Award

4181.PS.LWM.24 Accommodation Cleaning Services

UNIVERSITY OF SHEFFIELD

This public procurement record has 4 releases in its history.

Award

30 Jan 2025 at 14:42

Award Notice
TenderAmendment

08 Nov 2024 at 13:18

Tender Notice
TenderAmendment

17 Oct 2024 at 09:48

Tender Notice
Tender

04 Oct 2024 at 11:11

Tender Notice
Summary of the contracting process

The University of Sheffield is seeking a contractor to provide accommodation cleaning services through an open tender process. The procurement is classified under the CPV code 90911100, specifically for accommodation cleaning services. The services will be required predominantly in Yorkshire and the Humber, UK. The contract period is from May 1, 2025, to April 30, 2027, with an estimated value of GBP 425,000. Suppliers selected must have attended a mandatory site visit by November 8, 2024. The award stage was completed on January 28, 2025, and the full technical specification is available on the University's e-tendering system, In-Tend. The University itself notes that it voluntarily operates under the Public Contract Regulations, and this specific procurement is not subject to them.

This tender offers significant opportunities for businesses involved in cleaning services, particularly SMEs (small and medium-sized enterprises). The contract covers deep and standard cleaning of accommodation at the end of tenancy periods and for conference-related usage. Enterprises specialising in comprehensive cleaning services, particularly those experienced in handling large-scale accommodation facilities, will find this tender to be a strong fit. Participation will provide not only financial benefits over the contract's duration but also the chance to establish a long-term partnership with the University of Sheffield, enhancing reputation and opening further business avenues in the educational sector.

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Notice Information

Notice Title

4181.PS.LWM.24 Accommodation Cleaning Services

Notice Description

PLEASE NOTE THAT THE WINDOW FOR MANDATORY SITE VISITS HAS NOW CLOSED ON 08/11/2024. ANY SUPPLIER WHO SUBMITS A BID WITHOUT HAVING ATTENDED ONE OF THE MANDATORY SITE VISITS WILL UNFORTUNATELY NOT HAVE THEIR BID CONSIDERED IN THE EVALUATION STAGE OF THE TENDER. The Accommodation and Commercial Services department within the University of Sheffield wishes to work in partnership with a single contractor who is able to provide a service for the cleaning of its accommodation. This is to cover cleaning of accommodation when contracts end (mostly July, some in September and February), but also some conference business through the year. The contract end cleans will predominantly be Deep Cleaning, but may also include Standard Cleaning as the accommodation is used for summer guests (having already been deep cleaned, only a Standard Clean will be required). The full technical specification can be found in the ITT documentation which will be available after you have expressed your interest on In-Tend. The University of Sheffield is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (Directive 2014/24/EU) as amended by the Public Procurement (Amendment) (EU Exit) Regulations 2020. The University reserves the right from time to time to voluntarily operate under the Public Contract Regulations (as defined above) on a case by case basis. Otherwise, advertisement of any contract in Find a Tender Service or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation. For the avoidance of doubt, this procurement is not subject to the Public Contract Regulations (as defined above). Tender Process and Documentation: This is an Open tender exercise. The ITT can be downloaded by registering and expressing your interest on the University's e-tendering system https://in-tendhost.co.uk/Sheffield If you have any questions or comments in relation to this tender, they must be submitted via the In-Tend System. Your tender response must also be submitted through In-Tend to arrive by the date and time specified. Late tenders will not be considered. Additional information: Note: Estimated value of tender is based the full 5 year term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3bff6666-c8ab-40cc-b097-ccbc76e5aba3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fb366a63-ac01-4593-adfc-b726b5caee9b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911100 - Accommodation cleaning services

Notice Value(s)

Tender Value
£425,000 £100K-£500K
Lots Value
Not specified
Awards Value
£425,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jan 20251 years ago
Submission Deadline
9 Dec 2024Expired
Future Notice Date
Not specified
Award Date
28 Jan 20251 years ago
Contract Period
30 Apr 2025 - 30 Apr 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SHEFFIELD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S10 2TN
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
Broomhill and Sharrow Vale
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

NRC SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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