Award

Integrated Health & Safety Software System 2025

ANIMAL AND PLANT HEALTH AGENCY

This public procurement record has 1 release in its history.

Award

13 Feb 2025 at 09:29

Award Notice
Summary of the contracting process

The Animal and Plant Health Agency (APHA) has completed its procurement process for an "Integrated Health & Safety Software System 2025". This tender falls under the records management industry category with the CPV code 79996100. The contract, valued at GBP 450,000, is intended to cover annual maintenance and support for a SpheraCloud Integrated H&S Software System, supporting tasks such as risk assessments, training, audits, management reporting, and document control for up to 3,500 employees. The procurement was managed using a selective method, specifically a call-off from a framework agreement, with the contract period starting on 24 February 2025 and ending on 23 February 2028. The procurement stage is currently in the award phase as of 12 February 2025, and APHA is based at Seacole Building, 2 Marsham Street, London, SW1P 4DE.

This tender presents substantial opportunities for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Businesses with expertise in records management and health and safety solutions will find this contract particularly pertinent. The awarded supplier, Sphera Solutions UK Limited, will deliver services across diverse geographical locations including the British Overseas Territories, Channel Islands, Europe, Isle of Man, and the UK, providing expansive business reach and growth potential. The structured support and annual maintenance contract can lead to significant, recurring business, fostering long-term partnerships and enhancing business portfolios.

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Notice Information

Notice Title

Integrated Health & Safety Software System 2025

Notice Description

Annual maintenance and support are to be provided to APHA for a SpheraCloud Integrated H&S Software System. The system enables recording of risk assessments, actions, training, audit, advanced analytics, management reporting, accident and incident management and document control for up to 3,500 employees.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3a987b92-2ac4-46b7-931f-afccca7cec9d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7f805ecb-9c0b-4410-9ed2-b762223f35c2
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
£355,677 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Feb 20251 years ago
Submission Deadline
10 Feb 2025Expired
Future Notice Date
Not specified
Award Date
12 Feb 20251 years ago
Contract Period
24 Feb 2025 - 23 Feb 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ANIMAL AND PLANT HEALTH AGENCY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 4DE
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
Vincent Square
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

SPHERA SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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