Award

Multifunctional Device Provision

WARWICKSHIRE POLICE

This public procurement record has 1 release in its history.

Award

17 Jun 2025 at 14:14

Award Notice
Summary of the contracting process

The Warwickshire Police, located in Warwick, England, has concluded the procurement process for the provision of multifunctional devices under a call-off from a framework agreement. This process falls under the office and computing machinery industry category, excluding furniture and software packages. The contract has been awarded to Ricoh UK Limited, and the procurement stage has reached completion. The contract, worth £187,968.92, is valid from 1st July 2025 until 31st March 2028, with no options for extension. The procurement method was selective, previously facilitated through the Kent County Supplies framework, and complies with PCR2015 regulations. The delivery region is the West Midlands, UK.

This award presents Ricoh UK Limited with an opportunity to significantly contribute to Warwickshire Police's managed service of multifunctional devices, enhancing the longevity of existing equipment. For businesses that specialise in office and computing machinery, particularly small and medium enterprises (SMEs) or those involved in voluntary, community, and social enterprises (VCSE), this contract showcases the potential for growth through strategic partnerships with public-sector organisations. The nature of the call-off from a framework agreement highlights the importance of maintaining quality standards and building relationships within the public procurement landscape.

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Notice Information

Notice Title

Multifunctional Device Provision

Notice Description

The Police & Crime Commissioner for Warwickshire has awarded a contract to continue managed service of Warwickshire Police's multifunctional device (MFD) estate to maximise the lifespan of current devices. This was a direct award via Procurement Services Frameworks (previously part of Kent County Supplies) framework agreement. This is Ref. Y20031, Multi-Functional Devices and Digital Solutions. This award is PCR2015 compliant and is for a period of 33 months with no extension options.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3eaf2895-e1a4-475a-93de-3eba812f5515
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f9ca3b10-2406-481d-961b-2daf7622161c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

Notice Value(s)

Tender Value
£187,968 £100K-£500K
Lots Value
Not specified
Awards Value
£187,968 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jun 20258 months ago
Submission Deadline
4 Jun 2025Expired
Future Notice Date
Not specified
Award Date
5 Jun 20258 months ago
Contract Period
30 Jun 2025 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARWICKSHIRE POLICE
Contact Name
Sally Brown
Contact Email
sally.brown@warwickshire.police.uk
Contact Phone
Not specified

Buyer Location

Locality
WARWICK
Postcode
CV35 7QB
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Warwick All Saints & Woodloes
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

RICOH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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