Award

Digital Preservation and Storage Service

DORSET COUNCIL

This public procurement record has 2 releases in its history.

Award

23 Jun 2022 at 15:38

Award Notice
Tender

04 Apr 2022 at 13:19

Tender Notice
Summary of the contracting process

Dorset Council is seeking to procure a Digital Preservation and Storage Service as part of a collaborative effort with Bournemouth, Christchurch, and Poole Council. This open procurement process is currently in the award stage for a contract valued at £359,525, which commenced on 1st June 2022 and will extend until 31st May 2025. The tender, which aims to secure a fully operational digital preservation system to ensure long-term access to digital materials, was published on 4th April 2022, with the tender period closing on 4th May 2022. The successful supplier for this contract is Preservica Ltd, which has been tasked with meeting the specified service requirements outlined in the tender notice.

This procurement presents significant growth opportunities for businesses in the IT services sector, particularly those specialising in digital preservation solutions, data management, and software development. Small and medium-sized enterprises (SMEs) that have relevant experience in delivering consulting and support services in digital environments may find this opportunity particularly suitable. As the demand for secure digital information management continues to rise, suppliers capable of offering innovative, robust solutions are well-positioned to thrive in this evolving marketplace.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Digital Preservation and Storage Service

Notice Description

Dorset History Centre (DHC) is the home of the Joint Archives Service which operates on behalf of Dorset Council and Bournemouth, Christchurch and Poole Council (BCP). DHC currently leads a consortium of nine local authority archive services working together to access a digital preservation system. The Consortium seeks to procure an active digital preservation system which mitigates risks to digital information requiring long-term or permanent preservation. The Service Specification outlines our collective requirements for a digital preservation system which we require to be fully functioning June 2022. Digital preservation refers to the series of managed activities necessary to ensure continued access to digital materials for as long as necessary, beyond the limits of media failure or technological and organisational change. Digital preservation is related to, but separate from the day-to-day management of electronic records.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3961a131-162f-4e03-bd95-b8e6c0cc34c8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4d3a8c2f-8aad-4946-9dc9-b00195b59e1a
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
£359,525 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jun 20223 years ago
Submission Deadline
4 May 2022Expired
Future Notice Date
Not specified
Award Date
23 May 20223 years ago
Contract Period
31 May 2022 - 31 May 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DORSET COUNCIL
Contact Name
Angela Pavey
Contact Email
angela.pavey@dorsetcouncil.gov.uk
Contact Phone
+44 1305221280

Buyer Location

Locality
DORCHESTER
Postcode
DT1 1XJ
Post Town
Dorchester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK64 Dorset
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Dorset
Electoral Ward
Dorchester West
Westminster Constituency
West Dorset

Supplier Information

Number of Suppliers
1
Supplier Name

PRESERVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-3961a131-162f-4e03-bd95-b8e6c0cc34c8-2022-06-23T16:38:14+01:00",
    "date": "2022-06-23T16:38:14+01:00",
    "ocid": "ocds-b5fd17-3961a131-162f-4e03-bd95-b8e6c0cc34c8",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "DORST001-DN591649-70241421",
        "title": "Digital Preservation and Storage Service",
        "description": "Dorset History Centre (DHC) is the home of the Joint Archives Service which operates on behalf of Dorset Council and Bournemouth, Christchurch and Poole Council (BCP). DHC currently leads a consortium of nine local authority archive services working together to access a digital preservation system. The Consortium seeks to procure an active digital preservation system which mitigates risks to digital information requiring long-term or permanent preservation. The Service Specification outlines our collective requirements for a digital preservation system which we require to be fully functioning June 2022. Digital preservation refers to the series of managed activities necessary to ensure continued access to digital materials for as long as necessary, beyond the limits of media failure or technological and organisational change. Digital preservation is related to, but separate from the day-to-day management of electronic records.",
        "datePublished": "2022-04-04T14:19:27+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 250000,
            "currency": "GBP"
        },
        "value": {
            "amount": 300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2022-05-04T17:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2022-06-01T00:00:00+01:00",
            "endDate": "2025-05-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/703d3be3-52e4-4f1d-9413-f121dbd0e4d7",
                "datePublished": "2022-04-04T14:19:27+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-178372",
            "name": "Dorset Council",
            "identifier": {
                "legalName": "Dorset Council"
            },
            "address": {
                "streetAddress": "Dorset Council, County Hall, Colliton Park",
                "locality": "Dorchester",
                "postalCode": "DT1 1XJ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Angela Pavey",
                "email": "angela.pavey@dorsetcouncil.gov.uk",
                "telephone": "+44 1305221280"
            },
            "details": {
                "url": "https://www.dorsetcouncil.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-210774",
            "name": "Preservica Ltd",
            "identifier": {
                "legalName": "Preservica Ltd"
            },
            "address": {
                "streetAddress": "OX14 3YS"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-178372",
        "name": "Dorset Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-3961a131-162f-4e03-bd95-b8e6c0cc34c8-1",
            "status": "active",
            "date": "2022-05-24T00:00:00+01:00",
            "datePublished": "2022-06-23T16:38:14+01:00",
            "value": {
                "amount": 359525,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-210774",
                    "name": "Preservica Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2022-06-01T00:00:00+01:00",
                "endDate": "2025-05-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/4d3a8c2f-8aad-4946-9dc9-b00195b59e1a",
                    "datePublished": "2022-06-23T16:38:14+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}