Tender

COV - Legal case management software system

COVENTRY CITY COUNCIL (COV)

This public procurement record has 7 releases in its history.

TenderAmendment

03 Mar 2021 at 14:26

Tender Notice
TenderAmendment

03 Mar 2021 at 14:25

Tender Notice
TenderAmendment

03 Mar 2021 at 14:21

Tender Notice
TenderAmendment

03 Mar 2021 at 14:21

Tender Notice
TenderAmendment

19 Feb 2021 at 16:30

Tender Notice
TenderAmendment

19 Feb 2021 at 16:30

Tender Notice
Tender

19 Feb 2021 at 16:29

Tender Notice
Summary of the contracting process

The Coventry City Council is currently seeking tenders for a cloud-hosted Legal Case Management software system, with the procurement process identified as an Accelerated Competitive Procedure with Negotiation. This urgent procurement is due to the impractical time limits imposed by existing regulations, necessitated by the need to upgrade outdated systems. The tender period is set to conclude on 9th March 2021, with the contract intended to commence on 1st December 2021 and last until 30th November 2031. The relevant delivery location is within Coventry, West Midlands, UK, and the tender falls under the Software package and information systems industry category.

This opportunity presents a significant chance for software development and IT service companies with expertise in legal case management solutions to expand their business outreach. Potential bidders should have capabilities in cloud hosting, system implementation, training, data migration, and ongoing support. Although the inclusion of coroners functionality is offered as an additional feature, it is not a requirement for bidders. Thus, firms with a robust understanding of local government needs and the ability to deliver tailored software solutions may find substantial advantage in responding to this tender.

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Notice Information

Notice Title

COV - Legal case management software system

Notice Description

The Council is tendering to contract for a cloud hosted Legal Case Management software system. The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term. Further information can be found in the Standard Questionnaire and supporting appendices provided. The contract will also include the ability for the Authority to call off coroners functionality if available from the awarded Supplier during the term of the contract. It is not mandatory for tenderers to have such functionality to tender for the Legal Case Management software system contract and it will not form part of the evaluation; The purpose of including coroners functionality in the scope is purely to allow the Authority to call off and seek efficiencies of having one contract, with ideally one solution, if such functionality is or becomes available during the contract term. The Council is concluding a Accelerated Competitive with Negotiation Procedure. Justification for the accelerated procedure: This procurement is being undertaken on an urgency basis and as such the provisions of regulation 29(10) shall apply, due to the fact that the time limit laid down in the regulations are impracticable for the award of this contract due to the level of existing disruption being incurred by the Authority from the need to upgrade its existing solution. Additional information: Please register via the Council's e-procurement system - CSW-JETS http://www.csw-jets.co.uk/ CSW-JETS is a sub-regional e-tendering portal run by In-tend. Since February 2010, Coventry; Solihull; Warwickshire; Nuneaton and Bedworth; Rugby alongside other local district Councils have been working together as a shared procurement service. In conjunction with Solihull Community Housing, we have joined together to bring you a collaborative E-Tendering portal. CSW-JETS enables us to advertise our opportunities across all authorities through the same system. This means that there is a single point of contact for procurement in the sub-region so you only have to register once to receive notifications for all authorities. Registering on the portal will make it easier for local suppliers to find, respond to and be alerted to tender opportunities. Registration is free, and takes just a few minutes. When complete, you will be able to express interest in any of the Councils'/Authorities' opportunities when they are made available including this tender. In addition, we will be able to access your details whenever we have a requirement, and you may then be invited to tender or quote for work. Once you are registered and log in to the system you will be able to locate the tender opportunity, express interest and access the documentation. please visit and express a interest at www.csw-jets.co.uk to access the documentation and further information. The information is available free of charge. Delivery Notes Any on site delivery will be required within the City of Coventry, England (CV1 postcode) Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-39863fb6-5c92-4a0e-983d-2cde57cd82bd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6cd25c17-9a71-4dfb-ae7e-456a865c4905
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Mar 20215 years ago
Submission Deadline
9 Mar 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2021 - 30 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COVENTRY CITY COUNCIL (COV)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 2GN
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG West Midlands (England)
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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