Tender

Security Services for BFI London Film Festival and BFI Southbank Cinemas and Events

BFI

This public procurement record has 1 release in its history.

Tender

11 Jun 2019 at 18:16

Tender Notice
Summary of the contracting process

The British Film Institute (BFI) is conducting a tender for "Security Services for BFI London Film Festival and BFI Southbank Cinemas and Events" as part of their ongoing efforts to provide high-quality cultural experiences. The procurement falls under the services category, specifically within the security services sector (CPV 79710000). The tender period is set to close on 2nd July 2019, with the contract commencing on 1st August 2019 and concluding on 31st July 2020. This opportunity is advertised under the Light Touch Regime due to its nature, employing an open procurement method suitable for organisations looking to participate in this high-profile project based in Waterloo, London.

This tender presents significant opportunities for businesses specializing in security services, particularly those experienced in managing high-profile events and providing crowd management and VIP protection. Small and medium enterprises (SMEs) will find this tender particularly well-suited to their capabilities, given the nature of the events involved, which include red carpet premieres and corporate hires at prominent venues. Companies with a strong track record in event security and an ability to handle large crowds will be positioned favourably to compete in this tender.

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Notice Information

Notice Title

Security Services for BFI London Film Festival and BFI Southbank Cinemas and Events

Notice Description

The British Film Institute delivers a range of high-level cultural and cinema events on an annual basis across London. The 63rd BFI London Film Festival http://www.bfi.org.uk/lff (LFF), is the UK's largest public film event, presenting Academy Award-winning premieres with A-list film talent in attendance, during 12 days in October every year. The dates for 2019 are the 2nd - 13th October, and dates for following years are likely to be within the same or similar two-week period. The BFI also delivers BFI Flare: London's LGBTQ+ Film Festival, one of the world's most significant and long-standing LGBTQ+ film events. BFI Flare takes place in March each year, and is a 12 day festival showcasing the best LGBTQ+ features and shorts plus a wide range of special events, guest appearances, and club nights Throughout the year, the BFI Cinemas & Events team delivers an extensive programme of cultural events programming and corporate hires at BFI Southbank https://whatson.bfi.org.uk/Online/default.asp (BFI SB). These include red carpet premieres; high-level talent on-stage interviews and artistic performances; VIP receptions requiring full-building closure; and large-scale conferences and product launches. BFI SB hosts approximately 60 events throughout the year requiring special event security. On occasion the BFI also delivers high-level external talent events and fundraising galas requiring special events security at a range of London venues. In 2018, The 62nd BFI London Film Festival welcomed audiences of over 170,000 across 14 London cinema sites during 12 days, as well as an additional UK-wide audience of over 40,000. The Festival screened a total of c230 fiction and documentary features, including 22 World Premieres, 9 International Premieres, 27 European Premieres and 23 Archive films and screenings of 160 live action and animated shorts, all from in excess of 70 countries. It welcomed 900 filmmaker guests over half of which came from international territories. Industry screenings and events were attended by over 1428 industry delegates and 995 press delegates. The BFI is tendering to engage a provider of a full service solution for concurrent red carpet event security project management; film talent close protection security; outdoor and in-cinema crowd control; and VIP reception access security during the annual BFI London Film Festival, and on an as-required basis for cultural and corporate events at the BFI Southbank and London hospitality venues throughout the year. Additional information: To take part in this tender, please visit our website, at the address shown above, where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal. This tender is being advertised under the Light Touch Regime as Security Services fall under Section 3 of the Public Contracts Regulations 2015. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3d3bce27-93c9-42a0-a21d-4a82738a33e3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/511e241b-eab3-4800-8af8-086c277c766a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jun 20196 years ago
Submission Deadline
2 Jul 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2019 - 31 Jul 2020 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BFI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WATERLOO
Postcode
SE1 8XT
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI45 Lambeth
Delivery Location
Not specified
Local Authority
Lambeth
Electoral Ward
Waterloo & South Bank
Westminster Constituency
Vauxhall and Camberwell Green

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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