Tender

Invitation to tender for Grounds Maintenance Contract for the village of Melbourn

MELBOURN PARISH COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

12 Apr 2024 at 08:34

Tender Notice
Tender

26 Mar 2024 at 11:22

Tender Notice
Summary of the contracting process

Melbourn Parish Council in South Cambridgeshire is seeking tenders for a Grounds Maintenance Contract covering various areas within the village of Melbourn. The works include general village maintenance, grass cutting, cemetery upkeep, and maintenance of recreation grounds and meadows. Tenders must be submitted by 4 pm on Tuesday, 30 April 2024, to the Parish Clerk at Melbourn Community Hub. The contract period is from 1st June 2024 to 1st June 2027, with a total contract value of £25,000. The procurement method is an open procedure above a certain threshold, with a focus on services.

This tender opportunity presents a chance for businesses specializing in grounds maintenance services to enter into a long-term contract with Melbourn Parish Council. Small and medium-sized enterprises (SMEs) would be particularly well-suited to compete for this contract. Businesses offering services related to village maintenance, grass cutting, cemetery maintenance, and recreational grounds management would find this tender suitable for their expertise. It is crucial for interested businesses to study the tender specifications carefully and ensure timely submission before the deadline.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Invitation to tender for Grounds Maintenance Contract for the village of Melbourn

Notice Description

Melbourn Parish Council provides local government services to the village of Melbourn, South Cambridgeshire, which covers approximately 314 hectares, and forms the southernmost part of the county of Cambridgeshire. Melbourn Parish Council is responsible for the direct provision and management of village facilities, including services to the community, many of which are provided through contractors. Melbourn Parish Council is inviting tenders in relation to continuing grounds maintenance works across the village in South Cambridgeshire. Works to include * General village maintenance (MPC-GM2024) * Grass Cutting and verges (MPC-GC2024) * Melbourn Cemeteries (MPC-MC2024) * Recreation Grounds (MPC-RG2024) * Stockbridge Meadows (MPC-SM2024) Please contact the Clerk to Melbourn Parish Council for the full specification, drawings and supporting documents. Further information If you require further information for preparation of your tender or wish to arrange a site visit, please contact the Parish Clerk on 01763 263303 x3 or parishclerk@melbournparishcouncil.gov.uk. Submission of Tender Tenders must be submitted using the tender documents provided (either digitally or by hand). Other forms of pricing will not be considered. Please submit the tender in a sealed envelope clearly marked with the relevant reference number and send it to the Parish Clerk at Melbourn Community Hub, 30 High Street, Melbourn, SG8 6DZ on or before 4pm on Tuesday, 30 April 2024. Please note that the Parish Council is not obliged to accept the lowest tender. LATE SUBMISSIONS WILL NOT BE CONSIDERED. Please note that it is the responsibility of the tenderer to study the specification and requirements before submitting the tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3267eace-0e10-4354-9f2f-218c7efbfe53
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f515ba16-c596-4237-876f-1dce71eab480
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£25,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Apr 20241 years ago
Submission Deadline
30 Apr 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2024 - 1 Jun 2027 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MELBOURN PARISH COUNCIL
Contact Name
Abigail Williams
Contact Email
parishclerk@melbournparishcouncil.gov.uk
Contact Phone
01763 263303 ext 3

