Tender

Cleaning Services - 3 Sites

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

14 Jul 2023 at 13:29

Tender Notice
Summary of the contracting process

The Portsmouth City Council is inviting tenders for cleaning services at three sites managed by Adult Social Care. The contract, with an estimated annual value of £40,000, will be awarded on September 1st, 2023, leading to service commencement on October 27th, 2023. Key dates include the tender return deadline on August 14th, 2023, and contract start on October 27th, 2023. The procurement method is an open procedure, and the industry category is building-cleaning services.

This tender by Portsmouth City Council presents an opportunity for suppliers to provide cleaning services for public facilities. Small and medium-sized enterprises (SMEs) in the building-cleaning services sector would be well-suited to compete. The Council's standard terms for the supply of services will be used, and the contract will initially run for 3 years, with a possibility of extension up to 5 years based on mutual agreement and performance.

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Notice Information

Notice Title

Cleaning Services - 3 Sites

Notice Description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide cleaning services at three sites managed by Adult Social Care. The contract will be awarded on September 1st 2023 to allow for service commencement on October 27th 2023. The Council will invite providers to submit tenders in respect of the following sites: o Portsmouth Day Services o New Road Day Centre o Henderson Road Centre The estimated annual value of the contract is ?40,000 based upon current specification, cleaning frequencies and sites. The value of the contract may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of sites from the contract. The council cannot provide any guarantees of increases or decreases of the contract, however any increases will be capped at 50% of the per annum contract value. The upper value of the contract is ?60,000 per annum. The estimated value per site is: o New Road Day Centre - ?16,000 per annum o Henderson Road Centre - ?16,000 per annum o Portsmouth Carers Centre - ?8,000 per annum The initial contract term will be for 3 years with possibility of extending the term by a further 2 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services. The procurement timetable is set out below. Procurement documents available on In-tend - Friday 14th July 2023 Site Visits from Monday 24th to Wednesday 26th July 2023 Deadline for requests for clarification - Tuesday 1st August 2023 at 23:59 Tender return deadline - Monday 14th August 2023 at 12:00 Evaluation of tenders completed - Friday 18th August 2023 Award decision notified to bidders - Friday 18th August 2023 Standstill period starts Monday 21st August 2023 Standstill period ends Thursday 31st August 2023 at 23:59 Contract award - Friday 1st September 2023 Mobilisation - Monday 4th September 2023 Start of contract - October 27th October 2023 All requests for site visits and clarifications must be made via InTend correspondence. Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3627c87e-7c03-4220-9847-d14c3052b616
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/65f40a96-dfcb-46c1-ad31-bdfee52ce714
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Jul 20232 years ago
Submission Deadline
14 Aug 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
27 Oct 2023 - 26 Oct 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HANTS
Postcode
PO1 2AL
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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