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HR Ecosystem Refresh

Heritage Fund

This public procurement record has 1 release in its history.

Award

31 Jul 2026 at 14:50

Award Notice
Summary of the contracting process

The Heritage Fund procured an HR technology ecosystem for its operations in London. The requirement covers an integrated human resources system providing core human capital management, talent optimisation, payroll, learning and recruitment. This is a business services and IT services requirement, including software, implementation and related support (CPV 72000000). The solution is intended to bring these HR functions together within one ecosystem rather than procuring a standalone payroll or recruitment product. Suppliers relevant to this requirement include HR software providers, systems integrators and implementation partners able to deliver and support a broad, connected platform for the buyer’s workforce and HR processes.

The procurement is complete and has been awarded. Workday Ltd was selected as supplier on 22 July 2026 for £325,000. The contract is scheduled to run from 1 January 2027 to 31 October 2029. The tender submission deadline was 22 July 2026. It was conducted as a tender using a procurement route described as “Other”. The Heritage Fund identified the requirement as a services procurement and marked it as suitable for small and medium-sized enterprises. The award covers the full HR ecosystem requirement rather than separate lots: core HCM, talent optimisation, payroll, learning and recruiting. The published outcome records an active award to Workday Ltd.

This outcome demonstrates demand from the Heritage Fund for a single provider capable of covering the main HR technology lifecycle, from core employee records and payroll through talent, learning and recruitment. A credible competitor for a future requirement would need a mature HR platform or strong integration capability across all five functions, with the technical expertise to configure, implement and support the system as one connected service. Relevant suppliers include enterprise HR software companies, specialist implementation partners and systems integrators. The buyer’s stated SME suitability indicates that smaller firms with the required platform expertise and delivery capacity could participate, either independently or through an appropriate delivery model.

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Notice Information

Notice Title

HR Ecosystem Refresh

Notice Description

An HR system to provide: Core HCM Talent Optimisation Payroll Learning Recruiting

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3ab5395f-bcaa-480c-9732-532f4d606fe0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/adceecd4-cbcf-4c7f-bae8-4468a29034fd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£325,000 £100K-£500K
Lots Value
Not specified
Awards Value
£325,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Jul 20262 months ago
Contract Period
1 Jan 2027 - 31 Oct 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Heritage Fund
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4R 2YA
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
City of London
Electoral Ward
Dowgate
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Workday Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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