Buyer Location

Locality
ROYSTON
Postcode
SG8 6DZ
Post Town
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
South Cambridgeshire
Electoral Ward
Melbourn
Westminster Constituency
South Cambridgeshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-3267eace-0e10-4354-9f2f-218c7efbfe53-2024-04-12T09:34:35+01:00",
    "date": "2024-04-12T09:34:35+01:00",
    "ocid": "ocds-b5fd17-3267eace-0e10-4354-9f2f-218c7efbfe53",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "MPC-GMCM2024",
        "title": "Invitation to tender for Grounds Maintenance Contract for the village of Melbourn",
        "description": "Melbourn Parish Council provides local government services to the village of Melbourn, South Cambridgeshire, which covers approximately 314 hectares, and forms the southernmost part of the county of Cambridgeshire. Melbourn Parish Council is responsible for the direct provision and management of village facilities, including services to the community, many of which are provided through contractors. Melbourn Parish Council is inviting tenders in relation to continuing grounds maintenance works across the village in South Cambridgeshire. Works to include * General village maintenance (MPC-GM2024) * Grass Cutting and verges (MPC-GC2024) * Melbourn Cemeteries (MPC-MC2024) * Recreation Grounds (MPC-RG2024) * Stockbridge Meadows (MPC-SM2024) Please contact the Clerk to Melbourn Parish Council for the full specification, drawings and supporting documents. Further information If you require further information for preparation of your tender or wish to arrange a site visit, please contact the Parish Clerk on 01763 263303 x3 or parishclerk@melbournparishcouncil.gov.uk. Submission of Tender Tenders must be submitted using the tender documents provided (either digitally or by hand). Other forms of pricing will not be considered. Please submit the tender in a sealed envelope clearly marked with the relevant reference number and send it to the Parish Clerk at Melbourn Community Hub, 30 High Street, Melbourn, SG8 6DZ on or before 4pm on Tuesday, 30 April 2024. Please note that the Parish Council is not obliged to accept the lowest tender. LATE SUBMISSIONS WILL NOT BE CONSIDERED. Please note that it is the responsibility of the tenderer to study the specification and requirements before submitting the tender.",
        "datePublished": "2024-03-26T11:22:54Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SG8 6DZ"
                    },
                    {
                        "postalCode": "SG8 6DZ"
                    }
                ]
            }
        ],
        "value": {
            "amount": 25000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-04-30T16:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-06-01T00:00:00+01:00",
            "endDate": "2027-06-01T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/f515ba16-c596-4237-876f-1dce71eab480",
                "datePublished": "2024-03-26T11:22:54Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2024-04-12T09:34:35+01:00"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Invitation to tender letter",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/99fe64fa-3a10-4e7c-8182-e8a75356fa2f",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "tenderNotice",
                "description": "Melbourn has a widespread stock of hedges, green planting and shrub areas that form part of roadsides and recreational spaces, a result of continuous road and housing development over many years. Many of these have been assigned as the responsibility of Melbourn Parish Council to maintain. These areas require regular trimming and clearing, works may need to be carried out in sympathy with the natural world, for example the nesting season for birds. Due to the nature of these areas it is not possible to create a fixed timetable of maintenance. Through this invitation to quote, it is intended to assign a 'preferred contractor' to these tasks. Work would be agreed according to need and season and then carried out at the individual visit rates proposed though this document. By this means, work can be agreed quickly by the Clerk and avoids the need to obtain competitive quotes for each job as it arises.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/fcc6c1aa-628f-4d82-ac29-267d246402d5",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "documentType": "tenderNotice",
                "description": "Melbourn has a large number of grassed verges and some specific open grassed recreational spaces as a result of continuous road and housing development over many years. Small areas of grass are under the maintenance of South Cambridgeshire District Council. Small areas of grass exist on many of the roads in Melbourn. The contractor should assume these fall within the scope unless explicitly excluded. Section 4 shows the road plan and lists those roads that can be specifically excluded.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a43d4f51-3773-43a8-8dfe-f33b53fc2562",
                "format": "application/pdf"
            },
            {
                "id": "5",
                "documentType": "tenderNotice",
