Invitation to tender for Grounds Maintenance Contract for the village of Melbourn

Notice Title

Invitation to tender for Grounds Maintenance Contract for the village of Melbourn

Notice Description

Melbourn Parish Council provides local government services to the village of Melbourn, South Cambridgeshire, which covers approximately 314 hectares, and forms the southernmost part of the county of Cambridgeshire. Melbourn Parish Council is responsible for the direct provision and management of village facilities, including services to the community, many of which are provided through contractors. Melbourn Parish Council is inviting tenders in relation to continuing grounds maintenance works across the village in South Cambridgeshire. Works to include * General village maintenance (MPC-GM2024) * Grass Cutting and verges (MPC-GC2024) * Melbourn Cemeteries (MPC-MC2024) * Recreation Grounds (MPC-RG2024) * Stockbridge Meadows (MPC-SM2024) Please contact the Clerk to Melbourn Parish Council for the full specification, drawings and supporting documents. Further information If you require further information for preparation of your tender or wish to arrange a site visit, please contact the Parish Clerk on 01763 263303 x3 or parishclerk@melbournparishcouncil.gov.uk. Submission of Tender Tenders must be submitted using the tender documents provided (either digitally or by hand). Other forms of pricing will not be considered. Please submit the tender in a sealed envelope clearly marked with the relevant reference number and send it to the Parish Clerk at Melbourn Community Hub, 30 High Street, Melbourn, SG8 6DZ on or before 4pm on Tuesday, 30 April 2024. Please note that the Parish Council is not obliged to accept the lowest tender. LATE SUBMISSIONS WILL NOT BE CONSIDERED. Please note that it is the responsibility of the tenderer to study the specification and requirements before submitting the tender.

Publication & Lifecycle

Open Contracting ID

ocds-b5fd17-3267eace-0e10-4354-9f2f-218c7efbfe53

Publication Source

Contracts Finder

Latest Notice

https://www.contractsfinder.service.gov.uk/Notice/f515ba16-c596-4237-876f-1dce71eab480

Current Stage

Tender

All Stages

Tender

Procurement Classification

Notice Type

Tender Notice

Procurement Type

Standard

Procurement Category

Services

Procurement Method

Open

Procurement Method Details

Open procedure (above threshold)

Tender Suitability

SME

Awardee Scale

Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

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CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value

£25,000 Under £100K

Lots Value

Not specified

Awards Value

Not specified

Contracts Value

Not specified

Notice Dates

Publication Date

12 Apr 20242 years ago

Submission Deadline

30 Apr 2024Expired

Future Notice Date

Not specified

Award Date

Not specified

Contract Period

1 Jun 2024 - 1 Jun 2027 3-4 years

Recurrence

Not specified

Notice Status

Tender Status

Active

Lots Status

Not Specified

Awards Status

Not Specified

Contracts Status

Not Specified

Contracting Authority (Buyer)

Main Buyer

Melbourn Parish Council

Contact Name

Available with D3 Tenders Premium →

Contact Email

Available with D3 Tenders Premium →

Contact Phone

Available with D3 Tenders Premium →

Buyer Location

Locality

ROYSTON

Postcode

SG8 6DZ

Postcode Area

Stevenage

Country

England

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Major Region (ITL 1)

TLH East (England)

Basic Region (ITL 2)

TLH4 Cambridgeshire and Peterborough

Small Region (ITL 3)

