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Digitisation of Records

NORTHUMBRIA POLICE

This public procurement record has 1 release in its history.

Award

01 Jul 2026 at 10:24

Award Notice
Summary of the contracting process

Northumbria Police has completed a procurement process titled "Digitisation of Records," aimed at digitising a large volume of records. This process utilised a direct award through the RM6175 framework and falls under the category of services, specifically digital duplicators, in the North East region of the United Kingdom. The contracting authority, Northumbria Police, situated in Newcastle upon Tyne, conducted the procurement via a selective method, specifically a call-off from a framework agreement. The tender was concluded with an official award on 19th March 2026, and the contract is set to run from 20th March 2026 to 19th March 2027. The total contract value is £52,785.60, and the procurement was confirmed as complete by the time of publication on 1st July 2026.

This tender process presents substantial opportunities for business growth, particularly for SMEs specialised in digital services, as the framework allows for a streamlined procurement route. Additionally, businesses capable of providing efficient and scalable digitisation solutions would find themselves suitably positioned to compete in similar opportunities in the future. Cleardata UK Ltd, identified as an SME, successfully secured this contract, showcasing the viability for small to medium enterprises to leverage framework agreements to grow their business footprint within the public sector.

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Notice Information

Notice Title

Digitisation of Records

Notice Description

Northumbria Police require the digitisation of a large number of records. A direct award through the RM6175 framework was identified as the best procurement route.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-38503399-8e55-4bac-93d0-4afe7387d2b0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9061be15-4b89-4215-97c1-eb04e10079ee
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30121430 - Digital duplicators

Notice Value(s)

Tender Value
£52,785 Under £100K
Lots Value
Not specified
Awards Value
£52,785 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Jul 20262 weeks ago
Submission Deadline
16 Mar 2026Expired
Future Notice Date
Not specified
Award Date
19 Mar 20263 months ago
Contract Period
20 Mar 2026 - 19 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHUMBRIA POLICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 3PH
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

CLEARDATA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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