Tender

AV EVENTS AND INSTALLS SMALL SUPPLIER FRAMEWORK

LANCASTER UNIVERSITY

This public procurement record has 1 release in its history.

Tender

16 Mar 2023 at 13:00

Tender Notice
Summary of the contracting process

Lancaster University is looking to establish a single-lot framework agreement to support small scale AV Events and installs both on-site and in the City of Lancaster region. The framework is expected to start on or around 8th May 2023 and will run for an initial period of 4 years. Suppliers under this framework will be reviewed annually based on their performance, with appointments not guaranteeing work. The procurement method for this tender is an open procedure, and the contract period is set from 8th May 2023 to 17th May 2027.

This tender from Lancaster University presents opportunities for small suppliers in the audio-visual equipment industry to participate in providing services for AV Events and installs. Businesses with the capability to respond quickly to last-minute work requests and demonstrate strong performance over time are well-suited to compete. The tender is below the threshold value, with a tender period ending on 9th April 2023. Suppliers must register on the Lancaster University e-tendering system to participate in this opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

AV EVENTS AND INSTALLS SMALL SUPPLIER FRAMEWORK

Notice Description

The Purchaser is inviting tenders on the terms set out in this ITT for the establishment of a single-lot framework agreement to support Lancaster University with small scale AV Events on site and in City of Lancaster region. Secondly, either alternatively or jointly, inviting response to provide small scale AV installs on site. Framework Operation The framework will contain a number of suppliers. This will be dependent on the number and quality of suitable applicants to be a part of this framework. Any framework awarded will start on or around 8th May 2023. The framework will run for an initial period of 4 years, this will be subject to annual reviews and successful performance by the supplier. All appointments to the framework will be reviewed both annually and on completion of each project. Appointment to the framework will not guarantee work. It is envisaged that any work package released will be awarded as follows: 1. An email will be sent to framework suppliers outlining the type of work and the dates/timescales for completion. 2. Suppliers will need to be respond quickly with price and availability as often this type of work is last minute and quick turnaround. The framework may evolve into including a direct award element, once operational for a period of time, to account for the last minute nature of the work packages. As part of the annual reviews, Lancaster University reserves the right to allow to changes to the framework to allow for removal of suppliers on the framework which may include but not limited to, changes to company names, mergers and acquisitions and/or suppliers going out of business. This is to ensure the integrity and longevity of the framework. Additional information: This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/ To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-40601598-618a-4679-a131-2c31264f622e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1a22ca2f-0ab7-401b-991e-ffdbf3cdde8e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32321200 - Audio-visual equipment

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Mar 20232 years ago
Submission Deadline
9 Apr 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 May 2023 - 17 May 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LANCASTER UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LANCASTER
Postcode
LA1 4YW
Post Town
Lancaster
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD44 Lancaster and Wyre
Delivery Location
Not specified
Local Authority
Lancaster
Electoral Ward
University
Westminster Constituency
Lancaster and Wyre

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-40601598-618a-4679-a131-2c31264f622e-2023-03-16T13:00:37Z",
    "date": "2023-03-16T13:00:37Z",
    "ocid": "ocds-b5fd17-40601598-618a-4679-a131-2c31264f622e",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IT-32-1091-SP/22/1283",
        "title": "AV EVENTS AND INSTALLS SMALL SUPPLIER FRAMEWORK",
        "description": "The Purchaser is inviting tenders on the terms set out in this ITT for the establishment of a single-lot framework agreement to support Lancaster University with small scale AV Events on site and in City of Lancaster region. Secondly, either alternatively or jointly, inviting response to provide small scale AV installs on site. Framework Operation The framework will contain a number of suppliers. This will be dependent on the number and quality of suitable applicants to be a part of this framework. Any framework awarded will start on or around 8th May 2023. The framework will run for an initial period of 4 years, this will be subject to annual reviews and successful performance by the supplier. All appointments to the framework will be reviewed both annually and on completion of each project. Appointment to the framework will not guarantee work. It is envisaged that any work package released will be awarded as follows: 1. An email will be sent to framework suppliers outlining the type of work and the dates/timescales for completion. 2. Suppliers will need to be respond quickly with price and availability as often this type of work is last minute and quick turnaround. The framework may evolve into including a direct award element, once operational for a period of time, to account for the last minute nature of the work packages. As part of the annual reviews, Lancaster University reserves the right to allow to changes to the framework to allow for removal of suppliers on the framework which may include but not limited to, changes to company names, mergers and acquisitions and/or suppliers going out of business. This is to ensure the integrity and longevity of the framework. Additional information: This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/ To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest. Is a Recurrent Procurement Type? : No",
        "datePublished": "2023-03-16T13:00:37Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "32321200",
            "description": "Audio-visual equipment"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "LA1 4YW"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 25000,
            "currency": "GBP"
        },
        "value": {
            "amount": 50000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2023-04-09T19:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2023-05-08T01:00:00+01:00",
            "endDate": "2027-05-17T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/1a22ca2f-0ab7-401b-991e-ffdbf3cdde8e",
                "datePublished": "2023-03-16T13:00:37Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Additional information on how to apply for this contract",
                "url": "https://in-tendhost.co.uk/lancaster/aspx/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-1719",
            "name": "Lancaster University",
            "identifier": {
                "legalName": "Lancaster University"
            },
            "address": {
                "streetAddress": "Lancaster, Lancaster",
                "locality": "Lancaster",
                "postalCode": "LA1 4YW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Amanda Fryers",
                "email": "a.fryers@lancaster.ac.uk",
                "telephone": "+44 1524594499"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-1719",
        "name": "Lancaster University"
    }
}