TLH42 Cambridgeshire CC

Delivery Location

Not specified

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Local Authority

South Cambridgeshire

Electoral Ward

Melbourn

Westminster Constituency

South Cambridgeshire

Notice Documents

• https://www.contractsfinder.service.gov.uk/Notice/f515ba16-c596-4237-876f-1dce71eab480
  12th April 2024 - Opportunity notice on Contracts Finder
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/99fe64fa-3a10-4e7c-8182-e8a75356fa2f
  Invitation to tender letter
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/fcc6c1aa-628f-4d82-ac29-267d246402d5
  Melbourn has a widespread stock of hedges, green planting and shrub areas that form part of roadsides and recreational spaces, a result of continuous road and housing development over many years. Many of these have been assigned as the responsibility of Melbourn Parish Council to maintain. These areas require regular trimming and clearing, works may need to be carried out in sympathy with the natural world, for example the nesting season for birds. Due to the nature of these areas it is not possible to create a fixed timetable of maintenance. Through this invitation to quote, it is intended to assign a 'preferred contractor' to these tasks. Work would be agreed according to need and season and then carried out at the individual visit rates proposed though this document. By this means, work can be agreed quickly by the Clerk and avoids the need to obtain competitive quotes for each job as it arises.
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/a43d4f51-3773-43a8-8dfe-f33b53fc2562
  Melbourn has a large number of grassed verges and some specific open grassed recreational spaces as a result of continuous road and housing development over many years. Small areas of grass are under the maintenance of South Cambridgeshire District Council. Small areas of grass exist on many of the roads in Melbourn. The contractor should assume these fall within the scope unless explicitly excluded. Section 4 shows the road plan and lists those roads that can be specifically excluded.
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/e4024640-fad1-409c-983d-75e08d036003
  Melbourn has three1 cemeteries that are the responsibility of Melbourn Parish Council, two open and one closed. New Road Cemetery is situated off New Road, behind Victoria Way and is the principal cemetery for the village. Orchard Road Cemetery in Orchard Road dates from the late 1800's and is still in use, although only for burials that have been pre-booked. All Saints' Church Yard, located in the village centre adjacent to the church, is a closed cemetery. MPC, together with the Parochial Church Council continue to maintain this churchyard. It is the responsibility of MPC to maintain all the cemeteries above and covered by this Invitation to Quote, and to the standards as set out.
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/9ec4a95e-cd7f-4b9a-9f4f-9d9954f75eef
  New Recreation Ground, The Moor The primary use of the New Recreation Ground sports field is football and it is the responsibility of MPC to ensure that the grounds are kept to a standard as specified by the football association. Four pitches are set out on this field. Additional activities held on this site include the village fete held each year. The Old Recreation Ground, The Moor The Old Recreation Ground is used as a junior football field (9 v 9). The dimensions of the pitch/pitches are considerably smaller. This site is also used, for the annual fun fair.
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/5bda3561-0648-4f5c-a89b-3d968deede91
  Stockbridge Meadows is a Field in Trust situated in Melbourn. Covering approximately 5.2 hectares this is a space for quiet recreation and nature study. The land comprises extensive areas of regenerating scrub and remnant orchard, together with rough grassland sloping down towards the river, the banks of which are fringed by a strip of rough grassland and tall ruderal vegetation and augmented by pollard white willow. The northern edge of the site is marked by a hedgerow and scrub, which connects to the River Mel to the west, together with a number of veteran ash pollards, coppices and associated standing and fallen deadwood. The river meanders to form part of the southern boundary as well, whilst the east of the site is bounded by a combination of scrub and garden boundary vegetation from the adjoining properties. The site also boasts a boardwalk to assist in accessibility. In 2024 application is being made to designate Stockbridge Meadows as a Local Nature Reserve.
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/739a92d8-c068-439e-af09-de4a001fccc1
  EXTENDED DEADLINE - Invitation to tender
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/c544862e-ed5a-405c-bc0f-d62f4b1a2bf2
  EXTENDED DEADLINE - Melbourn Parish Council - Invitation to Quote - General Maintenance - MPC-GM2024
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/c5dfa3fb-0984-43d9-a3c7-6dda2778eeb5
  EXTENDED DEADLINE - Melbourn Parish Council - Invitation to Quote - Grass Cutting - MPC-GC2024
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/ae4fbb86-16c3-4b75-9e1e-09622058e140
  EXTENDED DEADLINE - Melbourn Parish Council - Invitation to Quote - Melbourn Cemeteries - MPC-MC2024
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/917e00e5-fd7b-42bb-b8b9-4eec20da8dee
  EXTENDED DEADLINE - Melbourn Parish Council - Invitation to Quote - Recreation Grounds - MPC-RG2024
• https://www.contractsfinder.service.gov.uk/Notice/Attachment/8b3436ff-dd2e-417f-a128-7881722eedca
  EXTENDED DEADLINE - Melbourn Parish Council - Invitation to Quote - Stockbridge Meadows - MPC-SM2024

Notice URLs

• http://www.melbournparishcouncil.gov.uk