Notice Information
Notice Title
Electronic Document & Records Management (EDRM) Project.
Notice Description
Accent Housing Limited have been providing high quality social housing for rent and sale for 50 years and remain firmly committed to providing their residents with the excellent homes and top-quality services they have a right to expect. We currently own and manage over 21,500 homes across the country, which over 34,000 residents call their home. Our residents' homes and services are managed through regional offices in Middlesbrough, Burnley, Camberley and Peterborough. The head office is located in Shipley, West Yorkshire. Accent has changed significantly over the last 4 years. We have brought three federated housing providers into a single organisation with four regional offices. We have also embedded our three strategic ICT systems (MIS ActiveH, Unit4 (Agresso) and Access HR. We have also introduced a single national contact centre, mobile working for our housing officers / surveyors and a self-service website for use by our residents. To move Accent to the next level we need to be a truly "integrated organisation" and there are a number of significant changes required. Accent does not currently have an EDRM system: scanned and created documents are stored in network drive structures and a SharePoint 2007 intranet is utilised to store and manage standard templates. In order to improve overall operational efficiency, facilitate compliance with the GDPR, support the new Customer Web Site and significantly streamline existing processes, the implementation of a formal EDRM solution has been mandated by our Executive Board, and a budget allocated.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-3ef356b9-bba5-404b-bd8e-1e36ef12adaf
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/d81a1b16-b073-402e-8b17-5393ac0edb31
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
48613000 - Electronic data management (EDM)
Notice Value(s)
- Tender Value
- £300,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- £322,808 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 20 Dec 20187 years ago
- Submission Deadline
- 6 Jul 2018Expired
- Future Notice Date
- Not specified
- Award Date
- 18 Dec 20187 years ago
- Contract Period
- 19 Dec 2018 - 20 Dec 2021 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ACCENT HOUSING
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SHIPLEY
- Postcode
- BD17 7SW
- Post Town
- Bradford
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE41 Bradford
- Delivery Location
- Not specified
-
- Local Authority
- Bradford
- Electoral Ward
- Baildon
- Westminster Constituency
- Shipley
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/d81a1b16-b073-402e-8b17-5393ac0edb31
20th December 2018 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/e82b564c-065c-412f-934b-45081e54a267
21st May 2018 - Opportunity notice on Contracts Finder -
https://procontract.due-north.com/
All communication for this ITT must be transacted via the Due North ProContract Portal
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-3ef356b9-bba5-404b-bd8e-1e36ef12adaf-2018-12-20T11:50:23Z",
"date": "2018-12-20T11:50:23Z",
"ocid": "ocds-b5fd17-3ef356b9-bba5-404b-bd8e-1e36ef12adaf",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "ACC001-DN341463-69961938",
"title": "Electronic Document & Records Management (EDRM) Project.",
"description": "Accent Housing Limited have been providing high quality social housing for rent and sale for 50 years and remain firmly committed to providing their residents with the excellent homes and top-quality services they have a right to expect. We currently own and manage over 21,500 homes across the country, which over 34,000 residents call their home. Our residents' homes and services are managed through regional offices in Middlesbrough, Burnley, Camberley and Peterborough. The head office is located in Shipley, West Yorkshire. Accent has changed significantly over the last 4 years. We have brought three federated housing providers into a single organisation with four regional offices. We have also embedded our three strategic ICT systems (MIS ActiveH, Unit4 (Agresso) and Access HR. We have also introduced a single national contact centre, mobile working for our housing officers / surveyors and a self-service website for use by our residents. To move Accent to the next level we need to be a truly \"integrated organisation\" and there are a number of significant changes required. Accent does not currently have an EDRM system: scanned and created documents are stored in network drive structures and a SharePoint 2007 intranet is utilised to store and manage standard templates. In order to improve overall operational efficiency, facilitate compliance with the GDPR, support the new Customer Web Site and significantly streamline existing processes, the implementation of a formal EDRM solution has been mandated by our Executive Board, and a budget allocated.",
"datePublished": "2018-05-21T12:26:08+01:00",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48613000",
"description": "Electronic data management (EDM)"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"postalCode": "BD17 7SW"
},
{
"countryName": "British Oversea Territories"
},
{
"countryName": "Channel Islands"
},
{
"countryName": "Europe"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Rest of the World"
},
{
"countryName": "United Kingdom"
},
{
"postalCode": "BD17 7SW"
},
{
"countryName": "British Oversea Territories"
},
{
"countryName": "Channel Islands"
},
{
"countryName": "Europe"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Rest of the World"
},
{
"countryName": "United Kingdom"
}
]
}
],
"value": {
"amount": 300000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2018-07-06T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2018-07-27T00:00:00+01:00",
"endDate": "2021-09-30T23:59:59+01:00"
},
"suitability": {
"sme": true,
"vcse": false
},
"mainProcurementCategory": "services",
"documents": [
{
"id": "1",
"documentType": "tenderNotice",
"description": "Opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/e82b564c-065c-412f-934b-45081e54a267",
"datePublished": "2018-05-21T12:26:08+01:00",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"documentType": "tenderNotice",
"description": "All communication for this ITT must be transacted via the Due North ProContract Portal",
"url": "https://procontract.due-north.com/"
}
]
},
"parties": [
{
"id": "GB-CFS-95361",
"name": "Accent Housing",
"identifier": {
"legalName": "Accent Housing"
},
"address": {
"streetAddress": "Charlestown House, Acorn Park Industrial Estate, Charlestown",
"locality": "Shipley",
"postalCode": "BD17 7SW",
"countryName": "England"
},
"contactPoint": {
"name": "Chris Cuthell",
"email": "chris.cuthell@accentgroup.org",
"telephone": "+44 1274065401"
},
"details": {
"url": "http://www.accentgroup.org/"
},
"roles": [
"buyer"
]
},
{
"id": "GB-CFS-103086",
"name": "M-Files Corporation",
"identifier": {
"legalName": "M-Files Corporation"
},
"address": {
"streetAddress": "Davidson House The Forbury Reading RG1 3EU Company Registration Number FI067862007"
},
"details": {
"scale": "large",
"vcse": false
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-CFS-95361",
"name": "Accent Housing"
},
"awards": [
{
"id": "ocds-b5fd17-3ef356b9-bba5-404b-bd8e-1e36ef12adaf-1",
"status": "active",
"date": "2018-12-18T00:00:00Z",
"datePublished": "2018-12-20T11:50:23Z",
"value": {
"amount": 322808,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-103086",
"name": "M-Files Corporation"
}
],
"contractPeriod": {
"startDate": "2018-12-19T00:00:00Z",
"endDate": "2021-12-20T23:59:59Z"
},
"description": "Company Registration Number FI067862007",
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/d81a1b16-b073-402e-8b17-5393ac0edb31",
"datePublished": "2018-12-20T11:50:23Z",
"format": "text/html",
"language": "en"
}
]
}
]
}