Tender

Cleaning Services - Offices, Accommodation, Buildings and other Assets

EXETER CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

21 Nov 2018 at 15:07

Tender Notice
Tender

02 Nov 2018 at 11:17

Tender Notice
Summary of the contracting process

Exeter City Council is currently tendering for cleaning services covering offices, accommodation, buildings, and other assets. This procurement falls under the services category and aims to consolidate the Council's fragmented cleaning arrangements into a more efficient contractual agreement. The tender is in the planning stage, with an initial contract period of 48 months starting from 3rd March 2019, and options for 12-month renewals up to a maximum of three renewals. Key tender submission deadline is set for 11th January 2019, with the estimated contract value around £423,000. The procurement process employs an open method, allowing for broad competition.

This tender presents an excellent opportunity for businesses in the cleaning sector looking to expand their client base, particularly small and medium-sized enterprises (SMEs). Eligible companies that have experience in providing comprehensive cleaning services for public sector premises would be well-suited to compete for this contract. By rationalising existing delivery arrangements, the Council aims to improve service quality and value for money, presenting potential for competitive suppliers to prove their proficiency in a formal tendering process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Cleaning Services - Offices, Accommodation, Buildings and other Assets

Notice Description

Exeter City Council is tendering for cleaning services (and provision of supplies where applicable) within our offices, housing sites and other ancillary sites. This is the first time the Council is looking to bring together cleaning services under one contractual arrangement. Previous formal and ad hoc arrangements which the Council has operated have not been joined up in approach or delivery and as a consequence the Council's cleaning arrangements are fragmented across a number of different suppliers. The key objectives of the Tender are: * To rationalise the current fragmented supplier delivery arrangements and ultimately the resulting contract management * Better organise the commercial offer for supplier to tender for the service and as a result of this look to improve value for money. * Assess the competitiveness of future service delivery through formally competing the requirements * Reset the commercial arrangements based on updated specifications and standards One of four Lots, Lot 1 Cleaning Services Operational Sites (Offices); Lot 2 Cleaning Services Housing Sites; Lot 3 Cleaning Services Other Council Sites, with Lot 4 all Lot award. Prices indicated are purely estimates based on previous spend, but will not necessarily be reflective of the required and revised specifications as presented within the Government documents applicable to this tender. Initial contract period is for 48 months, with options to have 12 month renewals up to maximum of 3. Additional information: Updates made to attachments on 21/11/18. The procurement documents are available for unrestricted and full direct access, free of charge, at: https://exeter.gov.uk/council-and-democracy/selling-to-the-council/public-sector-procurement-how-we-tender/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/45233fde-ba66-4632-b9dc-1a2528c437d6
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£423,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Nov 20187 years ago
Submission Deadline
11 Jan 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Mar 2019 - 2 Mar 2023 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EXETER CITY COUNCIL
Contact Name
Kerry Nessling
Contact Email
eccprocurement@exeter.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
EXETER
Postcode
EX1 1JJ
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
St David's
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3-2018-11-21T15:07:39Z",
    "date": "2018-11-21T15:07:39Z",
    "ocid": "ocds-b5fd17-3b6d0464-a662-4feb-ba5f-c053dbe5a8a3",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "0164 Exeter City Council",
        "title": "Cleaning Services - Offices, Accommodation, Buildings and other Assets",
        "description": "Exeter City Council is tendering for cleaning services (and provision of supplies where applicable) within our offices, housing sites and other ancillary sites. This is the first time the Council is looking to bring together cleaning services under one contractual arrangement. Previous formal and ad hoc arrangements which the Council has operated have not been joined up in approach or delivery and as a consequence the Council's cleaning arrangements are fragmented across a number of different suppliers. The key objectives of the Tender are: * To rationalise the current fragmented supplier delivery arrangements and ultimately the resulting contract management * Better organise the commercial offer for supplier to tender for the service and as a result of this look to improve value for money. * Assess the competitiveness of future service delivery through formally competing the requirements * Reset the commercial arrangements based on updated specifications and standards One of four Lots, Lot 1 Cleaning Services Operational Sites (Offices); Lot 2 Cleaning Services Housing Sites; Lot 3 Cleaning Services Other Council Sites, with Lot 4 all Lot award. Prices indicated are purely estimates based on previous spend, but will not necessarily be reflective of the required and revised specifications as presented within the Government documents applicable to this tender. Initial contract period is for 48 months, with options to have 12 month renewals up to maximum of 3. Additional information: Updates made to attachments on 21/11/18. The procurement documents are available for unrestricted and full direct access, free of charge, at: https://exeter.gov.uk/council-and-democracy/selling-to-the-council/public-sector-procurement-how-we-tender/",
        "datePublished": "2018-11-02T11:17:20Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 423000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2019-01-11T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2019-03-03T00:00:00Z",
            "endDate": "2023-03-02T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/45233fde-ba66-4632-b9dc-1a2528c437d6",
                "datePublished": "2018-11-21T15:07:39Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-LAE-EXE",
            "name": "EXETER CITY COUNCIL",
            "identifier": {
                "legalName": "EXETER CITY COUNCIL",
                "scheme": "GB-LAE",
                "id": "EXE"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Exeter",
                "postalCode": "EX1 1JJ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Kerry Nessling",
                "email": "eccprocurement@exeter.gov.uk"
            },
            "details": {
                "url": "https://exeter.gov.uk/council-and-democracy/selling-to-the-council/public-sector-procurement-how-we-tender/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-LAE-EXE",
        "name": "EXETER CITY COUNCIL"
    }
}