Planning

The Provision of Hard FM Services

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 1 release in its history.

Planning

31 Aug 2018 at 06:52

Market Engagement Notice
Summary of the contracting process

The British Geological Survey (BGS), represented by UK Shared Business Services Limited, is initiating a tender process for "The Provision of Hard FM Services." This procurement falls under the category of repair and maintenance services, with an estimated contract value of £3.85 million over three years. The tender is currently in the planning stage, with a supplier engagement event scheduled for 25th September 2018 at the BGS Headquarters in Keyworth, Nottingham. Interested suppliers must confirm their attendance by 21st September 2018 to discuss the project requirements and scope.

This tender presents significant growth opportunities for businesses specialising in facilities management, particularly those offering planned preventative maintenance, reactive repairs, and project management services. It is well-suited for SMEs with expertise in managing diverse facilities across various locations, including laboratories and observatories. The involvement of suppliers during the early planning phase is intended to refine the project requirements, suggesting a collaborative approach that could benefit firms capable of providing innovative solutions and services tailored to the BGS's needs.

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Notice Information

Notice Title

The Provision of Hard FM Services

Notice Description

The British Geological Survey (BGS) will shortly be embarking on a full Open OJEU procurement to appoint a new Hard Services Provider. The estimated value of this contract is PS3.85 million over a 3-year contract. Ahead of commencing this exercise, we would like to invite potential suppliers to attend site to allow us to gain further understanding of the market. Our hope is that is engaging with industry experts, that we can ensure that this requirement is well placed when it hits the market in the near future. The key activities for this contract will be: * Planned Preventative Maintenance in accordance with SFG20 * Reactive Repairs to both the fabric and mechanical & electrical systems in accordance with SFG20. * Project Management. There is a requirement for a Project Management service to support the in-house teams * Attendance at meetings: 1. Weekly SLA Meetings 2. Monthly Finance and Contract Review meetings. 3. Quarterly QHSE Meetings / Auditing * Management of sub-contract Ahead of commencing this exercise, we would like to invite potential suppliers to attend site to allow us to gain further understanding of the market. Our hope is that is engaging with industry experts, that we can ensure that this requirement is well placed when it hits the market in the near future. The Supplier day will consist of a presentation by The British Geological Survey to outline the scope of this contract and the key factors for BGS, followed by an opportunity for suppliers to discuss this with the Contracting authority either in a group setting or during one of the 1-on-1 sessions. The aim of the day will be for potential providers to help define the business requirements, specification and contracting strategy in alignment with the industry. Equally, BGS want to collaborate with suppliers by sharing these business requirements at an early stage and actively seeking supplier feedback. The Supplier day will take place on Tuesday 25th September 2018 at the British Geological Services Headquarters, Keyworth, Nottingham, NG12 5GG. If you are interested in attending this Supplier day, please confirm your attendance by emailing FMprocurement@uksbs.co.uk stating your organisation and attendee's names. All requests to attend must be received by 17:00 on Friday 21st September. Additional information: We would request that attendance is restricted to key members of your organisation that would have a keen interest in this project and be able to add value to the discussions that will take place. The following sites will be covered under this contract: Headquarters - Keyworth, Nottingham The Lyell Centre, Heriot Watt University, Edinburgh Eskdalemuir - Geophysical Observatory, Langholm, Dumfriesshire (remote lowlands of Scotland) Herstmonceux Observatory - Hailsham, East Sussex Hartland Magnetic Observatory - Bideford, Devon Radiocarbon Facility, East Kilbride, Glasgow Lerwick Magnetic Observatory, Shetland Cardiff office, Cardiff University, Cardiff London office, Natural History Museum, London Wallingford, Crowmarsh Gifford, Wallingford. The Estate is varied and consists of offices, laboratories, library, national archives, engineering workshops and server rooms and will be required to cover planned and reactive maintenance. A scope of indicative services can be seen in the document appended to contracts finder. It is estimated that the tendering process for this requirement will begin mid October 2018 At this time the Contracting Authority are looking to hold a supplier day in order to inform the ongoing specification and understand how suppliers would like to see this opportunity let. At this stage the decision has not been made as to if this will be advertised as one contract or a lotted procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-32009314-2cdf-495e-b665-6d4a8f33fc66
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/de3e1898-964a-4645-980b-14c3df1406b7
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

50000000 - Repair and maintenance services

77211500 - Tree-maintenance services

77313000 - Parks maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Aug 20187 years ago
Submission Deadline
Not specified
Future Notice Date
24 Sep 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLF East Midlands (England), TLG West Midlands (England)
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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