Award

Tewkesbury School ~ Tender for HR and Payroll Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

20 Dec 2017 at 12:16

Award Notice
Tender

20 Jun 2017 at 16:22

Tender Notice
Summary of the contracting process

The public procurement process undertaken by Tewkesbury School involves a tender for HR and Payroll Services, with the contracting authority being The Litmus Partnership Ltd. This initiative falls within the services industry category and is located in Tewkesbury, England. The tender is currently in the award stage, having been published on 20th June 2017, with a closing date for submissions set for 21st July 2017. The contract is scheduled to commence on 1st January 2018, lasting for an initial period of three years, with the possibility of extension for a total of up to six years. The total projected value of this contract is approximately £200,000, based on the needs of Tewkesbury School alone.

This tender presents significant opportunities for businesses specializing in HR and payroll services, especially those with prior experience in the educational sector. Companies with an operational base in the Midlands may find this opportunity particularly advantageous, as proximity can enhance contract support. Given that this is the first competitive tender for such services at the school, businesses can leverage this opportunity to establish long-term partnerships within the growing field of multi-academy trusts, potentially broadening their clientele beyond Tewkesbury School to include other institutions in the area.

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Notice Information

Notice Title

Tewkesbury School ~ Tender for HR and Payroll Services.

Notice Description

Tewkesbury School is a large co-educational secondary school which opened in September 1972. There are circa 1 700 students, including over 350 in the Sixth Form. There are circa 200 teaching and support staff employed by the School. The contract will commence on 1.1.2018 for an initial period of 3 years, with the opportunity to extend by a further term at the governor's discretion (up to a maximum of 6 years in total). There is no TUPE of staff within the expected scope of this procurement exercise. Tewkesbury School already holds Academy status, however this contract may, within the term of the initial contract, be extended to include other secondary and primary schools that may be brought within scope of a newly formed Multi-Academy Trust. A capability for bespoke management Key Performance Indicator (KPI) reporting is therefore required, at both individual site and at a consolidated MAT level. The HR and payroll services are currently provided via Gloucestershire County Council. This is the first time the service has been subjected to a competitive tender exercise. The scope of the service required has been described as 'both electronic payroll processing and flexible HR "cradle to grave" employee support'. Initial high-level requirements that have been identified include the following: - System compatibility with current school finance and HR reporting systems; - Robust system stability, data security, controlled access, data backup and disaster recovery processes and procedures; - Project management during contract mobilisation, which shall parallel process prior to full operational launch; - Remote help-desk support and initial on-site training for HR staff and school employees; - Onsite and remote electronic access by employees, to personal HR and6 payroll documentation and school policies; - Structured management reviews for the continuous improvement and refinement of the support service; - Access by authorised school HR specialists to the HR and payroll system, for management and reporting purposes. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within Tewkesbury School on the contract performance through agreed KPIs. We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE marketplace, ideally with a strong operational base within the Midlands, thus allowing for adequate contract support. The projected value of the service for the current year, for Tewkesbury School alone, is 30 000 GBP, although an additional set-up and system installation cost is anticipated, if migrating to a new service provider. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/tewkesbury_school The closing date for receipt of the Selection Questionnaire is 21.7.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3f2232e6-8550-4463-97b8-5660d4c04db6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fba299bc-b2aa-4393-a349-3f0037b9fa45
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
£60,720 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Dec 20178 years ago
Submission Deadline
21 Jul 2017Expired
Future Notice Date
Not specified
Award Date
11 Dec 20178 years ago
Contract Period
1 Jan 2018 - 31 Dec 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TEWKESBURY
Postcode
GL20 8DF
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
Not specified
Local Authority
Tewkesbury
Electoral Ward
Tewkesbury East
Westminster Constituency
Tewkesbury

Supplier Information

Number of Suppliers
1
Supplier Name

ACCESS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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