Award

Scanning of CYPS (SEND Inclusion & Support) Paper Client Case Files

DURHAM COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

09 Sep 2021 at 11:36

Award Notice
Summary of the contracting process

The procurement process involves Durham County Council, which has recently awarded a contract for the "Scanning of CYPS (SEND Inclusion & Support) Paper Client Case Files". This contract, falling under the services industry category, was initiated as a tender and is located in the North East of England. The procurement was conducted using a negotiated procedure without prior publication and has successfully completed following the award on 3rd September 2021. The contract period spans from 3rd September 2021 to 8th August 2022, and the awarded value is £43,747.06.

This tender presents significant opportunities for businesses focused on scanning and digitisation services, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Those capable of handling sensitive information and offering efficient digitisation solutions would be well-suited to compete, especially given the council's need for reliable and trustworthy providers due to the nature of the case files involved. Businesses that specialise in secure data handling and have a track record of delivering similar projects within tight timelines could find this an attractive opportunity for growth.

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Notice Information

Notice Title

Scanning of CYPS (SEND Inclusion & Support) Paper Client Case Files

Notice Description

Business Services have been instructed to digitise client case file paper records as they currently hold over 14,595 files and storage space is limited. New ways of working, such as the hybrid model, requires staff to have instant access to client information, and this is currently unachievable as paper files are located in different rooms within the Education Development Centre. Therefore, the Council will utilise the service provision of a trusted, capable, reliable and responsible provider to enable the case files to be safely and securely digitised. In-house and current contractual options are not viable for this project due to the short timeline for implementation and the sensitive nature of the case files being digitised.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3aa8a826-7c26-4641-9d4d-8e43bf6b25a3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/275233c3-38d8-44f6-9fd4-abdc711d586a
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Negotiated Procedure without Prior Publication (Non-OJEU)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£43,747 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20214 years ago
Submission Deadline
13 Jul 2021Expired
Future Notice Date
Not specified
Award Date
2 Sep 20214 years ago
Contract Period
2 Sep 2021 - 8 Aug 2022 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DURHAM COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DURHAM
Postcode
DH1 5UL
Post Town
Durham
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC North East (England)
Local Authority
County Durham
Electoral Ward
Neville's Cross
Westminster Constituency
City of Durham

Supplier Information

Number of Suppliers
1
Supplier Name

N H S BUSINESS SERVICES AUTHORITY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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