Tender

GB-London: Digitisation of National Gallery Conservation Dossiers

THE BOARD OF TRUSTEES OF THE NATIONAL GALLERY

This public procurement record has 1 release in its history.

Tender

17 Dec 2024 at 10:50

Tender Notice
Summary of the contracting process

The Board of Trustees of the National Gallery is inviting tenders for the "GB-London: Digitisation of National Gallery Conservation Dossiers" project. This procurement process is classified under the industry category "Scanning services" (CPV code 79999100) and is in the tender stage. The procurement aims to digitise approximately 3,250 volumes and 2,550 envelopes of conservation dossiers, which will be used internally by the Gallery instead of paper versions. The tender is being conducted through an open procedure, with the tender period ending on 6th January 2025 at 12:00 PM. The contract period is set to commence on 3rd February 2025, concluding on 31st October 2025. This project is located in London, UK.

This tender represents a significant opportunity for businesses specializing in digitisation and scanning services, particularly small and medium enterprises (SMEs). The contract, valued between £50,000 and £100,000, requires the expertise to convert physical documents into digital formats and manage metadata efficiently. Enterprises equipped with advanced scanning technologies and document management solutions would be well-suited to compete for this contract. Winning this tender could provide substantial business growth by aligning with a prestigious institution like the National Gallery and enhancing the firm’s portfolio in the public sector.

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Notice Information

Notice Title

GB-London: Digitisation of National Gallery Conservation Dossiers

Notice Description

The National Gallery's Conservation Dossiers are contained in a series of stapled cardboard 'volumes', (mostly) comprising 12 sheets stapled or sewn to make up 24 pages; the pages are a little over A3 in size (44.5cm x 34.5cm). This tender is for the digitisation and delivery of c.3,250 volumes, and c.2,550 envelopes. The Gallery wishes to digitise the Conservation Dossiers in a way that enables us to: 1. Use the digital images internally, instead of the paper versions. 2. Extract (from the file name and the meta data in the digitised pages) all the information we would need to easily identify these files in our DAMS. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-36871dec-2e15-40d2-963f-5d2bd76c32eb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/76d63ec3-194b-4128-8db1-af7127d9f130
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20241 years ago
Submission Deadline
6 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Feb 2025 - 31 Oct 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE BOARD OF TRUSTEES OF THE NATIONAL GALLERY
Contact Name
Catherine Tomlinson
Contact Email
contracting@nationalgallery.org.uk
Contact Phone
+442077475810

Buyer Location

Locality
LONDON
Postcode
WC2N 5DN
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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