Planning

Procurement of Data and Document Scanning Service

EA

This public procurement record has 1 release in its history.

Planning

24 Oct 2025 at 16:25

Market Engagement Notice
Summary of the contracting process

The Environment Agency has initiated a planning stage for the procurement of data and document scanning services. The procurement process, titled "Procurement of Data and Document Scanning Service", focuses on digitisation capabilities within the scanning services industry, classified under CPV code 79999100. The procurement is targeted at both UK and international locations, including British Overseas Territories and the Channel Islands. An early engagement notice was published on 24th October 2025, with a key engagement milestone due on 10th November 2025. The Environment Agency is conducting a preliminary market engagement to assess market expertise and has indicated that this stage will inform their decision to continue the engagement.

This tender presents an excellent opportunity for businesses specialising in scanning services and IT solutions. Given the Environment Agency's focus on market expertise, businesses with a robust portfolio in digitisation could find significant prospects for growth. The procurement is particularly well-suited for small and medium-sized enterprises (SMEs), with a focus on expertise rather than volume, creating a competitive environment for agile and innovative companies. Participants are encouraged to engage in the exploratory exercise to demonstrate their capabilities and establish a foothold in a collaborative opportunity with a major public entity.

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Notice Information

Notice Title

Procurement of Data and Document Scanning Service

Notice Description

The Environment Agency intends to initiate a market engagement and exploratory exercise to assess the breadth and depth of expertise available within the market in the area of digitisation capabilities for existing information. The accompanying Request for Information outlines the specific requirements and timelines associated with this initiative. Please note that this is a preliminary market engagement activity only, and the Environment Agency reserves the right to discontinue further engagement following its conclusion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3a8c8bdb-c45d-4be4-8777-1a21cf9784a2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6280a011-e645-4e85-bb29-0ec56bc6b27a
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

79999100 - Scanning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
10 Nov 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EA
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 3JR
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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