Award

Further Provision of Social Care Procedures system via CCS RM1557.14 G-Cloud 14 Lot 2 Cloud Software

SOUTHEND-ON-SEA BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

06 Mar 2025 at 17:59

Award Notice
Summary of the contracting process

Southend-on-Sea City Council has completed the procurement process for the continuation of a web-based solution to manage and maintain procedures and guidance within the Children's Services Department. The contract, titled "Further Provision of Social Care Procedures system via CCS RM1557.14 G-Cloud 14 Lot 2 Cloud Software," falls under the industry category of Document Management Software (CPV 48311000) and Electronic Publishing Software (CPV 48312000). The procurement method used was a selective call-off from a framework agreement, with the tender period ending on 27th January 2025. The contract, valued at GBP 42,050, will run from 14th March 2025 to 13th March 2028, and the awarded supplier is Signis Limited t/a Tri.x.

This tender offers significant business growth opportunities, particularly for SMEs specializing in document management and electronic publishing software. By providing an updated, version-controlled system that complies with statutory and local changes, businesses can contribute to the efficiency and consistency of Southend-on-Sea City's Children's Services Department. Companies that excel in cloud-based solutions and have a track record in social care or public sector software would be well-suited to compete in such tenders, leveraging their expertise to support the council's statutory and operational needs.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Further Provision of Social Care Procedures system via CCS RM1557.14 G-Cloud 14 Lot 2 Cloud Software

Notice Description

Southend-on-Sea City Council is looking to a continue usage of a web based solution to manage and maintain procedures and guidance within the Children's Ser-vices Department (currently Tri.X online). The system will be updated when statutory guidance changes, legislation changes and local processes change. The frequency of update is expected to be twice a year. The system needs to have some form of version con-trol to keep track of the changes. The system will be used by Council Staff and Profes-sionals and help improve the consistency of the ser-vice. The system must allow the Public to view the latest procedures online.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3f0fc5d9-bb01-404a-a1ab-e2bde439f0a0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6af7fc1e-c0a8-4830-97b2-27289270e94c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311000 - Document management software package

48312000 - Electronic publishing software package

Notice Value(s)

Tender Value
£42,050 Under £100K
Lots Value
Not specified
Awards Value
£42,050 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 202511 months ago
Submission Deadline
27 Jan 2025Expired
Future Notice Date
Not specified
Award Date
14 Feb 20251 years ago
Contract Period
14 Mar 2025 - 13 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA BOROUGH COUNCIL
Contact Name
Niki Mistry
Contact Email
nikimistry@southend.gov.uk
Contact Phone
01702534921

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6EN
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

SIGNIS LIMITED T/A TRI.X

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-3f0fc5d9-bb01-404a-a1ab-e2bde439f0a0-2025-03-06T17:59:13Z",
    "date": "2025-03-06T17:59:13Z",
    "ocid": "ocds-b5fd17-3f0fc5d9-bb01-404a-a1ab-e2bde439f0a0",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "DN762203",
        "title": "Further Provision of Social Care Procedures system via CCS RM1557.14 G-Cloud 14 Lot 2 Cloud Software",
        "description": "Southend-on-Sea City Council is looking to a continue usage of a web based solution to manage and maintain procedures and guidance within the Children's Ser-vices Department (currently Tri.X online). The system will be updated when statutory guidance changes, legislation changes and local processes change. The frequency of update is expected to be twice a year. The system needs to have some form of version con-trol to keep track of the changes. The system will be used by Council Staff and Profes-sionals and help improve the consistency of the ser-vice. The system must allow the Public to view the latest procedures online.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48311000",
            "description": "Document management software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "48312000",
                "description": "Electronic publishing software package"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SS2 6ER"
                    }
                ]
            }
        ],
        "value": {
            "amount": 42050,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-01-27T15:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-03-14T00:00:00Z",
            "endDate": "2028-03-13T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-LAE-SOS",
            "name": "Southend-on-sea Borough Council",
            "identifier": {
                "legalName": "Southend-on-sea Borough Council",
                "scheme": "GB-LAE",
                "id": "SOS"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "SOUTHEND-ON-SEA",
                "postalCode": "SS26EN",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Niki Mistry",
                "email": "nikimistry@southend.gov.uk",
                "telephone": "01702534921"
            },
            "details": {
                "url": "http://www.southend.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-08983010",
            "name": "Signis Limited t/a Tri.x",
            "identifier": {
                "legalName": "Signis Limited t/a Tri.x",
                "scheme": "GB-COH",
                "id": "08983010"
            },
            "address": {
                "streetAddress": "Unit 25, Bradmarsh Business Centre, Rotherham, South Yorkshire, S60 1BY"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-LAE-SOS",
        "name": "Southend-on-sea Borough Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-3f0fc5d9-bb01-404a-a1ab-e2bde439f0a0-1",
            "status": "active",
            "date": "2025-02-14T00:00:00Z",
            "datePublished": "2025-03-06T17:59:13Z",
            "value": {
                "amount": 42050,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-08983010",
                    "name": "Signis Limited t/a Tri.x"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-03-14T00:00:00Z",
                "endDate": "2028-03-13T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/6af7fc1e-c0a8-4830-97b2-27289270e94c",
                    "datePublished": "2025-03-06T17:59:13Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}