Tender

Application for inclusion in the shortlist of suppliers selected to tender for Electoral Commission digital services provider

THE ELECTORAL COMMISSION

This public procurement record has 3 releases in its history.

TenderAmendment

29 Nov 2017 at 16:23

Tender Notice
TenderAmendment

29 Nov 2017 at 16:06

Tender Notice
Tender

29 Nov 2017 at 16:03

Tender Notice
Summary of the contracting process

The Electoral Commission is seeking suppliers for a significant contract to design and manage its digital services. The procurement process, currently at the tender stage, is focused on IT services, specifically consulting, software development, and support. The contract, valued up to £598,000, will begin in April 2018 and run for three years, with potential extensions. Interested suppliers must submit applications by 15 January 2018, ensuring they demonstrate experience in public sector digital services and compliance with Government Digital Service standards. The service will be delivered in London, with both the main project and ongoing support encompassed in this tender.

This opportunity presents considerable potential for businesses specialising in IT services, particularly those with expertise in digital transformation for public sector organisations. Small and medium-sized enterprises (SMEs) that can showcase innovative solutions and effective service delivery models will be well-positioned to compete successfully. This contract not only offers a substantial value but also the chance to establish a long-term partnership with a key public body, thereby enhancing the winning company’s portfolio and reputation in the industry.

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Notice Information

Notice Title

Application for inclusion in the shortlist of suppliers selected to tender for Electoral Commission digital services provider

Notice Description

The Electoral Commission requires an agency to design a new digital service for our users, to replace our existing corporate website at electoralcommission.org.uk. Our overall objective for the project is to significantly improve the digital service we provide to stakeholders. We want to ensure our site is built on the needs of and provides a simple and easy user experience for all of our different groups of stakeholders. From the point the live version of the new service is launched, the agency will be expected to manage hosting, maintenance, support and any further development work, for the life of the contract. From September 2019, when our current hosting arrangement is due to expire, the agency will also be expected to manage hosting, maintenance, support and any development work for a second website, yourvotematters.co.uk, for the life of the contract. The contract will be for three years, with the option to extend for up to two additional years (3 + 1 + 1) subject to yearly status reviews. The contract will start in April 2018 and (if renewed in full) will be until April 2023. The total maximum value of the contract is PS598,000 (incl. VAT at 20% and fees). This total includes both the one-off cost of the project to develop a new digital service and the ongoing annual cost of the hosting, maintenance, support and subsequent development contract for both services up to 2023. This value is indicative only. We are looking in particular for an agency to demonstrate value for money, specialist knowledge of working on digital services in the public sector, including working to the Government Digital Service standards, innovation, effective client and business operations, and an understanding of our objectives, audiences and unique requirements. Following this pre-selection questionnaire stage, successful agencies will be invited to submit written proposals which will be evaluated, and shortlisted agencies will be invited to give pitch presentations in London.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3454afff-b102-46e9-a0ee-e646b5fa2659
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c5a59371-143e-4673-b179-bc97dc0c8007
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Nov 20178 years ago
Submission Deadline
15 Jan 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Apr 2018 - 2 Apr 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ELECTORAL COMMISSION
Contact Name
Kwabena Acheampong
Contact Email
kacheampong@electoralcommission.org.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
EC1Y 8YZ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Bunhill
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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