Tender

Mail Distribution and Fulfilment

WEST MIDLANDS COMBINED AUTHORITY

This public procurement record has 2 releases in its history.

Tender

15 Sep 2017 at 08:47

Tender Notice
Tender

16 Jun 2017 at 08:47

Tender Notice
Summary of the contracting process

The West Midlands Combined Authority is seeking suppliers for a contract titled "Mail Distribution and Fulfilment", which encompasses two main provisions: Courier Services and Storage, Picking, Packing, and Delivery. This procurement is categorised under postal and courier services (CPV 64100000) and is located in the West Midlands region of the United Kingdom. The procurement method follows an open procedure, and the tender period is set to close on 16th October 2017. The indicative contract period is expected to commence on 1st December 2017 and conclude on 30th November 2021, with a total envisioned contract value of £250,000.

This tender presents significant opportunities for businesses, particularly those specialising in logistics and distribution services. Companies with capacity for swift courier deliveries, inventory management, and online order fulfilment systems would be particularly well-suited to compete for this contract. The contract's structure allows suppliers to tender for either provision, accommodating a variety of service providers from SMEs to larger logistics firms looking to expand their market reach in fulfilment and mail distribution services.

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Notice Information

Notice Title

Mail Distribution and Fulfilment

Notice Description

Opportunity for a range of Mail Requirements: Provision 1 - Courier Services - WMCA are looking for an appropriate supplier to provide a simple and efficient provision for same day and next day courier deliveries to service situations when standard mail procedures (such as 1st and 2nd class post) would be unsuitable to meet WMCA's business requirements. Provision 2 - Storage, Picking, Packing and Delivery - The nature of the work entails the storage of a range of publicity documents and items for WMCA. Stock will be delivered directly from third party suppliers or WMCA for storage and distribution. The successful supplier would need to provide, maintain and further develop an online ordering and stock management system. Upon receipt of an online order, from either a WMCA customer, or WMCA, the supplier shall pick the relevant product in the quantities requested, from the stock stored, and deliver them to the customer. Additional information: This procurement is not split into Lots, however the services being procured are split in two separate provisions for which suppliers are invited to tender for either one or both. The rationale behind the split in two different provisions is the different technicalities of the two. In particular, Provision 1 will be in the form of a single supplier framework, while Provision 2 will be in the form of a services agreement. The two provisions have been added to a single contract notice because the overall spend within the two combined provisions is represented by postal services (CPV 64000000-6 - Postal and telecommunications services, in particular 64100000-7 - Post and Courier Services). Further details on the scope of each provision are summarised below: Provision 1 - Courier Services - WMCA are looking for an appropriate supplier to provide a simple and efficient provision for same day and next day courier deliveries to service situations when standard mail procedures (such as 1st and 2nd class post) would be unsuitable to meet WMCA's business requirements. Provision 2 - Storage, Picking, Packing and Delivery - The nature of the work entails the storage of a range of publicity documents and items for WMCA. Stock will be delivered directly from third party suppliers or WMCA for storage and distribution. The successful supplier would need to provide, maintain and further develop an online ordering and stock management system. Upon receipt of an online order, from either a WMCA customer, or WMCA, the supplier shall pick the relevant product in the quantities requested, from the stock stored, and deliver them to the customer. Please note that the envisaged overall value of the contract (of the two Provisions combined) is for tendering purposes only and WMCA cannot guarantee that this level of spend will be incurred. Please note that contract start and end date are indicative only and will be confirmed after award.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3542fc9f-91bc-49da-89e0-f30b3461dadb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d89dcc2a-6583-446c-b7b3-04c3c36e582e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64100000 - Post and courier services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 20178 years ago
Submission Deadline
16 Oct 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2017 - 30 Nov 2021 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST MIDLANDS COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B16 8DD
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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