Tender

Tender for Arboriculture Services

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

21 Sep 2023 at 10:02

Tender Notice
Summary of the contracting process

The Southend-on-sea Borough Council has initiated a tender process to appoint a qualified Contractor for the Arboriculture Services Contract. The procurement stage is currently at the Tender phase. The deadline for submission of Tender Responses is set for 14:00 on Tuesday 14th November 2023. The contract period is proposed to start on 1st February 2024 and end on 31st March 2029. The procurement falls under the services category, specifically involving tree-related services. The total budget for this contract is approximately £379,000 per year.

This tender opportunity provides a chance for businesses specialising in tree-clearing, tree-cutting, tree maintenance, tree seeding, planting and maintenance of green areas, tree pruning, hedge trimming, and related services to expand their operations. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly well-suited to compete in this procurement process. By meeting the specified mandatory service requirements and showcasing expertise in arboriculture services, businesses can seize this opportunity to contribute towards maintaining the green landscape of Southend-on-Sea City.

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Notice Information

Notice Title

Tender for Arboriculture Services

Notice Description

Southend-on-Sea City Council (the Council) are seeking tender responses as part of a competitive procurement process to appoint a qualified Contractor in the re-tendering of the Council's Arboriculture Services Contract. Southend-on-Sea is well known for its parks and gardens. Trees are important to the City's residents whether the trees are growing in parks or in streets. Maintenance of the street scene in general is a key corporate priority for the Council. The related contract, and the appointed Contractor, will play an important part in ensuring the successful delivery of this key priority, by undertaking arboricultural services on the Council's behalf. For this reason, it is imperative all tree work undertaken by the appointed Contractor is carried out by experienced and skilled staff to the standards specified in the Tender Documents. For the avoidance of doubt, all perspective tenderers are advised that there is an incumbent Contractor, and it is believed that TUPE will apply. One of the minimum requirements of the procurement process is requesting the TUPE information from the Council. The full details of how to do this are provided in the Tender Documents. The Tender Documents can be accessed via: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm The deadline for receipt of clarification requests relating to the Tender Documents: 14:00 Friday 27th October 2023 The deadline for submission of Tender Responses is: 14:00 Tuesday 14th November 2023 The Minimum Level Requirements of the procurement process are covered in detail in the Tender Documents provided. This includes, but is not limited to, detail on TUPE Requirements, a Tenderer's ability, Financial Standing, Insurance and mandatory service requirements. Mandatory service requirements include, but are not limited to, Permits and Licences required for working on the Highway, the contract's timeframes and response times, as well as the confirmed standards for the related tree work. In regard to the evaluation the elements which are "scored" or "pass / fail" are fully explained within the documentation provided as part of the procurement process. The proposed Contract start date and the Contract end date (as of the time of writing and confirmed above) relate to the initial contract period. This does not include the possible extension period. The proposed duration of the initial contract period is 5 years 2 months, with a possible extension of a further 2 years (or any part thereof). The current annual budget is in the region of PS379,000. However, this level of spend is not guaranteed and is subject to change, and may decrease over the duration of the contract. This is covered further in the Tender Documents. Additional information: The Tender Documents can be accessed via: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3c96a1bb-0dd9-4bf6-8825-35817827a669
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1e2ee5ff-030f-42d2-9b3a-4ab199ae688f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

98 - Other community, social and personal services

CPV Codes

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77211600 - Tree seeding

77310000 - Planting and maintenance services of green areas

77340000 - Tree pruning and hedge trimming

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 20232 years ago
Submission Deadline
14 Nov 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2024 - 31 Mar 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6ER
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
TLJ South East (England)
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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