Award

WSCC - NR - Provision of "Smart Core" Enterprise Resource Planning (ERP) solution (CCS RM3821 Lot 1a) - AWARD

WEST SUSSEX COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

12 Feb 2021 at 23:39

Award Notice
Summary of the contracting process

The West Sussex County Council has completed a tendering process for the award of a contract titled "WSCC - NR - Provision of 'Smart Core' Enterprise Resource Planning (ERP) solution (CCS RM3821 Lot 1a)", which aims to replace and enhance existing IT systems supporting corporate processes in areas such as Human Resources, Finance, and Procurement. The awarded contract has a total estimated value of £4 million, running from 4 May 2020 to 3 May 2025, with a potential extension of two years. The tendering process was initiated under the Crown Commercial Service Framework and was officially published on 12 February 2021.

This opportunity is primarily suited for large organisations with expertise in software development and application management, particularly those offering integrated ERP solutions that encompass finance and human resources functionalities. Businesses specialising in the delivery of Software as a Service (SaaS) models may find this procurement particularly advantageous, as the Council seeks competitive bids demonstrating the most economically advantageous tender. The size of the contract offers a significant opportunity for growth and collaboration, especially for firms that can work effectively with partners or sub-contractors in a collaborative framework.

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Notice Information

Notice Title

WSCC - NR - Provision of "Smart Core" Enterprise Resource Planning (ERP) solution (CCS RM3821 Lot 1a) - AWARD

Notice Description

Background The Council is seeking an organisation to deliver an effective, operational solution that replaces the existing technologies in order to digitally support the delivery of corporate processes across the core business areas of Human Resources, Finance, and Procurement & Contract Management functions for West Sussex County Council. The solution is anticipated to comprise of software and services described in detail the Services Specification. The Council requires a fully integrated solution but anticipates a single Software as a Service platform for Finance, Human Resources & Payroll operations. The Procurement and Contract Management elements could be on the same platform but equally a solution could comprise discrete elements. Bidders may provide a solution by working with partners or sub-contractors but working relationships must be clearly set out and the Council will require one lead partner to enter into the contract. Value of Services The anticipated value of The Services is PS0.8m pa with a value of PS7.1m over the maximum seven (7) year contract term excluding any TUPE costs. The call off contract will be for an initial period of five (5) years with a possible extension of up to two (2) further years. However, no guarantee or commitment can be given to the initial and future value of any work arising from this contract. These figures are estimated for contract value purposes and are not provided as a budget. They should not be interpreted as an undertaking to purchase any goods or services to any particular value and do not form part of the contract. The Council expects competitive bids that will offer the best value for money assessed on the most economically advantageous tender (M.E.A.T) Existing Contractual Arrangement The majority of the Council's Information Technology services are provided by Capita Business Solutions Limited ("Capita"). The current ERP solution provided to the Council by Capita is SAP. The support and maintenance of the current SAP licences held by Capita expires on the 31st December 2021. The new solution will be replacing the existing SAP environment these services are delivered through and bring about changes in the workflow and operational processes to deliver these services. Conditions of Tender This Tender is being conducted as a further competition under the Crown Commercial Services Framework RM3821 Data and Application Solutions - Lot 1a "Resource Planning and & Management Solutions Including Financial & Commercial" Council specific tender terms as set out in the Tender Process section of this ITT document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3c93f439-2fed-45f9-bafd-9f0c0845a9f4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4bb31d9e-b602-4411-9067-296052792ddd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£4,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
12 Feb 20215 years ago
Submission Deadline
23 Mar 2020Expired
Future Notice Date
Not specified
Award Date
31 Mar 20205 years ago
Contract Period
3 May 2020 - 3 May 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST SUSSEX COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST SUSSEX
Postcode
PO19 1RQ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ South East (England)
Local Authority
Chichester
Electoral Ward
Chichester Central
Westminster Constituency
Chichester

Supplier Information

Number of Suppliers
1
Supplier Name

DXC (TRADING AS ENTSERV

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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