portals, and integrated communication systems. The open procurement method ensured fair competition, allowing a diverse range of organisations to participate and potentially enhance their business growth.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

SCFT & ESHT: Provision of Dental Patient Management Software Service

Notice Description

Joint Procurement: Sussex Community NHS Foundation Trust ("SCFT") (the "Authority") in conjunction with East Sussex Healthcare NHS Trust ("ESHT") required a service provider to provide a Dental Patient Management Software Service. The current in-situ patient management software was no longer supported by the software supplier/developer and the SCFT Dental Services team appointed a single service provider which includes but is not limited to the following: * Special Care Dental Service which provides support to patients with special needs and those who have difficulty accessing General Dental Services; and * Emergency Dental Service which provides out-of-hours dental care when a patient's clinical condition needs prompt attention. The required software management system includes the following: - Cloud based storage and browser user access point; - Electronic patient medical histories & NHS Patient Record forms; - Dental specific charting and treatment planning features; - Electronic patient portal for appointment booking and communication; - Integrated communication systems (email and SMS); - Integrated wait list management and reporting; - Performance reporting features; and - Dental contract and financial practice management features. This was an Open procedure; any organisation could have responded to the advertised Contract Notices, requested/downloaded the procurement documents, and submitted a tender. All tenders were evaluated in line with the methodology and criteria set out in the procurement documents. Subject to its obligations to act in a transparent, proportionate and non-discriminatory manner, the Authority reserved the right to only award a contract to one (1) of the Trusts or none of the Trusts as a result of the procurement process. This notice applies to Sussex Community NHS Foundation Trust only and the estimated length of the contract is three (3) years with one (1) possible two (2) year extension period. The Authority made use of the ATAMIS e-tendering Portal which can be found at https://health-family.force.com/s/Welcome ("the e-sourcing Portal").

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-307d4b49-1ecd-4610-a120-bc5f16276068
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/991efbce-5334-41d3-954d-abc3b0e9788f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85130000 - Dental practice and related services

Notice Value(s)

Tender Value
£107,117 £100K-£500K
Lots Value
Not specified
Awards Value
£107,117 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Mar 20241 years ago
Submission Deadline
18 Sep 2023Expired
Future Notice Date
Not specified
Award Date
29 Feb 20241 years ago
Contract Period
1 Feb 2024 - 28 Feb 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SUSSEX COMMUNITY NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRIGHTON
Postcode
BN13 3EP
Post Town
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
Not specified
Local Authority
Worthing
Electoral Ward
Salvington
Westminster Constituency
Worthing West

Supplier Information

Number of Suppliers
1
Supplier Name

SYSTEMS FOR DENTISTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-307d4b49-1ecd-4610-a120-bc5f16276068-2024-03-05T14:05:32Z",
    "date": "2024-03-05T14:05:32Z",
    "ocid": "ocds-b5fd17-307d4b49-1ecd-4610-a120-bc5f16276068",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CF-2216000D0O000000rwimUAA",
        "title": "SCFT & ESHT: Provision of Dental Patient Management Software Service",
        "description": "Joint Procurement: Sussex Community NHS Foundation Trust (\"SCFT\") (the \"Authority\") in conjunction with East Sussex Healthcare NHS Trust (\"ESHT\") required a service provider to provide a Dental Patient Management Software Service. The current in-situ patient management software was no longer supported by the software supplier/developer and the SCFT Dental Services team appointed a single service provider which includes but is not limited to the following: * Special Care Dental Service which provides support to patients with special needs and those who have difficulty accessing General Dental Services; and * Emergency Dental Service which provides out-of-hours dental care when a patient's clinical condition needs prompt attention. The required software management system includes the following: - Cloud based storage and browser user access point; - Electronic patient medical histories & NHS Patient Record forms; - Dental specific charting and treatment planning features; - Electronic patient portal for appointment booking and communication; - Integrated communication systems (email and SMS); - Integrated wait list management and reporting; - Performance reporting features; and - Dental contract and financial practice management features. This was an Open procedure; any organisation could have responded to the advertised Contract Notices, requested/downloaded the procurement documents, and submitted a tender. All tenders were evaluated in line with the methodology and criteria set out in the procurement documents. Subject to its obligations to act in a transparent, proportionate and non-discriminatory manner, the Authority reserved the right to only award a contract to one (1) of the Trusts or none of the Trusts as a result of the procurement process. This notice applies to Sussex Community NHS Foundation Trust only and the estimated length of the contract is three (3) years with one (1) possible two (2) year extension period. The Authority made use of the ATAMIS e-tendering Portal which can be found at https://health-family.force.com/s/Welcome (\"the e-sourcing Portal\").",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "85130000",
            "description": "Dental practice and related services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 107117.5,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2023-09-18T10:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-02-01T00:00:00Z",
            "endDate": "2029-02-28T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-263954",
            "name": "Sussex Community NHS Foundation Trust",
            "identifier": {
                "legalName": "Sussex Community NHS Foundation Trust"
            },
            "address": {
                "streetAddress": "Elm Grove",
                "locality": "Brighton",
                "postalCode": "BN13 3EP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sussex Community NHS Foundation Trust Procurement Team",
                "email": "sc-tr.purchasing@nhs.net"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-275859",
            "name": "Systems for Dentists Limited",
            "identifier": {
                "legalName": "Systems for Dentists Limited"
            },
            "address": {
                "streetAddress": "Principal House 5 Back Grove Avenue Gosforth Newcastle upon Tyne NE3 1NT"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-263954",
        "name": "Sussex Community NHS Foundation Trust"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-307d4b49-1ecd-4610-a120-bc5f16276068-1",
            "status": "active",
            "date": "2024-02-29T00:00:00Z",
            "datePublished": "2024-03-05T14:03:19Z",
            "value": {
                "amount": 107117.5,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-275859",
                    "name": "Systems for Dentists Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-02-01T00:00:00Z",
                "endDate": "2029-02-28T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/0579e080-079d-465c-8126-1bed62eb8f88",
                    "datePublished": "2024-03-05T14:03:19Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        },
        {
            "id": "ocds-b5fd17-307d4b49-1ecd-4610-a120-bc5f16276068-2",
            "status": "active",
            "date": "2024-02-29T00:00:00Z",
            "datePublished": "2024-03-05T14:05:32Z",
            "value": {
                "amount": 107117.5,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-275859",
                    "name": "Systems for Dentists Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-02-01T00:00:00Z",
                "endDate": "2029-02-28T23:59:59Z"
            },
            "documents": [
                {
                    "id": "2",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/991efbce-5334-41d3-954d-abc3b0e9788f",
                    "datePublished": "2024-03-05T14:05:32Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}