Tender

CWC23015 - Contract Management System

WOLVERHAMPTON CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

10 May 2023 at 08:49

Tender Notice
Tender

09 May 2023 at 13:02

Tender Notice
Summary of the contracting process

The City of Wolverhampton Council has initiated a tender process for the procurement of a Contract Management System. This system aims to enhance visibility and transparency of the council's contracts, data, and documentation. The tender, with an estimated value of £200,000, falls under the IT services category. The procurement method is an open procedure, with the tender period ending on June 9, 2023. The contract period is set to start on September 1, 2023, and end on August 31, 2028. Potential bidders should consider the suitability criteria, as the Council is particularly interested in engaging with SMEs.

This tender for the Contract Management System by the Wolverhampton City Council presents an opportunity for businesses in the IT services sector, especially those focused on consulting, software development, and Internet support. SMEs are well-suited to compete in this procurement opportunity. The council's emphasis on enhancing Contract Lifecycle Management processes indicates a forward-looking approach and a desire for continuous improvement. Businesses interested in this tender should align their offerings with the council's strategic objectives for contract management and related services to maximise their chances of winning the contract and fostering growth.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

CWC23015 - Contract Management System

Notice Description

City Wolverhampton Council needs a centralised system that enhances visibility and transparency of the councils contracts, data, documentation, and outputs, in accordance with approved Governance and pre-determined access rights. The system will need to support and enhance the councils Contract Lifecycle Management Strategy, process, and procedures to drive an efficient, effective, and proactive approach to CLM , particularly in pre and post procurement activities, centred around but not limited to duration, cost, risk, performance, variation, dispute, contract expiry, exemption requirements and close out management. In addition, the system will be able to project potential future requirements, as well as facilitate the ability to publish the councils contract register, in line with legislation and as required, informing FOI requests. Configured for ease of identification of the different contract types and their associated tiering and subsequent management requirements including the capture of SMART Key performance indicators and operational management is a prerequisite. Furthermore, the system will need to integrate with all the councils interrelated systems including those that manage e tendering and financial related data documentation to enable the smooth transition of related and, where possible, real time information. The system needs to not only accommodate the councils current requirement but also have the scope to support continuous process improvement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3f8f08f2-0803-47b8-92c5-a3ae9cf08527
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2ea743f8-930a-46c2-a5ac-018e13e8ba77
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 May 20232 years ago
Submission Deadline
9 Jun 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2023 - 31 Aug 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WOLVERHAMPTON CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV1 1RL
Post Town
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
Not specified
Local Authority
Wolverhampton
Electoral Ward
St Peters
Westminster Constituency
Wolverhampton West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-3f8f08f2-0803-47b8-92c5-a3ae9cf08527-2023-05-10T09:49:08+01:00",
    "date": "2023-05-10T09:49:08+01:00",
    "ocid": "ocds-b5fd17-3f8f08f2-0803-47b8-92c5-a3ae9cf08527",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "WOLVCITY001-DN669241-77500609",
        "title": "CWC23015 - Contract Management System",
        "description": "City Wolverhampton Council needs a centralised system that enhances visibility and transparency of the councils contracts, data, documentation, and outputs, in accordance with approved Governance and pre-determined access rights. The system will need to support and enhance the councils Contract Lifecycle Management Strategy, process, and procedures to drive an efficient, effective, and proactive approach to CLM , particularly in pre and post procurement activities, centred around but not limited to duration, cost, risk, performance, variation, dispute, contract expiry, exemption requirements and close out management. In addition, the system will be able to project potential future requirements, as well as facilitate the ability to publish the councils contract register, in line with legislation and as required, informing FOI requests. Configured for ease of identification of the different contract types and their associated tiering and subsequent management requirements including the capture of SMART Key performance indicators and operational management is a prerequisite. Furthermore, the system will need to integrate with all the councils interrelated systems including those that manage e tendering and financial related data documentation to enable the smooth transition of related and, where possible, real time information. The system needs to not only accommodate the councils current requirement but also have the scope to support continuous process improvement.",
        "datePublished": "2023-05-09T14:02:07+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "WV1 1RL"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "WV1 1RL"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-06-09T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2023-09-01T00:00:00+01:00",
            "endDate": "2028-08-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/104c6538-671e-4f94-8bc4-443f9fd49081",
                "datePublished": "2023-05-09T14:02:07+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/2ea743f8-930a-46c2-a5ac-018e13e8ba77",
                "datePublished": "2023-05-09T14:02:07+01:00",
                "dateModified": "2023-05-10T09:49:08+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-56352",
            "name": "Wolverhampton City Council",
            "identifier": {
                "legalName": "Wolverhampton City Council"
            },
            "address": {
                "streetAddress": "Civic Centre, St Peters Square",
                "locality": "Wolverhampton",
                "postalCode": "WV1 1RL",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Sean Hynes",
                "email": "Sean.Hynes@wolverhampton.gov.uk",
                "telephone": "+44 1902556556"
            },
            "details": {
                "url": "http://www.wolverhamptontenders.com"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-56352",
        "name": "Wolverhampton City Council"
    }
}