                "description": "Melbourn has three1 cemeteries that are the responsibility of Melbourn Parish Council, two open and one closed. New Road Cemetery is situated off New Road, behind Victoria Way and is the principal cemetery for the village. Orchard Road Cemetery in Orchard Road dates from the late 1800's and is still in use, although only for burials that have been pre-booked. All Saints' Church Yard, located in the village centre adjacent to the church, is a closed cemetery. MPC, together with the Parochial Church Council continue to maintain this churchyard. It is the responsibility of MPC to maintain all the cemeteries above and covered by this Invitation to Quote, and to the standards as set out.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e4024640-fad1-409c-983d-75e08d036003",
                "format": "application/pdf"
            },
            {
                "id": "6",
                "documentType": "tenderNotice",
                "description": "New Recreation Ground, The Moor The primary use of the New Recreation Ground sports field is football and it is the responsibility of MPC to ensure that the grounds are kept to a standard as specified by the football association. Four pitches are set out on this field. Additional activities held on this site include the village fete held each year. The Old Recreation Ground, The Moor The Old Recreation Ground is used as a junior football field (9 v 9). The dimensions of the pitch/pitches are considerably smaller. This site is also used, for the annual fun fair.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/9ec4a95e-cd7f-4b9a-9f4f-9d9954f75eef",
                "format": "application/pdf"
            },
            {
                "id": "7",
                "documentType": "tenderNotice",
                "description": "Stockbridge Meadows is a Field in Trust situated in Melbourn. Covering approximately 5.2 hectares this is a space for quiet recreation and nature study. The land comprises extensive areas of regenerating scrub and remnant orchard, together with rough grassland sloping down towards the river, the banks of which are fringed by a strip of rough grassland and tall ruderal vegetation and augmented by pollard white willow. The northern edge of the site is marked by a hedgerow and scrub, which connects to the River Mel to the west, together with a number of veteran ash pollards, coppices and associated standing and fallen deadwood. The river meanders to form part of the southern boundary as well, whilst the east of the site is bounded by a combination of scrub and garden boundary vegetation from the adjoining properties. The site also boasts a boardwalk to assist in accessibility. In 2024 application is being made to designate Stockbridge Meadows as a Local Nature Reserve.",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5bda3561-0648-4f5c-a89b-3d968deede91",
                "format": "application/pdf"
            },
            {
                "id": "8",
                "documentType": "tenderNotice",
                "description": "EXTENDED DEADLINE - Invitation to tender",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/739a92d8-c068-439e-af09-de4a001fccc1",
                "format": "application/pdf"
            },
            {
                "id": "9",
                "documentType": "biddingDocuments",
                "description": "EXTENDED DEADLINE - Melbourn Parish Council - Invitation to Quote - General Maintenance - MPC-GM2024",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/c544862e-ed5a-405c-bc0f-d62f4b1a2bf2",
                "format": "application/pdf"
            },
            {
                "id": "10",
                "documentType": "biddingDocuments",
                "description": "EXTENDED DEADLINE - Melbourn Parish Council - Invitation to Quote - Grass Cutting - MPC-GC2024",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/c5dfa3fb-0984-43d9-a3c7-6dda2778eeb5",
                "format": "application/pdf"
            },
            {
                "id": "11",
                "documentType": "biddingDocuments",
                "description": "EXTENDED DEADLINE - Melbourn Parish Council - Invitation to Quote - Melbourn Cemeteries - MPC-MC2024",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/ae4fbb86-16c3-4b75-9e1e-09622058e140",
                "format": "application/pdf"
            },
            {
                "id": "12",
                "documentType": "biddingDocuments",
                "description": "EXTENDED DEADLINE - Melbourn Parish Council - Invitation to Quote - Recreation Grounds - MPC-RG2024",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/917e00e5-fd7b-42bb-b8b9-4eec20da8dee",
                "format": "application/pdf"
            },
            {
                "id": "13",
                "documentType": "biddingDocuments",
                "description": "EXTENDED DEADLINE - Melbourn Parish Council - Invitation to Quote - Stockbridge Meadows - MPC-SM2024",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/8b3436ff-dd2e-417f-a128-7881722eedca",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/RtSS85Xj",
            "name": "Melbourn Parish Council",
            "identifier": {
                "legalName": "Melbourn Parish Council",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/RtSS85Xj"
            },
            "address": {
                "streetAddress": "Melbourn Community Hub, 30 High Street, Melbourn",
                "locality": "ROYSTON",
                "postalCode": "SG8 6DZ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Abigail Williams",
                "email": "parishclerk@melbournparishcouncil.gov.uk",
                "telephone": "01763 263303 ext 3"
            },
            "details": {
                "url": "http://www.melbournparishcouncil.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/RtSS85Xj",
        "name": "Melbourn Parish Council"
    }
}