Award

2nd Condition Data Collection Programme - IT Solution

DEPARTMENT FOR EDUCATION

This public procurement record has 1 release in its history.

Award

17 Dec 2020 at 14:36

Award Notice
Summary of the contracting process

The Department for Education has completed the procurement process for the "2nd Condition Data Collection Programme - IT Solution," aimed at providing a cloud-based Software as a Service (SaaS) solution for data collection within educational institutions. This project falls under the software package and information systems industry category and will be executed across various regions in the United Kingdom, including East Midlands, London, and the North East, among others. The contract period for this initiative runs from 10th June 2020 to 9th June 2026, and the procurement was conducted via a selective method, following a restricted procedure. The tender had a submission deadline of 18th February 2020 and is valued at £2,743,705.

This tender presents significant opportunities for businesses, particularly those specialising in software development, data security, and IT consulting. Companies that can offer robust cloud solutions, experience with educational data systems, or capabilities in data analysis and secure reporting would be well-positioned to compete. Given the collaborative nature of the contract, involving three Surveying Organisations and a Technical Quality Management organisation, there may also be opportunities for firms that provide aerial photography or quality management services to participate in related procurement opportunities within the CDC2 programme.

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Notice Information

Notice Title

2nd Condition Data Collection Programme - IT Solution

Notice Description

The CDC2 Programme is the successor to CDC1 Programme and will be undertaken between 2021 and 2026 In addition to the IT solution, the DfE intends to procure 3 Surveying Organisations ('SO'), an organisation to provide aerial photography of school buildings and a Technical and Quality Management organisation ('TQM') to deliver the services required by the programme. This notice relates to the procurement of the cloud based Software as a Service ('SaaS') software solution (the 'IT Solution'). The IT Solution supplier will be required to work together with the aforementioned suppliers on the CDC2 Programme. Aerial photography for the first tranche of CDC2 schools is expected to be procured and managed directly by the DfE. Please note that the IT solution supplier was procured first, followed by the procurement of the SOs and TQM. In summary the IT Solution must provide: - field based data collection for both school and further education establishments via a surveyor operated mobile device app, - development and manipulation of the data by SOs PMO team via a web app, - web app 'data audit' functionality operable by an audit team, - functionality to enable secure reporting to schools, colleges, responsible bodies and a variety of other stakeholders. Data being collected, stored and processed via the IT Solution has been classified as official and/or official sensitive, as such the IT Solution must be capable of providing sufficient data security at the level of official sensitive. New data is provided by a large number of internal and external users across a range of devices. The IT Solution will need to be capable of allowing the DfE to draw live or near- live data into an existing internal database via API in a form that enables bespoke analysis by the DfE's analysts. The contract for the IT Solution (the 'Agreement') will be divided into 2 stages. The first stage will be a mobilisation phase during which the supplier will implement their solution, including API links, migration of CDC data, functional testing and UAT. The second stage will be the operational phase and this will be contingent on the successful procurement of the SO and TQM supplier contracts. The initial term of the contract will be 6 years, with option to extend for a further period or periods of up to a maximum overall extension of two (2) years. The initial term begins with an implementation period of 6 months and allows for a 5 month handover period prior to expiry (and the optional extension). This is to accommodate the 5 year CDC2 programme. Supplementary to the CDC2 programme and process, the DfE may require the IT Solution to collect data to support the school NCA to understand the use of spaces within a school. This data is used to measure and plan school places provision.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-34088149-f670-4d0f-8812-d7ee4686b03e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5278bf46-a95a-4a39-a92e-a3003c16527c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£2,743,705 £1M-£10M
Lots Value
Not specified
Awards Value
£2,743,705 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20205 years ago
Submission Deadline
18 Feb 2020Expired
Future Notice Date
Not specified
Award Date
30 Mar 20205 years ago
Contract Period
9 Jun 2020 - 9 Jun 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR EDUCATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANCHESTER
Postcode
M1 2WD
Post Town
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Manchester
Electoral Ward
Piccadilly
Westminster Constituency
Manchester Central

Supplier Information

Number of Suppliers
1
Supplier Name

ACCRUENT

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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